System for Award Management

If you’ve become frustrated with the process of SAM government registration, you might be tempted to just give up and forget about the idea or government contracting. While getting started with government contracting can be confusing, we’ve compiled a list of reasons why it’s well worth your time.

1. There’s A Job For Just About Everyone
Many people mistakenly believe that the only types of government jobs are construction related or perhaps related to FEMA and disaster relief. But that’s simply not true. Browse through the North American Industry Classification System (NAICS) booklet and you’ll find that just about every industry imaginable is included.

When you complete your SAM government registration, you will want to add one or more NAICS codes on the application. These codes are identifiers for different types of businesses and government agencies often will search for contractors using these codes.

While there are certainly plenty of codes that relate to construction projects and engineering projects, you also find codes for taxi and limousine services, as well as for scenic and sightseeing transportation via land or water. There are codes for businesses that handle many different types of food services, for advertising companies, for book publishers, video production companies, notary services and even interior design services. And, that’s just the tip of the iceberg.

2. There’s Tons Of Support Out There
Once you get past the completion of your SAM government registration (and we can help with that), then it’s time to start looking for contracting jobs, subcontracting jobs and learning how to deal with bids and RFPs (Requests for Proposals). This might all sound overwhelming, but there are people out there who spend every working day helping people with government contracting.

Once you’ve completed SAM registration and have your CAGE code, sign up with your local PTAC. But what is a PTAC? This stands for Procurement Technical Assistance Center. If you head to the APTAC (Association of Procurement Technical Assistance Centers) website at http://www.aptac-us.org/, you can find the local PTAC for your area.

The representatives at your PTAC can answer many questions about government contracting, and it’s free to sign up. According to their website, in 2017 alone, PTAC clients were awarded more than 180,000 contracts worth $20 billion. Be sure to look around the APTAC website and take advantage of the helpful information on this site, such as info about upcoming workshops and training sessions for those new to government contracts.

If you qualify as a small business, don’t forget to use the resources available at the Small Business Administration. Head to SBA.gov, and you can sign up and take advantage of all of the information and guidance this group provides for all types of small businesses.

3. Federal Jobs Are Just One Piece Of The Pie
With SAM government registration, you can take advantage of federal contracting jobs, but there also are jobs available from state, county and local governments as well. After you get your CAGE code, be sure to sign up with your state (or any states where you do business) as well as your county governments. States hold conferences and workshops all of the time to help government contractors find work and learn more about the bidding process.

These workshops typically are very affordable, and you often have an opportunity to learn about the many different agencies in your area that need contractors. Even if you never end up bidding on a federal job, you’ll still need to register with SAM before signing up with your local and state governments.

4. Government Income Has Its Advantages
When you bid on government jobs, you don’t always get paid on a weekly or monthly basis. Sometimes it might take a set amount of time to receive payment, but at least you can rest assured that the government is one client that is definitely going to pay you for your services.

Haven’t we all had the nightmare of a client that either doesn’t pay or pays their fees late or perhaps declares bankruptcy and leaves us in a lurch? With the government, this isn’t going to happen. The payment schedule might be a bit different than what you are used to dealing with, but you will get that check and it definitely will clear the bank.

Obviously, a government shutdown can cause payment delays, but these aren’t that common, and they also don’t necessarily affect your payment, especially when it comes to state and local governments.

Getting started with government contracting can feel like a slow process, but the rewards can be fantastic. At various workshops and training sessions, you also come into contact with people from the private sector along the way, and increase your network of possible clients.

But first one must deal with SAM government registration, and if you aren’t looking forward to this task, just hire a company such as Federal Contractor Registry. We are a third-party registration service that can handle all SAM registrations and renewals.

We do charge for our services, but it can be well worth the expense to have a SAM expert handle the registration process. It’s complicated, often frustrating and it can take 10 or more hours to complete the registration process.

We are a lot like an accountant. Sure, you could fill out all of your tax forms on your own, but they are complicated and frustrating, so it’s just easier to pay an accountant and focus your precious time on running your business.

If you need someone to handle your SAM government registration, give us a call at any time or click on the green New Registration tab on our homepage.

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If you are thinking about starting the SAM.gov registration process and diving into the world of government contracting, you might be a bit overwhelmed with the whole process. We can help with the registration process, and also offer some advice about getting started in government contracting in general.

