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Military Contracting Jobs: 7 Facts You Need To Know

May 11, 2026May 11, 2026 fcr Leave a comment

The Department of Defense (DoD) is the largest buyer in the federal marketplace, spending as much of 70% of all contracting dollars. While you might think that military contracting jobs are just for massive corporations that build planes and weapons systems, there are plenty of opportunities for other industries to provide goods and services for this agency. If you are considering bidding on DoD contracts, here are some facts you need to know.

Security Clearance is Not Always Required

It might surprise you to learn that not all contracts with the DoD require a security clearance. Many contracting opportunities, especially those involving routine services, commercial products, or administrative support, are often unclassified and open to contractors without cleared status.

However, when a contract involves access to sensitive or classified information or perhaps involves providing services at a highly secure facility, security clearance does become a critical requirement for military contractors.

In these cases, your company may need a Facility Clearance (FCL) and Personal Clearance (PCLs). An FCL authorizes a business entity (not an individual) to access, store, and safeguard classified information at its location. A PCL provides clearance for individuals, allowing them to access classified information up to a specific level.

Typically, we recommend that new military contractors begin with unclassified contracts initially, because obtaining an FCL or a PCL is a lengthy and difficult process, requiring extensive background investigations, and you must be sponsored by a government agency or a cleared prime contractor to gain these clearances.

Compliance Is Non-Negotiable

Contractors, in general, must follow rules known as Federal Acquisition Regulations (FARs). These are rules governing how the federal government buys its goods and services, such as how contracts are awarded, what clauses must be included in contracts, and rules about compliance.

With military contracting jobs, you also often are subject to additional regulations known as Defense Federal Acquisition Regulation Supplements, or DFARS. These include Dod-specific regulations and often come into play in situations where cybersecurity and data handling are required. As a contractor, you must comply with all applicable FARs and DFARS, or you will risk contract termination and possible exclusion from the entire federal marketplace.

Audits Are Increasingly Common

All federal agencies expect their contractors to be in compliance with FARs as well as to document every aspect of a contract, including keeping detailed cost records and creating timekeeping systems. As a contractor, you need to create a system within your company to ensure that if you are audited, you can show compliance, costs, and anything else related to a government contract.

If you are audited, you may only have 30 days to prepare all of your documentation, which is why it is crucial that you are constantly maintaining records. It’s important to note that audits have become more frequent in the last few years, especially for certain types of businesses, such as those participating in the 8(a) Business Development program run by the Small Business Administration.

Cybersecurity Requirements Are Increasing

While restrictions regarding classified information are obviously subject to tight security, if you end up handling any Controlled Unclassified Information (CUI), you likely will be held to strict security standards. CUI is sensitive government information that, while not classified, still needs safeguarding.

Basically, anything that could pose security, privacy, or operational risks is considered CUI. If you are handling any CUI, you likely will be required to follow NIST SP 800-171 regulations. This is a set of cybersecurity standards developed by the National Institute of Standards and Technology (NIST), as well as earning your Cybersecurity Maturity Model Certification (CMMC).

Payments Can Be Slow

In the private sector, payments typically are handled fairly quickly, but government contracts include structured payment terms. Often, this is just 30 days, but it’s important to be aware that delays can occur. Compliance reviews, invoice errors, government shutdowns, and other factors can delay your payment. While the government always pays its bills, it’s important to be aware of potential delays and plan accordingly.

Teaming Agreements Can Be A Great Entry Point

Getting started with government contracting jobs can be tricky. You have to learn about the types of government contracts, the bidding process, FARs, DFARS, and much more. For many contractors, teaming agreements can serve as an easier, faster way into the federal marketplace.

Teaming agreements are when two or more companies work together to fulfill the requirements of a single government contract. Often, this occurs when a prime contractor uses a subcontractor to handle part of a contract, but two entities can combine to form what is known as a Joint Venture (JV) and bid on contracts as a single entity. A JV can be a complicated process to start, but it can open the doors to larger contracts that a single company cannot fulfill on its own.

SAM Registration Is Required

All federal contractors, whether they are bidding on FEMA disaster jobs, DoD contracts, or any other type of government contracts, must have an active registration in the System for Award Management, which is the U.S. government’s central database for contracting.

While the government charges no fee for SAM registration (or SAM renewal), the process can be extremely complicated and can take 10-12 hours to complete, and many business owners attempt the process, become frustrated, and give up on the idea of government contracting.

A better option is to simply hire a third-party SAM registration service, such as Federal Contractor Registry. We do charge a fee, but we are SAM experts and can complete your registration quickly and 100% accurately, so that you are eligible to bid on contracts as quickly as possible.

In addition to completing your SAM registration, we will help you attain your Unique Entity Identifier, or UEI number, as well as help you fulfil the SAM notarized letter requirement, both of which are fairly new requirements for federal contractors.

If you own a small business, you may be eligible for special Small Business Administration programs known as set-asides. The government sets aside a portion of all federal contracting jobs for small business owners, and programs including options for a Woman-Owned Small Business (WOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), and several other designations. Our team can determine which small business set aside best suits your business and help you sign up for that program.

Whether you hope to bid on military contracting jobs or other federal opportunities, SAM registration is the first step you have to take, and we can help. To get the process started, simply go to our homepage, click on the New Registration tab, and fill out our contact form. A member of our team will be in touch as quickly as possible to gather information and get started on the registration process.

Federal Contractor Jobs: Your Guide to Teaming Agreements

May 11, 2026May 11, 2026 fcr Leave a comment

The government spends billions of dollars every year buying goods and services from the private sector, and these federal contractor jobs can be a great way to boost your profitability. However, if you are exploring opportunities and can’t seem to find contracts that will be easy for you to fulfill, a teaming agreement may be the solution. This is when two or more companies work together to fulfil the requirements of a federal contract.

In the world of federal contracting, there are two types of teaming agreements: a Prime-Subcontractor team or a Joint Venture. Here is a quick look at each option.

Prime-Subcontractor Teaming Agreements

We often recommend these types of teaming agreements for new contractors. With this option, a prime contractor holds the actual contract with the government, but they use subcontractors to fulfill certain portions of the contract. Typically, these subcontractors are small business owners, and often, Prime Contractors are required to subcontract with a certified small business to win the contract.

The prime contractor is responsible for all of the communication with the federal agency, as well as performance, compliance, and deliverables. The subcontractor also is paid by the prime contractor and not by the federal government.

While the subcontractor does not interact with the federal agency, many subcontractors are required to be certified by the Small Business Administration, and often must be part of an SBA small business set aside program, such as the Service-Disabled Veteran Owned Small Business (SDVOSB) program, the 8(a) Business Development Program, the Woman-Owned Small Business (WOSB) program, or perhaps have HUBZone certification.

Joint Ventures

As you peruse the various federal contracting opportunities available, you may find that you cannot fulfill certain contracts entirely on your own, and if you have a strong relationship with a vendor that can fulfill the remainder of the contract, you could consider creating a Joint Venture.