SAM (System for Award Management) is the database for all government contractors and subcontractors, and you must complete your registration, get approved and receive a CAGE code (Commercial and Government Entity) in order to start bidding on government jobs.

We can handle the registration process for you, saving you a ton of time and frustration. Typically it takes between 10 and 20 hours to complete SAM registrations and the application can be quite confusing. Technically, SAM registration is free, but time is money, so we highly recommend that you hire a third-party service, such as ourselves to handle your SAM.gov registration.

It’s just like hiring someone to do your taxes. Sure, you could file them yourself for free, but the tax code is complicated, so it just makes sense to hire a tax expert. We are SAM experts, and using our service can be a great timesaver. At any rate, you will have plenty of other tasks to handle, including the following.

1. Get Your Letter Notarized
Every potential and current government contractor must complete a notarized letter and send it to the Federal Service Desk. This letter states the name of your Entity Administrator for SAM.gov registration. This is simply the person that is authorized to make changes to your SAM account.

To find this letter, go to FSD.gov. At the top of the homepage, you’ll find a tab that states “Top Help Topics.” Hover over this tab, and you’ll see a heading that is marked “New Registration – Notarized Letter Requirement (Domestic).” Click on this section, and it will take you to a page that includes templates for the letter.

Follow the instructions on the template exactly, get the letter notarized and send it to the Federal Service Desk as soon as possible. In the past, you needed to have this letter approved in order to have your SAM.gov registration approved, but this is no longer the case. Still, this is a requirement for everyone who is registered or wishes to become registered with SAM.

2. Register With Your PTAC
The Association of Procurement Technical Assistance Centers provides a wealth of information about government contracting for small businesses. While this is a national association, they have broken down their offices into regional offices known as PTACs (Procurement Technical Assistance Center).

To find your PTAC, go to www.APTAC-us.org., and at the top left of the homepage, you’ll find a map of the United States. Select your state and you’ll find a list of your state’s PTACs. Simply select the PTAC in your area and register with this center. Your PTAC reps will be some of the most helpful people you will meet in the world of government contracting.

Additionally, the APTAC website has tons of information about government contracting in general. If you look under the Government Contracting Assistance tab, check out the PTAC Training Events tab and the APTAC blog about government contracting. These training events and conferences can be a huge help for new government contractors.

3. Register With Your State
In addition to the many, many federal government contracting jobs, state and local governments also need contractors all the time, so it’s crucial that you register with your state, as well. Each state has a slightly different process for government contracting registration.

For instance, in Texas, you would register for the Centralized Master Bidders List (CMBL). To find this application, you’d need to go to Comptroller.Texas.gov. In California, you’d register with www.CalEProcure.ca.gov. If you aren’t quite sure how to find the website for your state, a Google search for “bid on government contracts (state name),” should work.

Just be sure that the website you click on has the “.gov” extension on it, so that you know it is an official government website. If you still are having difficulty, contact your PTAC rep, as this person should be able to help you find the correct website for registering with your state.

4. Build Your Capability Statement
Marketing to the government is a bit different than marketing to your typical clients. One of the items you’ll need to have in your government contracting arsenal is a solid Capability Statement.

This is a one-page document that lists basic information about your company, as well as sections regarding your core competencies, differentiators, past performances as well as tons of important facts about your company. This Capability Statement needs to appear on your website, and it’s something that you will submit with every government bid, whether you are bidding on a federal, state or local government job.

You might be wondering what each of these sections means and what to include. There are plenty of examples online regarding Capability Statements and how to create them. Basically, your Core Competencies are the types of skills or jobs you can provide, while your Differentiators are what set you apart from other businesses.

You’ll also want to include any industry certifications that you possess, as well as listing your DUNS number and CAGE code and contact information. It’s also crucial to list your NAICS codes and PSC codes. These are the codes that identify the types of services or goods you can provide. These codes also will be listed in your SAM.gov registration. When agencies look for potential contractors, they often search using NAICS codes.

To find these codes, you can go to www.NAICS.com/search or we can help you determine these codes if you use our third-party SAM registration services. There are literally hundreds of codes, and narrowing down the right ones for your business is crucial.

5. Determine Your Set-Aside Status
If you qualify as a small business, you may find it easier to win contracts. This is because the government sets aside a portion of government contracts specifically for small businesses.

Your first step should be to determine whether or not you qualify as a small business, and, if so, what type of small business. There are general small businesses, as well as Emerging Small Businesses, Woman-Owned Small Businesses, Veteran-Owned Small Businesses and more. Not only are government contracts set aside for these types of businesses, many Prime Contractors are required to use small businesses as subcontractors in order to win a bid. Working as a subcontractor is a fantastic option for small businesses as they are just getting started with government contracting.

The Prime Contractor will handle all of the dealings with the federal agency, and act as a kind of mentor to you as you provide them with goods and services. We highly recommend that you look into subcontracting, which can be profitable and easier than working as Prime Contractor.

Again, if you need help with SAM.gov registration, contact us at any time. While you can register on your own, we can save you a great deal of time and frustration, and make it easier for you to get started bidding on those lucrative government jobs.

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If you are a small business that’s getting ready to register with the System for Award Management (SAM), you’re probably excited about bidding on government contracts. For those just starting out however, subcontracting actually can be your best option, and here’s why.

It’s Easier
If you’ve been having any trouble figuring out your System for Award Management registration, you aren’t alone. Just getting registered to do business with the federal government can be tricky, but learning how to bid on contracts is even more complicated.

Subcontracting can be much easier for newbies, because the Prime Contractor is the one bidding on the job. You simply complete one portion of it, but you will learn a great deal along the way.

Lower Risk
With subcontracting, you actually are working for the Prime Contractor. This main contractor is the one that who is truly responsible to the government and it’s likely an entity that has worked with various government agencies before. It’s not uncommon for a beginning contractor to make a few mistakes along the way, but if you subcontract, you’ll have a sort of guide and mentor in the form of your Prime Contractor.

It’s Ideal For Small Businesses
If you qualify as a small business, it’s important to note that the government sets aside a portion of government contracting jobs just for small businesses. Prime Contractors also often are required to use subcontractors that qualify as small businesses.

There are plenty of subcontracting jobs available, and if you qualify as a woman-owned small business or veteran-owned small business or another type of small business, you may have an easier time acquiring a subcontracting job.

Before you get started with the System for Award Management process, here are a few helpful facts about subcontracting:

1. Many Prime Contractors Must Use Subcontractors
For certain contract awards, a Prime Contractor must use subcontractors, specifically small businesses. Typically, if a Prime Contractor is trying to win a bid of $650,000 or more, they will be required to use subcontractors.

Why? Because the government truly wants to help small businesses succeed and grow, so requiring small business subcontracting helps to support these businesses. It also tends to improve the quality of a project as these subcontractors provide expertise in a niche industry.

2. Subcontracting Regulations Are Less Stringent
Prime Contractors have to jump through quite a few hoops in order to score a government contractor, but subcontractors typically do not have to meet the same regulations and it’s often easier for subcontractors to arrange their payment plans. After all, a small business is less likely to be able to wait as long as a Prime Contractor for payment.

3. There Are Many Sources Of Subcontracting Jobs
Once you’ve handled your System for Award Management registration, you’ll want to start looking for possible jobs. For subcontracting jobs, there are several places to look. For instance, the General Services Administration (GSA) has a subcontracting directory, as does the Small Business Administration (SBA).

The FedBizOpps.gov website is another source, and you can search for all types of contracting jobs in many different ways. There are also third-party services that can help you find subcontracting jobs and even help you learn how to write bids and RFPs (Request for Proposal).

4. State & County Contractor Jobs Are Available
After you are registered with the federal government, don’t forget to register with your state and county governments to do business with these agencies, as well. There are many contractor opportunities, including subcontractor jobs, to be had at the state, county and local level.

Additionally, many state governments will host free or low-cost workshops and events for government contractors and these can provide you with a wealth of helpful information. You also will want to find your area PTAC (Procurement Technical Assistance Center). These centers help small businesses in many ways, not just with government contracts, but they definitely can help you in those early stages, when you are learning the ropes.

Understanding The System For Award Management
Before you can dive into the world of government contracting, you’ll need to register with the System for Award Management. This is a centralized database that includes all approved government contractors. Even if you want to try to win a subcontracting job, you will need to be registered in this database.

This is where we come in. We are a third-party registration service that handles System for Award Management (SAM) registrations and renewals for all types of businesses. Whether you are a small business with just a few employees or a Fortune 500 company, we can handle the arduous registration process.