This occurs when two or more companies form a partnership as a separate legal entity, and the Joint Venture (JV) actually becomes the prime contractor. The partners in the JV share ownership, profits and losses, and control of the venture. This can be a great option for two certified small businesses as it can provide them with the means to bid on larger, more lucrative government contracts.

While forming a JV can make it easier for you to win larger or more complex contracts, it can be complicated to set up, and it must be approved by the SBA. Additionally, if you and your teaming partners disagree down the line, a JV also can be difficult to dissolve.

There is also more risk with a JV because you will be the prime contractor and must handle the bidding process as well as all of the requirements of the contract, as well as meeting all applicable Federal Acquisition Regulations (FARs). Although even with a Prime-Subcontractor option, many subcontractors also must align with any applicable FARs.

Pros of Teaming Agreements

When considering teaming agreements, the most obvious pro is that you have the ability to fill gaps in goods or services you can provide, as well as gaps in technical expertise, staffing, and certifications. This makes you much more competitive for many government contracting jobs. However, that’s just one benefit. There are several others, including:

Build A Stronger Past Performance Profile

When procurement agents study bids from potential contractors, they always look at their past performances. Ideally, they like to see previous federal or government contracts that you fulfilled, but if you are struggling to win contracts, opting for a teaming contractor, particularly as a subcontractor, can help you build a solid federal resume. If you are considering a JV, it also can be smart to choose a partner with some federal contracting experience to make your JV more competitive.

Ease Your Way Into Federal Contracting

As we stated above, this can be a fantastic and far easier way to establish yourself as a federal contractor. While forming a JV can be tricky, working as a subcontractor allows you to get started with contracting and learn the ropes. Bidding on contracts is difficult, so it can be wise to let a prime contractor handle the process during your first few contracts.

Higher Potential Profit

When you team up with other contractors, you often can bid on larger federal contractor jobs, which puts you in line for higher profits. Many small business owners start out bidding on lower-value contracts set aside for specific types of certified small businesses (WOSB, SDVOSB, etc.), and these absolutely can be very profitable.

However, when you team with another contractor, this can open the doors to larger, even more profitable contract options.

Cons of Teaming Agreements

In some cases, teaming agreements might not be considered a fully binding contract, so it is crucial that you study the agreement carefully and have it reviewed by an attorney who specializes in these types of contracts. For instance, the agreement might not include a finalized pricing structure, or the scope of work may be too vague.

Additionally, if you are a subcontractor, you are completely reliant on the prime contractor for your payment as well as your relationship with a federal agency. The federal government does not pay its bills as quickly as they usually are paid in the private sector, which means your prime contractor also might have to delay payments to you.

Compliance risks are another issue that can arise with teaming agreements. In many cases, a prime contractor and all subcontractors might meet certain FAR requirements. If the subcontractor or prime contractor fails to comply, this could lead to penalties or even contract termination.

The best advice is to create a solid, legally-binding teaming agreement with a partner that you trust. This can ensure that a contract is fulfilled precisely according to its terms, and this success can help you win future federal contractor jobs.

Do You Need SAM Registration?

If you are a small business owner intent on serving only as a subcontractor, registering with the System for Award Management (SAM) is not always required. However, prime contractors typically prefer teaming with companies with an active SAM registration because it ensures that the federal procurement agent can find up-to-date information about the subcontractors, and taking this step signifies your professionalism and commitment to compliance and readiness to participate in the federal marketplace.

Additionally, if a contract requires subcontractors that are part of an SBA set-aside program, you will be required to be registered in SAM for certification. SAM is the central database for all federal contractors as well as federal grant recipients. Whether you wish to subcontract as an SBA-certified company or wish to bid on grants that require SBA certification, SAM registration is required.

The government does not charge a fee for SAM registration or SAM renewal, but, as with most things connected to government contracting, the process can be confusing and extremely time-consuming. Many business owners prefer to hire a third-party registration service to complete this process.

At Federal Contractor Registry, we can complete your SAM registration quickly and 100% accurately. We also will help you attain your UEI number (Unique Entity Identifier), which is required for SAM registration. If you are a small business owner, we also can help you sign up with the SBA and determine which set-asides best fit your business.

Whether you decide to work solo or opt for teaming agreements, federal contractor jobs can serve as a great way to grow your business. If you are ready to get started and would like our help with SAM registration, simply click on the green New Registration tab on our homepage and fill out our quick contact form.

SAM.Gov Registration: 7 Facts For New Contractors

April 27, 2026April 27, 2026 fcr Leave a comment

While government contracting can be lucrative, it’s not necessarily an easy process, and even the first step – SAM.gov registration – can be complicated and confusing. At Federal Contractor Registry, we can help you complete this process, as well as provide you with some facts to help you better understand the world of federal contracting.

SAM.Gov Registration is Required

No company or entity can sell goods or services to the federal government without completing registration in the System for Award Management (SAM). This is the central database for all contractors, and you must maintain an active listing to bid on contracts.

The government does not charge a fee for SAM registration, but the process is extremely complicated and time-consuming. Many business owners prefer to hire a third-party registration service because it saves time, but also ensures that the registration is completed accurately and optimized for success.

At Federal Contractor Registry, we understand that a SAM profile is more than just a simple registration; it’s truly a searchable resume. Contracting officers and prime contractors use SAM.gov to find vendors, and a weak or incomplete profile can equate to missed opportunities.

For instance, we can provide you with a strategic capabilities narrative that includes industry-specific keywords that prime contractors and procurement agents use to search for vendors. We will select the best NAICS codes for your profile. Typically, this entails choosing one primary NAICS code tied to your main revenue stream and perhaps two relevant secondary codes.

Additionally, our team has a full understanding of Federal Acquisition Regulations (FAR), which can be complicated for business owners to navigate, helping to ensure that your registration is accurate, compliant, and positioned for success from the start.

Certifications Can Open Doors

The Small Business Administration (SBA) offers several programs for small business owners who wish to participate in the federal marketplace. The government actually sets aside certain small contracts specifically for small businesses, and these set-aside contracts can be easier to win than larger contracts, as there tends to be much less competition.

These programs include certifications as a Woman-Owned Small Business (WOSB), Veteran-Owned Small Business (VOSB), and Service-Disabled Veteran-Owned Small Business (SDVOSB). You also can apply for HUBZone certification or the 8(a) Business Development Program.

However, while these programs can be highly beneficial, you do need to make sure that you highlight these certifications in your SAM profile. Federal procurement agents and prime contractors often search in SAM specifically for WOSBs, VOSBs, SDVOSBs, or businesses in HUBZones and the 8a certification program.

The team at Federal Contractor Registry can help you determine which small business set asides are the best fit for your company, help you sign up with the SBA, and ensure that these certifications appear on your profile.

Subcontractors Must Comply With Federal Law

Subcontracting can be a great way to get started in government contracting. Subcontractors worked under a prime contractor, and this contractor handles virtually all of the back and forth with the federal agency. With subcontracting, you are building a government resume and learning the ropes of contracting without having to deal with the federal bidding process.