SAM registrations can take 10 to 20 hours to complete, and few business owners can spare that amount of time to wade through the mire of government-speak one finds during the registration process. Rather than deal with the difficulties of SAM registration, our team of registration experts quickly can handle the process for you.

To get started, simply click on the New Registrations tab on our home page, and fill out our quick contact form. A registration specialist will contact you as soon as possible, and we’ll get started on your System for Award Management registration.

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Central contractor registration via the CCR database used to be one of the main ways contractors could register and then bid on lucrative government contracts. But the CCR no longer exists, and these days everything is all about SAM.

SAM is the System for Award Management, which is a centralized database for all government contractors. Before SAM’s creation in 2012, there were several independent databases, including CCR and other systems, such as Online Representations and Certifications Application (ORCA) and the Excluded Parties List System (EPLS) to name a few.

Now everything is part of SAM, so if you want to become a government contractor, you no longer complete central contractor registration, now you will need to complete SAM registration. The downside is that while centralizing all of these systems makes good sense, it’s still not any easier to complete SAM registration.

It can take about 10 hours (or more) to complete the application, and it’s full of confusing government-speak that tends to frustrate many users. At Federal Contractor Registry, we’ve had years of experience with SAM registration (and CCR and ORCA in the past), and can complete your SAM registration or renewal and save you the time and trouble.

SAM registration is free, and we do charge for our services, and sometimes people become confused about this issue. Basically, we are a third-party registration service that can handle the burden of SAM registration quickly and easily, much like an accountant serves as your third-party tax preparer. It’s certainly free to do your own taxes, but it takes up a ton of your valuable time, so that’s why you hire the accountant.

It’s the same for us; we’ll handle the complexities of SAM registration, and leave you free to concentrate on running your business and learning all you can about government contracting.

If you have a small business, we highly recommend that you utilize the Small Business Administration and all it offers. For instance, did you know that the federal government sets aside a certain percentage of its contracts just for small businesses? These are known as “set-asides” or “set-aside codes,” and you’ll want to include any qualifying set-asides in your SAM registration.

For instance, if 51% or more of your business is owned by a woman, you can qualify as a woman-owned business. If your small business is located in a HUBZone, which is a historically underutilized area, you might qualify for HUBZone set asides. There are other options as well for veteran-owned businesses, Native American-owned businesses and more.

If you go to the Small Business Administration website you’ll see a tab at the top for Federal Contracting. Click here and you will find tons of resources for small business owners who wish to contract or sell to the federal government.

Once you’ve registered with SAM, you can start bidding on federal contracts, but don’t forget about your state government. These entities also need contractors, so it’s wise to register with your state so that you can take advantage of the contractor opportunities. Every state has its own database of approved contractors. For instance, in California, you can head to CalEProcure.ca.gov to register. In Wisconsin, you can register at Vendornet.wi.gov. In New York, the go-to website is OGS.NY.gov. Every state is a little bit different, but there definitely are some lucrative state and local contracts in all 50 states.

To reiterate, if you’ve been googling “central contractor registration” and coming up with nothing, that’s because what you really want to search for is SAM registration. If you’d like us to handle SAM registration (or renewals) for you, we are happy to get started at any time. Just head to our homepage and click on the New Registration tab and a registration specialist will be in touch with you soon.

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When you sign up to become a government contractor at the SAM.gov website, you will be asked about your set-aside codes. Understanding these codes and taking advantage of the opportunities they can provide is crucial to successful government contracting. Let’s take a quick look at set asides and what it all means.

The United States government has 15 departments, as well as a myriad of independent agencies, commissions and boards. Virtually all of these entities will need government contractors at some time or another. Most of these agencies, particularly the departments, such as the Department of Homeland Security or Department of Education, try to “set aside” a portion of their contracting jobs just for certain types of small businesses.

Are You A Small Business?
Before we do a deep dive into these small business set-asides, it’s important to note that you first need to discover whether or not your business qualifies as a small business. The government has specific requirements, based upon your number of employees and earnings, which you must meet in order to qualify.

To check to see if your business qualifies, go to the Small Business Administration’s webpage at https://www.sba.gov/federal-contracting/contracting-guide/size-standards and click on the Measure My Business tab. From there you will need to know your North American Industry Classification System (NAICS) codes. These are codes that identify the exact type of goods and services you provide.

There are more than a dozen set-aside codes and your business may qualify for one or more of these codes, which include:

Competitive 8(a) – These are small businesses that are owned by people or entities that are found to be socially or economically disadvantaged. These are persons that, according to the United States government, have been subjected to racial, ethnic or cultural prejudice. This includes a wide range of persons, from women to Native Americans to those with certain physical disabilities.

In order to qualify, your business must be at least 51% owned by someone is economically and socially disadvantaged, and be owned by someone with a personal net worth of $250,000 or less, someone with assets of $4 million or less and there are several other criteria.

Woman-Owned Small Business & Economically Disadvantaged Woman-Owned Small Business – These two set asides are a bit easier to understand. To qualify, a business must be at least 51% owned by a woman. Obviously to qualify for the economically-disadvantaged set aside, you will need to prove that your income and assets are within the limits set forth by the government.

Veteran-Owned Small Business & Service-Disabled Veteran-Owned Small Business – Again, this one is fairly straight-forward and these set asides are simply meant for business that are 51% or more owned by a veteran or a veteran that was disabled during their years of service in the military.

Indian Small Business Economic Enterprises & Indian Economic Enterprises – If your business or organization is 51% Native American-owned, there are many resources available to you and two set-aside codes. This can be a small business owned by an individual that is Native American or a small business owned by a tribe, band or nation.

Partial HBCU/MI & Total HBCU/MI – For this set aside, the HBCU stands for Historically Black College or University, while the MI stands for Minority Institution. These are set asides for qualifying colleges and universities that are seeking government grants or contracting jobs.

Emerging Small Business – These are set asides to help newer businesses get their start. Typically, these businesses must be 50% smaller than the small business standard set by the SBA and your NAICS codes. For instance, perhaps your business counts as small business if you have 100 employees or less, but you only have 40 employees. In this case, you may be eligible as an emerging small business.

Very Small Business – If your business size and profits are well below the SBA requirements as a small business. Typically, the contracts you would bid on would be fairly small, ranging from about $2,500 up to $50,000. Of course, if you are a small firm with just a few employees, this amount of money might not seem that small.

HUBZone – In some cases, your small business might be located in what is known as a HUBZone (Historically Underutilized Business Zones) or have at least 35% of its employees living in a HUBZone. These zones are found around the United States and the SBA has map showcasing all of these zones on its website.

It’s definitely smart to head to the SBA’s HUBZone Map to see if your business is located within one of these zones, as at least three percent of all government contracts are set aside for qualifying HUBZone businesses. That might seem like a small number, but if you are competing against other businesses for a contract and your business has a set-aside code, the agency may be much more likely to select your business.

But what does all of this have to do with the SAM.gov website? Well, when you register with SAM and add your set-aside codes, agencies looking for contractors may search for businesses that qualify for these codes so it’s crucial that you know which codes apply to you.

In addition to adding these codes when you register at the SAM.gov website, you also should register as a government contractor in your state. These set-aside codes don’t just apply to federal contracts; they also might help you acquire contracts from state government agencies, as well.

Of course, you can bypass the SAM.gov website and let us help with SAM registration. We can help you identify whether or not you qualify for any set-aside codes, and we can handle your entire SAM registration. The SAM registration process can be very time-consuming and frustrating, and we help hundreds of companies every year complete the initial registration process and the renewal process.

Rather than struggling for hours on the SAM.gov website, consider contacting Federal Contractor Registry and let us do the work. To get started, just go to our homepage and click on the green New Registration tab.

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If you are getting ready to complete your SAM registration and start bidding on government contracting jobs, you probably would love to know which agencies are out there seeking contracts. The truth is there are hundreds of agencies and just about all of them need contractors. Here’s a quick look at what you’ll find when you start looking for opportunities.

FEMA
The Federal Emergency Management Agency constantly offers government contracting jobs. Every time there’s a flood, a spate of tornadoes, a hurricane, an earthquake or any other type of disaster, people need help and FEMA aims to provide it. In order to do so, however, they need the help of government contracting jobs. These jobs range from debris cleanup up services to security services to providing trailers and temporary housing and even providing bottled water and shelf-stable food.

Keep in mind, as you search, that FEMA is part of the Department of Homeland Security (DHS), and when you are doing a search at FBO.gov, you may want to start your search by typing Department of Homeland Security into the Agency box. This will trigger a list of many different agencies within DHS that are in need of help. So while you might be thinking about FEMA opportunities, there could be other DHS agencies that could benefit from your skills and services.