However, it is important to understand that subcontractors often are held to the same standards as prime contractors. You must comply with all Federal Acquisition Regulations (FAR) outlined in the contract. This means you need to read the contract carefully and be aware of any flow-down clauses.

These are clauses that apply both to the prime contractor and subcontractors. Sometimes these are mandatory flow-downs, which are required by federal law, but prime contractors also might add discretionary flow-downs to manage risk.

Whether mandatory or discretionary, once you sign a contract, you are legally bound to follow these clauses. You must read all of these clauses carefully and ensure that you are following the rules to the letter. Failure to do so can result in suspension from the contract and impact your ability to work as a subcontractor or prime contractor in the future.

You Need to Create an Internal Compliance Program

A federal agency can audit you at any time, which is why it’s important to document every aspect of a contract as well as create an internal system to ensure that you are following all federal and contractual regulations. This program typically includes:

Written Policies & Procedures
Employee Training
Internal Audits & Performance Checks
Reporting Procedures

Not only do you need to have this program in place, but it also needs to be reviewed and updated frequently. If an audit occurs, and you don’t have a system in place, you likely will be scrambling to provide documentation for the federal agency, and this can cause suspensions or even contract terminations.

It’s Smart to Keep Up With Contracting News

During the last few years, federal contracting has undergone some drastic changes, and it is crucial that all contractors, including subcontractors, regularly monitor the latest news in contracting.

For instance, on March 26, 2026, President Trump signed an executive order that prohibits “racially discriminatory diversity, equity (DEI), and inclusion practices by contractors and subcontractors.” This means if your company has a DEI policy in place and you are a contractor or subcontractor in the middle of a contract, the federal agency has the right to cancel, terminate, or suspend the contract if they determine that your policy is “racially discriminatory.”

This means contractors and subcontractors need to review their internal DEI policies and ensure they align with federal anti-discrimination laws. It also means contractors need to be prepared for any audits or challenges that may arise. Keep in mind, this does not ban diversity efforts; it simply means you cannot have hiring practices in place that favor a specific race, such as having hiring quotas in place.

You Need To Actively Track Contract Opportunities

In the private sector, it’s not uncommon for a business to contact another business for goods and services. In the federal marketplace, agencies must create formal solicitations and post them publicly, which means opportunities don’t come directly to you – you have to go find them.

Contractors should regularly monitor SAM.gov and other procurement platforms for new opportunities, sources sought notices, and requests for proposals (RFPs). Staying consistent with this process ensures you don’t miss relevant contracts and gives you more time to prepare competitive, compliant proposals.

Renew Your SAM Account Annually

Your SAM listing will expire every 12 months, and if you do not renew, you cannot bid on federal contracts. Many subcontractors also are required to keep active SAM accounts. We recommend renewing your listing at least 4-6 weeks ahead of the expiration date because it can take several weeks for the Federal Service Desk to approve your renewal. If you don’t want to deal with the hassles associated with this process, we do offer SAM renewal services.

Get Started With SAM.gov Registration!

Government contracting has its share of challenges, but it can be an excellent way to expand your business and boost profitability. If you would like us to complete your SAM.gov registration, simply head to our homepage and click on the green New Registration tab.

Federal Contracting & WOSB Certification: What To Know

April 27, 2026April 27, 2026 fcr Leave a comment

If your business is majority-owned and operated by women, you may qualify for the Small Business Administration’s Woman-Owned Small Business (WOSB) program. Signing up for this program has many benefits, not the least of which is the ability to bid on special federal contracting opportunities.

Is Your Business A WOSB?

The federal government sets aside some federal contracting jobs specifically for qualifying small businesses, and these are known as small business set aside programs. The Small Business Administration (SBA) manages these programs, and there are several options, including:

Woman-Owned Small Business (WOSB)
Veteran-Owned Small Business (VOSB)
Service-Disabled Veteran-Owned Small Business (SDVOSB)
HUBZone Certification
8(a) Business Development Program

In order to qualify as a WOSB, you must meet the following criteria:

The business must qualify as small according to SBA size standards.
The business must be 51% owned and controlled by women who are U.S. citizens.
Day-to-day operations must be managed by women, and women also must be responsible for making long-term decisions.

One important caveat of the WOSB program is that only certain types of woman-owned businesses are eligible. The government maintains a list of codes, the North American Industry Classification System (NAICS), and these codes describe the specific goods and services that businesses can provide. There are more than 730 industries listed within these NAICS codes, but only about 625 are eligible for WOSB contracts.

In fact, some of the NAICS codes are reserved specifically for Economically Disadvantaged Woman-Owned Businesses, or EDWOSBs. For instance, if you own a poultry processing plant (NAICS code 311615) and wish to bid on a federal contract for poultry processing, you must be EDWOSB certified to qualify, as those contracts are set aside specifically for EDWOSBs. To qualify for EDWOSB certification, you must meet all WOSB requirements, and you also must meet certain net worth, personal assets, and income standards.

Of course, poultry processing is just one example of NAICS codes that are part of the WOSB and EDWOSB programs. Among the more than 600 industries, you’ll find everything from sign manufacturing to taxi services to engineering services and much more.

We recommend going to SAM.gov and searching through the contract opportunities to see if your goods and services are a match for government contracting. You can search using your NAICS codes, and this will bring up any past or current federal contracts. This will give you an idea as to whether or not the federal marketplace offers contracts for the products and services you can provide to federal agencies.

What About WBE Certification?

You may also have heard the term Woman Business Enterprise, or WBE, and WBE certification and WOSB certification often are confused, but they are not the same. WOSB is a federal government certification designed to help women who wish to bid on federal government contracting jobs.

WBE is not a federal program, but it is a nationally recognized certification, administered primarily by the Women’s Business Enterprise National Council (WBENC). While WBE certification will not make you eligible for federal contracting, it can be advantageous to apply for this certification.

For instance, many corporations have supplier diversity goals and will actively seek out certified WBEs to meet those targets. Certification can ensure that your business is on an approved vendor list. There are also many networking and business development opportunities for WBE-certified businesses. It can be smart to consider both WBE certification and WOSB certification.

How To Get Started With Federal Contracting

Government contracting jobs can be very lucrative, and as a WOSB, you will have the advantage of bidding on contracts set aside solely for woman-owned businesses, which can reduce competition and make it easier to win contracts. Of course, you can bid on other applicable contracts, as well, provided you can meet the requirements of the contract.

To bid on any federal contracts, you will need to complete your registration in the System for Award Management (SAM). This is the central database for all federal contractors, and you must maintain an active SAM listing to bid on contracts. If you wish to bid on WOSB set-aside contracts, you will need to keep your WOSB certification and your SAM registration active and current.

At Federal Contractor Registry, we can help you sign up with the SBA as well as provide you with fast, 100% accurate SAM registration services. SAM registration is an arduous process that can take 10 or more hours to complete, especially if you are unfamiliar with aspects such as Federal Acquisition Regulations. Our team has years of experience helping companies from a wide range of industries, including many small businesses.

Additionally, as part of our fees, we will help you sign up with the SBA and determine which set-asides best fit your business, whether this be WOSB, VOSB, 8a certification, or something else. We also will link your SBA account to your SAM account to ensure that federal procurement agents see your small business designations when they review your company data.

Once your SAM registration is approved and you have been approved for your set-asides, you are free to bid on federal contracts. For small businesses, we also recommend checking out SBA’s SUBNet database, the central subcontracting database. Subcontracting under an experienced prime contractor is a great way to get started in contracting.

Additionally, we encourage you to look for local, county, and state government contracts. These are often set aside for small businesses, and these can be just as lucrative as federal contracts and sometimes easier to win. State procurement agencies also often host networking events or workshops to help government contractors enter the marketplace.

If you are interested in federal contracting, the team at Federal Contractor Registry is always here to help. We can complete your SAM registration as well as help you get set up as a WOSB or any type of certified small business. To get started, just click on the green New Registration tab on our homepage and fill out our quick contact form.

5 Common Capability Statement Mistakes To Avoid

March 14, 2026March 14, 2026 fcr Leave a comment

If you want to work as a federal government contractor, there are several steps you need to take, and one is the creation of a dynamic capability statement. The quality of this document is crucial, and this article includes some helpful tips as well as some mistakes to avoid.

What Is A Capability Statement?

A capability statement is something that all government contractors need to create, and it basically functions much like a resume. It provides essential information about your company, as well as contact information and data such as your Commercial and Government Entity Code, or CAGE code, which is assigned to you once you have an approved listing in the System for Award Management, the database that houses information for all government contractors.

What to Include in Your Capability Statement:

Typically, procurement agents expect to see the following sections on a capability statement:

Company Overview

This is just a short “About Us” section, where in a single paragraph you explain the goods or services that your company provides, as well as any other relevant information that federal procurement agents should know immediately about your company.

Here’s an example for a company that provides general automotive repair.

Auto Repair Experts is a VOSB-certified, full-service automotive repair facility dedicated to providing affordable, reliable repair and maintenance services for all vehicle makes and models, including complex engine diagnostics and transmission work, as well as routine services such as oil changes and brake inspections.

Core Competencies

In this section, you outline the main services that your company can provide. For the auto repair client above, the business owner should include as many services as possible so that the procurement officer has a full picture of what the business can provide.

Past Performances

This is a quick list of some of the companies or entities you have served in the past. For instance, an auto repair service might have worked with local school districts or taxi services to provide repairs and maintenance. These are the types of past performance you want to highlight as they speak to your ability to handle larger volumes of service.

Differentiators

This section details what sets you apart from other potential government contractors. For our auto repair business, the owner could highlight how many vehicles are serviced per year or perhaps any area of specialization. This is a crucial section because you could be competing against dozens or even hundreds of applicants, so you need your key skills to truly set you apart and showcase your ability to fill a government contract.

Corporate Data & Contact Information

This includes important information, including your CAGE code, UEI number, address, website URL, phone number, and the person to contact regarding the government contract. You also should include your NAICS codes as well as any small business set-aside certifications you possess.

Here’s a quick look at what a basic capability statement might look like once it has been completed:

While this is a basic example, it illustrates that you need to keep the statement organized and easy to read so that procurement agents can quickly learn about your strengths and what you can provide for government agencies.

5 Mistakes Contractors Often Make

While the aforementioned information can help you get started, it also is important to learn about some of the more common mistakes contractors make, including:

Making It Too Long

Similar to most resumes, capability statements should be no longer than one page. Procurement agents have limited time to review submissions, so you need to make it short and sweet, condensing the information into the most important and relevant points.

Using Generic Content

While you can make a general capability statement for your website, when you turn in a statement for a specific government contract, you need to tailor it to that contract. For instance, let’s say you are an auto repair company, and the government contract specifically indicates that they need someone to provide routine maintenance, including oil changes, tire replacements, and brake inspections.

You will need to update your capability statement to ensure that it includes the specific services needed by the government agency, assuming you can provide those services. The contracting officer needs to see that you can fulfill the goals of a specific contract, so a one-size-fits-all statement is not going to help you stand out from the competition.

Failing To Highlight Differentiators

While being able to provide the goods or services listed in a contract is crucial, the sections where you list Past Performances and Differentiators are the most important. You need to highlight your unique qualifications and provide quantifiable achievements rather than making vague statements. Provide examples of past clients that showcase your ability to fulfill the obligations of the government contract.

Incorrect, Outdated, or Missing Information

This seems obvious, but you would be surprised how many times capability statements are handed over with serious errors or missing information. Be sure to triple-check the phone number, email address, and URL on your document. Triple-check to ensure that your CAGE code and UEI are correct.

When a procurement agent skims your statement, they use that CAGE code to look up your company in SAM. If the CAGE code is wrong, they won’t find you, and your bid likely will end up getting tossed.

Adding, the wrong NAICS codes also can cause problems. You need to ensure that these codes accurately identify the goods or services your company provides. Be sure to update these codes if your business model changes, as incorrect information is a huge red flag to a procurement agent.

Poor Visual Design & Formatting

While our example above likely won’t win any design awards, it is well-organized and easy to read. You want to provide a statement that is easy for an agent to scan quickly, and you want to keep the fonts, colors, and general design consistent throughout. Our statement above did not include a company logo, but your statement should include your logo, as it gives the statement a professional touch.

We recommend browsing the internet for good examples of a well-designed capability statement for government contractors. There are companies that will prepare this statement for you, just as there are services for those needing a professional resume.

How To Get Started With Government Contracting

While designing a capability statement is essential, the first step toward becoming a government contractor is to register in the System for Award Management (SAM). Without completing SAM registration, you cannot bid on any federal contractor jobs, and Federal Contractor Registry can help.

The government does not charge a fee for SAM registration, but the process is complex and time-consuming (10 or more hours on average). If you make any mistakes, this can delay your approval, and you may miss out on contracting opportunities. Many company owners simply hire a third-party SAM registration service.

In addition to quickly and accurately completing your SAM registration (or SAM renewal), we also will help you obtain your UEI number and help with the SAM notarized letter requirement.

Additionally, if you qualify as a small business, we can help you sign up with SBA and determine if you qualify for any small business set aside, such as the 8(a) Business Development program, HUBZone certification, or others. These can make it easier for small business owners to win federal government contractor jobs.

At Federal Contractor Registry, we make it easier for business owners to get started with contracting by providing fast, efficient SAM registration services that save you time and allow you to focus on running your business as well as creating a dynamic capability statement. If you would like to get started with SAM registration, just click on the green New Registration tab on our homepage and fill out our quick contact form.

SAM Government Contracts: A Guide For New Contractors

March 14, 2026March 14, 2026 fcr Leave a comment

Interested in bidding on SAM government contracts? Getting started can be tricky, but at Federal Contractor Registry, we can help. Not only can we provide you with fast, accurate SAM registration services, but we also have a plethora of information that can help contractors get started.

SAM Registration: The First Step

The System for Award Management (SAM) is a database that houses information about all government contractors. In order to work with any federal agency, you need to have an active listing in SAM, so this is typically the first step business owners take before getting started with government contracting.