Department of Defense
Did you know that more than $400 billion in contracts are awarded every year by the United States government? A good portion of this money was paid out by the Department of Defense (DOD). When you think about DOD contracts, you probably think these are mostly huge contracts awarded to massive companies that build tanks, rockets and other related items.

While these types of huge contracts are common, that doesn’t mean that a small business can’t take a piece of the DOD contracting pie. It’s not all about military equipment and weapons systems. The DOD needs people to print materials, provide custodial services, repair copiers and other machinery, provide educational materials and much more.

In many cases, especially with DOD or Homeland Security, it can be a great idea to work as a subcontractor for a Prime Contractor. Prime Contractors are government contractors that typically have a good deal of experience with government contracting. Some Prime Contractors also are required to offer subcontracting jobs as part of their contract with an agency.

Becoming a subcontractor can be a smart for anyone just getting started with government contracting. In fact, the DOD has a goal to award more than 20% of its subcontracts to small businesses, so when it comes to government contracting jobs, there’s room for everyone.

USDA
The United States Department of Agriculture (USDA) might seem like it only needs agriculture-related companies to bid on contracts, but that definitely is not the case. While there certainly are opportunities for these types of companies, there are plenty of other jobs that USDA needs completed.

For instance, if you search for contracting jobs for the Forest Service department of USDA, you’ll see road maintenance jobs, janitorial services, housekeeping services, construction jobs and requests for the sale or leasing of various types of equipment and vehicles and these are just a few of the jobs we saw that were available.

Other Agencies
Of course, these are just three of the places where you might look for government jobs. In addition to the DHS and FEMA, DOD and USDA, there are 12 other departments of the federal government. Within these departments are hundreds of agencies and most, at one time or another, will offer government contracting jobs. There are also independent agencies and commissions that might need contractors, such as the United States Postal Service, the Social Security Administration and even the Peace Corps.

How To Search
We highly recommend that you become familiar with the FBO.gov (also known as FedBizOpps.gov). This is a centralized location where you can find all sorts of government contracting jobs from just about any federal agency.

When you head there, you will notice that there is a basic search area where you can select opportunities by posted date, set-aside code, state or territory, agency, type and using keywords or actual solicitation numbers. However, you also can click on the advanced search to really dive deep and find government contractor jobs that are a good fit for you or your company.

In the advanced search menu, you can search using the same criteria as above but set multiple criteria to come up the contracting jobs most suited to your business and business type rather than searching by just one criterion. For instance, you can create a search within a specific state from a specific agency and with your specific set-aside code. This may yield better results than simply searching by agency. You also can search by NAICS codes, which are the codes specific to your type of business.

How We Can Help
Of course, you cannot bid on government contracting jobs until you complete your SAM registration, and this is our area of specialization. While the government does not charge a fee for SAM registration, this process can be extremely time-consuming and it can be quite frustrating to wade through all of the government-speak and understand what to do.

As a third-party SAM registration service, we do charge a fee, but we can handle all of the intricacies of SAM registration for you, saving you time and eliminating frustration. Basically, we are to government contracting what an accountant is to the IRS. We make it easy for you to get registered and start looking for government contracting jobs. To get started, just head to our homepage and click on the green New Registration tab.

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If you are new to the world of government contracting, you’ve probably done some research about the System for Award Management (SAM) database. This database includes all of the contractors approved to do business with the federal government, and it also contains a list of companies that aren’t allowed to bid on contracts. Here’s a quick look at the Excluded Parties List and how to ensure your business doesn’t appear on the list.

A few years ago, the government created a centralized database for government contracting. This is the System for Award Management or SAM. Before SAM, there were multiple databases, including the Central Contractor Registry (CCR), the Online Representations and Certifications Application (ORCA), the Federal Agency Registration (Fedreg) and the Excluded Parties List System (EPLS). All of those are now merged into SAM, and while you may still hear people talk about CCR and ORCA, these no longer exist.

Government agencies use SAM to find potential contractors and to review information about contractors that have submitted bids. If you are marked as having “an active exclusion,” the agency cannot do business with you. There are several reasons why a company might be excluded from government contracting.

For instance, if you are an individual that has been barred from entering the United States for any reason, this would mean you cannot do business with the government or rather act as the Entity Administrator for a business that wishes to bid on government contracts. Along those same lines, if an entity has violated national security protocols, this also would cause that entity to become excluded.