Before you can register in SAM, you must procure a Unique Entity Identifier (UEI). This UEI number is a relatively new requirement for contractors. Previously, the government asked you to provide a Data Universal Numbering System code, or DUNS. DUNS were generated from a government contractor, but the federal government decided to create the UEI system and streamline the process. We can help you obtain your UEI if you choose to use our services for your SAM registration.

You also must submit a notarized letter to the Federal Service Desk listing your company’s Entity Administrator. This is the individual at your company who is authorized to make changes to your SAM account. We also can help you with this SAM notarized letter requirement if you choose to have us complete your SAM registration.

SAM registration can be extremely complicated and time-consuming, which is why many business owners hire a third-party registration service to complete this task. At Federal Contractor Registry, we provide fast, 100% accurate SAM registrations for companies from any industry.

Once we complete your registration, it typically takes a few weeks for the government to approve the listing. After you are approved, you will receive a Commercial and Government Entity Code, or CAGE code. Once you have your CAGE code and an active SAM listing, you will be eligible to bid on federal contracts.

Small Businesses & Government Contracting

If your business qualifies as a small business, it is essential that you register with the Small Business Administration (SBA). Many federal contracting jobs are set aside specifically for small businesses. These are known as a small business set aside contract, and if you decide to use our services, we can help you sign up with the SBA.

You can register with SBA as a general small business, but there are several SBA contracting programs for specific types of small businesses. For instance, if your business is located inside a Historically Underutilized Business Zone, or HUBZone, you may qualify for HUBZone certification.

If your company is 51% or more owned and operated by a woman, you may qualify as a Woman-Owned Small Business, or WOSB. If your company is 51% or more owned by a veteran, you may qualify either as a Veteran-Owned Small Business (VOSB) or perhaps as a Service-Disabled Veteran-Owned Small Business (SDVOSB).

Lastly, you also might qualify for the SBA’s 8(a) Business Development Program. This program was created to help small businesses owned by socially and economically disadvantaged individuals who wish to bid on government contracts. If you earn an 8a certification, you also will have access to SBA mentorship and training.

Capability Statement – Why They Matter

Every government contractor, regardless of size, needs a capability statement. This is basically a resume that you will provide for all procurement agents. You can submit this statement with your bids, and you also can send it directly to procurement agents to promote your business. You will be expected to have this document, and it’s important to create a dynamic statement that sets your company apart from the competition.

We also recommend that you place this document on your company website so that procurement agents and prime contractors can take a look at this document if they are considering working with your company.

Typically, a capability statement includes the following sections: Core Competencies, Past Performances, Differentiators, and a brief company profile. It also should include your CAGE code, NAICS codes, Product Service Codes, and, of course, contact information, as well as any certifications, such as small business set-asides.

How To Find Government Contracts

The System for Award Management is a great place to start, as this includes most government contracts, both active and inactive. Here’s a step-by-step example of how to find potential federal contractor jobs via SAM.

Head to SAM.gov and select the Contracting tab on the homepage.

Under the “Search Opportunities, Awards or Subcontract Reports,” you will see a search bar. Select “Contract Opportunities” and then enter your NAICS code into the box. This typically produces the closest match to what you can provide for the federal government.

For our search, we used 561720, which is the NAICS code for janitorial services. This is just one of thousands of goods and services that the government needs in the course of a fiscal year. NAICS stands for North American Industry Classification System, and it includes codes for just about any industry imaginable. We can determine which codes best fit your business, or you can go to Census.gov to find your codes.

Once you’ve entered this information, contract opportunities will appear, but this also opens up an expanded search option. We further limited the search by heading to the “Status” tab and unchecking the Inactive tab. Under “Place of Performance,” we selected Florida for our janitorial services company.

Once these items have been checked off, you can scroll down the page to discover if there are any matching contracts.

We found several matches, and when you find a match, click on the entry and read it carefully. The entry will feature the contract’s classifications, which may include a small business set-aside. If you are a small business, you are eligible to bid for the contract. The contract information also will include the primary point of contact, and there should be an attachment providing all of the information about the requirements of the contract.

From there, if you believe your company can fulfill the contract at a competitive price, you can prepare your bid and then submit the offer through the SAM.gov portal before the contract submittal deadline.

There are many companies that, for a fee, will help you create and submit a bid, and many government agencies host workshops that can help you better understand the bidding process. The SBA also provides information to help small business owners learn more about government contracting, and we recommend that you take advantage of whatever resources you can find.

Additionally, if you qualify for SBA’s contracting assistance programs or as a general small business, you could search for subcontracting opportunities via SBA’s SUBNet. Subcontracting is a great way to get started with federal contracting because the prime contractor handles the bidding process and communicates with the procurement agents, and you simply handle a portion of the contract.

In some cases, SAM registration is not required for subcontractors. However, there are many contracts that require the prime contractor to use only certified small businesses and businesses with active SAM registrations, so it’s usually best to keep your SAM account active as well as keep an updated profile with SBA.

SAM registration expires every 12 months, and we can provide you with fast SAM renewal services. We recommend that you renew at least six weeks before your renewal date. It can take several weeks for the government to process renewals, and some procurement agents won’t consider contractors whose SAM registration is nearing its expiration date.

Contact Us For SAM Registration Services!

If you are interested in bidding on SAM government contracts, the team at Federal Contractor Registry is always here to help with SAM registration. To get started, simply click on the green New Registration tab on our homepage and fill out our quick contact form.

What Are The Easiest Government Contracts To Win?

February 9, 2026February 9, 2026 fcr Leave a comment

Did you know that it typically takes six months to a year for a contractor to win their first government contracting job, and sometimes longer? While you may be looking for a fast, easy route into the federal marketplace, when it comes to federal contracting, nothing is ever easy. However, some government contracts are easier to win than others. Finding contracts with less competition, simpler compliance requirements, and faster award dates can be an ideal strategy to consider. Let’s take a look at some options.

Micro-Purchases

While these government contracts are typically worth $15,000 or less, there is a faster evaluation process and minimal paperwork involved. Most of these purchases are made using Government Purchase Cards, or P-Cards, which simplifies the payment process, as well.

While these contracts are not as lucrative as many government contracting jobs, they can serve as a good way for a small business to build up its “past performances.” When you are bidding on government contracts, your past performance is a huge differentiator.

While micro-purchases aren’t big league contracts, they do showcase your ability to provide federal agencies with goods quickly and at a reasonable cost. This can set you apart from bidders who might have no experience working in federal procurement.

Some common types of micro-purchases include:

Office Supplies
Training Materials
Small Equipment Purchases
Software Subscriptions
Minor Repair Work (Painting, HVAC Repair, etc.)
Printing, Marketing & Promotional Materials

Micro-purchases typically are allotted only to small businesses, and one of the perks is that these businesses do not need to have an active account in the System for Award Management (SAM). SAM registration is required for most federal contracting jobs, so if you are just getting started and not quite ready to fully dive into the contracting world, micro-purchases can be a good option to consider.

Simplified Acquisition Contracts

These contracts also are almost always set aside for small businesses, and the value of these contracts is typically $350,000 or less, which is the Simplified Acquisition Threshold, or SAT. This threshold recently was raised from $250,000 to $350,000, just as the Micro-Purchase threshold was raised from $10,000 to $15,000. Any purchases between about $15,000 and $250,000 fall within the SAT.

Because the value of these contracts is considered fairly low, the solicitation process is easier, and the evaluation requirements often are not as stringent. Generally, these types of contracts also have a lower compliance burden than big fed contracts, and the proposals are easier to manage, as well. Again, these typically are set aside just for small businesses, and tend to include goods and services such as:

Facility Maintenance
IT Support & Help Desk Services
Landscaping & Janitorial Work
Security Services
Equipment Installation or Repair
Training & Consulting Services

While these contracts are more financially valuable than micro-purchases, business owners do need to complete SAM registration in order to be considered for these contracts.

Small Business Set Aside Contracts

The Small Business Administration (SBA) manages several programs designed to help small business owners succeed in the federal marketplace, and the federal government “sets aside” a portion of its yearly contracts just for small businesses.

These set-asides include the Woman-Owned Small Business (WOSB) program, the Veteran-Owned Small Business (VOSB) and Service-Disabled Veteran-Owned Small Business (SDVOSB) programs, the 8(a) Business Development Program, and HUBZone certification. Even if you don’t qualify for these programs, you may qualify for contracts set aside for general small businesses.

Qualifying small business owners can bid on competitive set-aside contracts or sole-source set-aside contracts. Competitive contracts are used when the government determines that two or more small businesses could provide the goods and services, and most contracts of $150,000 or less are tagged automatically as competitive set-aside contracts.

Sole source contracts are issued when it is determined that a single company can provide all of the goods and/or services set forth in the contract. Sole-source contracts often are awarded to small businesses or to companies that have a unique good or service that no one else can provide, perhaps a proprietary software program.

Additionally, these contracts often are awarded as part of an emergency response, when the government needs goods or services quickly to meet the immediate needs of Americans, such as after a hurricane.

In order to qualify for any set-aside contracts, you will need to complete SAM registration and sign up with the SBA. We can help with SAM registration (and SAM renewal), as well as help you determine which set-asides are the best fit for your business, and help you sign up with the SBA.

We also link your SBA account to your SAM account, so that prime contractors and federal procurement agents can see that your business qualifies for specific set-asides or as a general small business.

Commercial Item Contracts

These typically are fixed-price contracts with a simplified acquisition process. Sometimes they are available from SAM.gov, but often these are listed on GSA Federal Supply Schedules, which also are known as GSA contracts.

GSA is the General Services Administration, and this agency handles buying goods and services for the federal government. Individual agencies also make purchases, but GSA handles a great deal of procurement to streamline the process government-wide. GSA also acts as the landlord for most federal government buildings.

Becoming a vendor on a GSA schedule can be an arduous process, but once you are on a schedule, the government can simply make purchases from you, bypassing the typical contracting and bidding process. You are not guaranteed to make a sale, but, generally, if you are on a schedule, you have goods or services that the federal government often needs.

Subcontracting Opportunities

For many small businesses, working as a subcontractor is the easiest way to dive into contracting. With subcontracting, a prime contractor handles all of the back and forth with the federal agency, and you simply provide your goods and services as outlined in the contract. Many prime contractors are required to use small businesses as subcontractors for certain contracts.

Subcontracting can be a great way to build those “past performances,” and to learn about contracting without having to do any of the heavy lifting. SAM registration may or may not be required, but some contracts do require prime contractors to use small businesses that match a specific set-aside, so completing SAM registration and signing up for SBA programs can be the best way to ensure that you don’t miss out on any contracting opportunities.

6. State & Local Contracting

While federal contractor jobs can be lucrative, there are also many government contracts available through state, county, and local governments. All states have procurement websites where you can sign up your business and search for contracting opportunities.

You also can market directly to various state or local agencies, and many agencies host networking events for contractors, which can be a great way to learn more about contracting and potentially find new business. Businesses can market directly to federal agencies, as well, and this can be a great way to increase their visibility.

FCR – We Are SAM Registration Experts

At Federal Contractor Registry, we can help you take the first step into government contracting – SAM registration. While the government does not charge a fee to register in SAM, this can be a complicated process, taking 10 or more hours to complete, and many business owners become so frustrated by the complexities of SAM registration that they give up on contracting entirely, and that’s a shame, because there are many lucrative opportunities available.

To streamline the process, many business owners turn to a third-party registration service for SAM registration. While we do charge a fee, our team handles hundreds of registrations every year and can complete your SAM registration (or renewal) 100% accurately and quickly, ensuring that you are eligible to bid on government contracts as quickly as possible. To get started, just click on the green New Registration tab on our home page.

Federal Contracting Jobs: Avoiding Compliance Issues

February 9, 2026February 9, 2026 fcr Leave a comment

Compliance is essential for all federal contracting jobs, yet new contractors can easily make mistakes as they are learning the ropes. With that in mind, it’s important to note that federal oversight has increased significantly, with agencies requiring contractors to provide extensive documentation to verify compliance.

On December 5, 2025, the Small Business Administration (SBA) ordered all participants of its 8(a) Business Development Program to provide an abundance of financial records, dating back to the previous three fiscal years, as part of a “comprehensive effort to protect taxpayers and legitimate small businesses by rooting out fraud, waste, and abuse.”

The 8(a) Business Development Program, often informally called 8a certification, is a designation for small disadvantaged businesses, and, if certified, you are eligible to bid on special federal government contracting jobs that are set aside specifically for 8(a) program participants.

SBA manages several of these programs, each of which is known as a small business set aside. Additional set-asides include the Woman-Owned Small Business (WOSB) set aside, the Veteran-Owned Small Business (VOSB) set aside, and HUBZone certification, to name a few. Given the current emphasis being given to the 8(a) program, it’s not unlikely that other set-asides will be audited, as well.

What Is Compliance in Government Contracting?

Compliance means you must carefully adhere to all laws, regulations, contract terms, and program requirements that apply to your contract. If you are new to the world of federal contracting, winning a contract is just part of the equation.

Once you earn a contract, you must be able to continuously prove that your company:

Meets eligibility requirements
Follows all contract performance rules
Uses government funds appropriately
Maintains proper documentation
Operates ethically and transparently

In theory, you likely are entering the world of government contracting with the best of intentions, excited to be helping the government while expanding your business and boosting your profitability. Committing fraud is typically the last thing most business owners intend to do. However, government regulations and procedures can be very complicated, and it’s easy to make mistakes.

Here are some of the most common mistakes government contractors make that can raise red flags during an audit, and issues that can cause contract termination, payment withholding, suspension from the System for Award Management, and even civil penalties.