Other reasons for being excluded might be an entity that has been convicted of tax fraud or even an entity that has student loan debt possibly could be excluded. Basically, if you owe the government money or have violated certain federal laws, this easily could result in exclusion, but anytime a government agency suspects that an entity or people within that entity have acted in an unethical manner, they might decide to push for your exclusion from receiving future government contracts.

While being excluded certainly is serious, it’s not the end of the matter. In some cases, the exclusion will only be temporary, and once the exclusion has expired, you will be eligible to apply to be reinstated and then you can begin to bid on contracts again. Of course, most companies or entities will never need to worry about the exclusions list, because they, no doubt, won’t engage in an unethical conduct.

The easiest way to avoid ending up with an “excluded” status is to ensure that all of your business practices align with current federal regulations. Read each bid carefully to ensure that your company can provide the services or products needed and that these are in compliance with federal regulations.

For most contractors, exclusions aren’t a big problem, but registration with the System for Award Management (SAM) can be a huge hassle. This is where we can help. If you’ve been struggling with your SAM registration and have become frustrated with the process, give us a call and hire us to handle these registration tasks for you. While it is free to sign up in the System for Award Management, SAM is not an easy system to use; especially if you have no experience with government contracting and government speak. We do charge for our registration services, but we can save you the 15 or more hours it might take to complete the registration process and we will ensure that everything was done correctly, so that you can gain approval as quickly as possible and start bidding on government contracts.

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If you want to bid on government contracts, either as a prime contractor or as a subcontractor, you’ll need to register with the System for Award Management (SAM) and obtain a SAM number. SAM is a huge database that includes every entity that is registered to do business with the federal government.

The SAM number actually is known as a Commercial and Government Entity (CAGE) Code. Once you’ve completed the SAM registration process, the government will provide you with a CAGE Code, which is a five-character identifier for your business. However, if you are a foreign business, located outside the United States, you must first obtain an NCAGE Code before you can register with SAM.

Before you begin the registration process, you’ll need to gather together some information. If you do not have a DUNS number, your first step will be to head to the Dun & Bradstreet website site to procure this number, which stands for Data Universal Numbering System. It is free to apply for this number and after you fill out the application, it takes just a couple of business days for Dun & Bradstreet to provide you with your DUNS.

Keep in mind, you will need to know the precise legal name of your business, as this is the exact name you need to use in SAM and all things SAM-related, including DUNS. It might sound obvious, but there can be problems if you are listed as Adams & Smith Marketing in DUNS, but Adams & Smith Marketing, Inc. is actually your legal name. Your complete legal name should be exactly the same with DUNS, SAM and everywhere else where you register.

While you are waiting for your DUNS, locate your Employer Identification Number (EIN) or your company’s Taxpayer Identification Number (TIN). An EIN and a TIN are the same thing, so don’t worry if you find the TIN but can’t find your EIN. They are simply two acronyms for the same number. You also will need your bank’s routing number and your bank account number, as the government agencies will be paying you through the SAM system, and routing money into your bank account.

That completes the easy part of the process. Now, it gets a bit more complicated. Every entity (company or person registered with SAM) must have an Entity Administrator. This is simply the person that is authorized to make changes to the SAM account. In order to register with SAM, you need to send the government a notarized letter listing the Entity Administrator. You can find templates for this letter at FSD.gov, and we recommend that you send this in as soon as possible and follow all of the directions on the template carefully.

At this point, you have two choices before you. You can head to SAM.gov and start the SAM registration process by yourself, which is free. Or, you can contact a third-party registration service and pay them to complete the registration process for you. Why should you use a third-party service, such as Federal Contractor Registration? The SAM registration process is by no means an easy process; in fact, it can take up to 20 hours to complete the process.

We receive calls all of the time from people who started the registration process, but quickly became frustrated with the process. It’s complicated and full of government-speak. Let’s put it this way, it’s more frustrating than filling out your tax forms, and you probably hire an accountant to handle that process, so it just makes sense to let a SAM expert handle your SAM registration. We’ve completed SAM registrations for small businesses, mid-size businesses and many Fortune 500 companies, and we can help you deal with this convoluted process. After we’ve completed your SAM registration process, it can take up to 12 business days for the registration application to be processed. Once it’s complete, the government will send you your SAM number, or CAGE Code, and you can get started bidding on various government contacts.

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