Improper Documentation & Recordkeeping

This is very common, which is why it is so crucial that you keep all records organized and easily at hand. It’s important to understand that contract requirements don’t just pertain to the actual work itself, but also to proving compliance with records before, during and at the end of a contract. Some common issues include:

Missing payroll or timekeeping records
Poor subcontractor documentation
Lack of cost tracking by contract
Incomplete contract deliverable records
Missing eligibility or certification documentation

Ownership & Control Compliance

This is especially common with set-asides. Small businesses in these special certification programs must be able to prove that qualifying owners truly control a company. For instance, for a Service-Disabled Veteran-Owned Small Business, or SDVOSB, a service-disabled veteran must own 51% of the business and be responsible for making major decisions for the company. If these requirements are not met, then the business is not in compliance and may face penalties or removal from the SDVOSB program.

Failure To Maintain Certification

In order to bid on federal contracting jobs, all contractors must have an active listing in the System for Award Management (SAM). This is the main database for government contracting, and you must complete SAM registration before you can bid on any contracts.

This registration expires annually, so you also must complete your SAM renewal every year. If your SAM listing expires, your account becomes inactive, and you no longer can bid on any contracting jobs, and if you are in the middle of a contract and the SAM registration expires, the government must halt the contract, because you are now out of compliance.

There are many additional certifications or designations you may be required to have, as well as specific registration requirements. For instance, you may need to complete an annual SBA review in order to maintain eligibility for a contract, and if you fail to complete the review, this can cause your business to fall out of compliance.

Inadequate Accounting & Cost Controls

When you earn a government contract, you are essentially being paid by the taxpayers of the United States, and federal contractor jobs require accurate financial tracking and cost allocation. Some common issues include contractors that have inadequate timekeeping systems, improper billing practices, or even charge unallowable costs to contracts. If these issues are noticed, this can trigger an audit.

Labor Law Violations

Many contracts require strict compliance with wage and labor regulations, and common problems include:

Incorrect wage classifications
Failure to follow prevailing wage laws
Missing certified payroll reports
Misclassifying employees as contractors
Failure to provide required fringe benefits

How To Maintain Compliance

Staying compliant with government contracts requires ongoing attention, strong internal systems, and clear documentation practices. Business owners who prioritize compliance early often avoid costly audits, payment delays, and contract risks. The following tips can help contractors build a strong compliance foundation.

Establish Internal Compliance Procedures

Compliance should never be an afterthought, it should be treated as a core business function. Create a written policy that outlines how your company tracks everything from labor hours to billing to maintain required records.

Ensure Thorough & Organized Documentation

Government agencies often require their contractors to provide compliance, as we showed above with the recent 8(a) program audits. Document everything and keep organized records of payroll, contract deliverables, invoices, certifications, and correspondence with your contracting officers.

These records should always be easy to access. With the 8(a) audit, program participants were given just 30 days to provide three years’ worth of documentation, and staying organized can ensure you don’t scramble if you need to prove compliance.

Keep Registrations & Certifications Current

Administrative requirements such as maintaining SAM registration, updating representations and certifications, and completing annual program reviews are essential for continued eligibility. Missing deadlines or allowing registrations to lapse can place contracts and future opportunities at risk.

Implement Reliable Accounting & Timekeeping Systems

Accurate financial tracking and labor reporting are essential components of compliance. Use accounting and timekeeping systems that allow you to track costs by contract, properly allocate indirect costs, and maintain clear audit trails.

Conduct Regular Internal Compliance Reviews

Periodic internal reviews can help identify compliance gaps before they become serious issues. Many successful contractors perform annual or semiannual compliance checks to verify that documentation, reporting, and performance requirements are being met.

Stay Informed About Regulatory Changes

Government contracting regulations and program requirements evolve regularly. Staying informed about updates from agencies such as the SBA, Department of Labor, and contracting offices can help businesses remain proactive rather than reactive.

Additionally, keep your staff informed about these changes and ensure that all employees involved in contract performance are well-trained regarding applicable compliance requirements.

How FCR Can Help

At Federal Contractor Registry, we can help with one facet of compliance – ensuring an accurate and active SAM registration. We handle hundreds of registrations every year for all types and sizes of companies, and our team can complete your SAM registration or SAM renewal quickly and 100% accurately.

If you are new to government contracting, we also offer several value-added features in our registration fee. For instance, we will help you procure your Unique Entity Identifier, or UEI number, which is a new requirement when registering in SAM.

We also will help you complete your SAM notarized letter, which lists the Entity Administrator for your SAM account. This letter is required for anyone who is completing their first SAM registration.

If you qualify as a small business, we can help you get started with the SBA and determine which set-asides fit your business and ensure that your SBA account is linked to your SAM account. Prime contractors and procurement agents often recruit from SAM.gov, so it’s crucial that your SAM account include your set-asides and any important certifications that can set you apart from other similar companies.

Federal contracting jobs can be an amazing source of income for any business, but compliance is mandatory. We can help you with the SAM requirements, but we also highly encourage business owners to create internal systems that ensure you will always be following the federal rules and regulations. If an audit comes your way, you will be prepared and ready to show the government any requested documentation as quickly as possible.

System for Award Management: Frequently Asked Questions

January 19, 2026January 19, 2026 fcr Leave a comment

The System for Award Management (SAM) is the federal government’s centralized system for managing contractor eligibility, awards, and compliance. For businesses considering government contracting, understanding SAM is essential, and we’ve compiled some answers to our most frequently asked questions about SAM and contracting in general.

What Is The System For Award Management?

The U.S. Government has been buying goods and services from the private sector for more than 200 years, almost since our nation’s founding in 1776. Through the years, the contracting process has evolved, and, in 2012, the System for Award Management was created.

This database, known as SAM or SAM.gov, contains information about all federal contractors as well as federal grant applications and recipients. In the past, there were several different databases for government contractors, but the federal government streamlined the entire contracting system into one centralized database. You must complete SAM registration in order to bid on government contractor jobs.

Why Is the System for Award Management Important?

If your entity is not listed in SAM, you cannot do business with any federal agency or apply for federal grants. Additionally, SAM is the first place federal procurement agents go to learn more about your company and its status. Prime contractors also use SAM as a tool to find subcontractors.

What Happens If A SAM Registration Becomes Inactive

Your SAM registration expires every 12 months, so you must renew your listing every year. If your listing expires, federal agencies will no longer be able to work with your company, and you will be ineligible to bid on any federal contractor jobs.

We recommend that you complete SAM renewal well ahead of your expiration date. If your date is fast approaching, many procurement agents will not consider your company for contracts because if the account becomes inactive, they cannot work with you, and this can cause serious delays and issues for the government agency.

Do Subcontractors Need To Be Registered in SAM?

Subcontractors are hired by prime contractors to perform a specific portion of work under a large government contract. The prime contractor does the actual bidding on the contract and handles all of the back and forth with the federal agency.

For some contracts, subcontractors are not required to complete SAM registration. However, some contracts do specify that all contractors (prime and subcontractors) have active SAM registrations. Additionally, prime contractors often are required to use designated small businesses to fulfill contract requirements.

Therefore, opting to complete SAM registration can open up more subcontracting opportunities, so we highly recommend taking this step even if you never plan on bidding on contracts as a prime contractor.

Additionally, if you own a small business, it’s wise to sign up with the Small Business Administration, as they offer special programs to make it easier for small businesses to win government contracts. They also run SubNet, which is the federal government’s subcontracting database.

Who Qualifies For SAM?

In general, any entity (individual or business) that wants to do business with the U.S. federal government generally qualifies to register in the System for Award Management. The types of entities that typically qualify include:

Small, Mid-Size & Large Businesses
Sole Proprietors & Independent Contractors
Nonprofit Organizations
Educational Institutions
State, Local & Tribal Governments
Non-U.S. Entities

While the aforementioned groups generally are eligible, no one is guaranteed federal contracts, grants or funding. Registering in SAM simply allows you to bid and participate in federal contracting and grant programs.

What Is A Small Business Set Aside?

The government “sets aside” certain government contracts just for small businesses, and while your business may qualify as a general small business, the Small Business Administration offers several special set-aside programs, including:

8(a) Business Development Program
HUBZone Certification
Woman-Owned Small Business (WOSB)
Economically-Disadvantaged Woman-Owned Small Business (EDWOSB)
Veteran-Owned Small Business (VOSB)
Service-Disabled Veteran-Owned Small Business (SDVOSB)

If you qualify for any of these programs, you may find it easier to win federal government contractor jobs, as these set-aside contracts often have less competition than regular federal contracts. During the SAM registration process, we can determine which set-asides fit your business and help you sign up with SBA, and we will link your SBA account to SAM so that prime contractors and procurement agents can see your status when they are searching for potential contractors in SAM.

What is the Excluded Parties List (EPL) in SAM?

This is a list of individuals or entities that are no longer allowed to do business with any federal government agencies. If you are on the EPL, you cannot bid on government contracts or apply for federal grants. Entities are placed on the list for a variety of reasons, including:

Committing fraud or providing false statements
Contract performance failures
Tax delinquency
Criminal convictions or civil judgments
Ethics violations
Failure to comply with federal laws

There are two types of exclusions:

Suspension – Temporary, often imposed while an investigation is ongoing
Debarment – Longer-term, imposed after a formal determination

In some cases, you simply must wait for the exclusion period to end. Then, if the federal government finds no additional issues, the exclusion may be removed. In some cases, you can apply for early removal if you can demonstrate that you are now operating as a responsible contractor and in line with all government regulations.

How Much Does SAM Registration Cost?

The federal government does not charge a fee for SAM entity registration or for SAM renewal. However, it can be a very complicated process and typically takes 10-12 hours for those unfamiliar with the system and aspects such as Federal Acquisition Regulations, NAICS codes, and other government-related terms.

Because it’s confusing and time-consuming, many business owners will hand off this task to a third-party registration service, such as Federal Contractor Registry. While we do charge a fee, we handle hundreds of SAM registrations every year and understand the complexities of this process. Our team will provide you with fast and accurate SAM registration services so that you can get started bidding on government contracting jobs as quickly as possible.

How Long Does SAM Approval Take?

In general, it takes about two weeks for an entity to have its SAM registration approved; however, this timeline can vary. If mistakes are made on your application, for example, this can delay approval, as you will need to make corrections and resubmit. Mistakes are common, which is why it can be smart to use a third-party registration service to ensure accuracy.

Additionally, the Federal Service Desk, which handles SAM registration, sometimes experiences backlogs due to a high volume of registrations and renewals, so this also can delay approval. This is typically why we recommend that companies renew their SAM registration at least six weeks in advance, as this allows the Federal Service Desk plenty of time to approve your renewal.

Let Us Help With SAM Registration!

If you would like to become a federal contractor, we can provide you with fast and accurate registration in the System for Award Management. Our SAM registration services also include helping small businesses sign up with SBA and help with tasks such as acquiring your UEI number and completing the SAM notarized letter requirement. To get started, just click on the green New Registration tab on our homepage.

SAM.gov: The Foundation of Federal Contracting Success

January 19, 2026January 19, 2026 fcr Leave a comment

While many potential government contractors view registration in SAM.gov as simply a task they need to complete, there’s more to the System for Award Management (SAM) than you might think. Successful contractors view SAM as an asset that contributes to their long-term success in federal government contracting.

SAM Gov: The Gateway To Federal Contracting

If you want to do business with any federal agency, completing your SAM registration is the first step. An active SAM account is required for all types of federal contractors, including subcontractors.

While subcontractors don’t bid on contracts and work under a prime federal contractor, they should have an active SAM account. This is not always required for every contract, but some contracts do require that all participants have active SAM listings.

Additionally, if you will be paid directly with federal funds and not by the prime contractor, SAM is the way federal agencies make payments, so you will need to register. SAM registration also is required for any business owner seeking a federal grant, and you will need to place your Commercial and Government Entity (CAGE) Code on any federal grant applications. You will receive your CAGE Code once your SAM account is approved, and this is a unique identifier for your company in SAM.

Contracting officers, known as procurement agents, also use SAM to verify core business information for potential contractors. Most importantly, they look to see that the company has an active listing and that the company is in good standing.

Federal agencies cannot work with contractors whose listings have expired, nor can they work with contractors on the Excluded Parties List (EPL). Any entity listed in the EPL is not eligible for contracting. A company can be placed on the EPL for a number of reasons, including tax delinquency, ethics violations, failure to comply with federal regulations, or even contract performance failures.

SAM.Gov Registration Improves Contractor Visibility

While SAM.gov is often viewed primarily as a compliance requirement, it also plays a meaningful role in how contractors are discovered and evaluated. Procurement agents, program managers, and even prime contractors regularly use SAM as a research tool to identify potential vendors that align with specific requirements. In many cases, a company’s SAM profile is one of the first touchpoints a federal buyer has with that business.

Accurate and strategically aligned information—such as NAICS codes, business size classifications, and capability descriptors—helps ensure a company appears in relevant searches. When this information is outdated, overly broad, or misaligned with actual offerings, it can reduce visibility or create confusion during the evaluation process. Simply being “active” in SAM does not guarantee meaningful exposure; how the profile is structured and maintained matters.

For subcontractors in particular, SAM visibility is critical. Prime contractors often review SAM records to confirm eligibility, assess risk, and validate business information before forming teaming arrangements. In this way, SAM functions not only as a gatekeeper for federal eligibility but also as a gateway to broader market access within the federal contracting ecosystem.

SAM.Gov Registration Boosts Small Business Success

The government sets aside a portion of its contracts for small businesses, and this is known as a small business set aside. Not only are there government contract jobs set aside just for small businesses, but many prime contractors are also required to use designated small businesses as subcontractors.

If you are a small business owner, you will want to create an account with the Small Business Administration and link that account to your SAM account. As SAM registration specialists, we can help you determine what set-asides match your business, help you sign up with SBA, and ensure that your SBA information appears in your SAM listing.

Federal agencies and prime contractors rely on SAM data to verify eligibility for set-aside programs such as 8(a), HUBZone certification, VOSB/SDVOSB, and WOSB/EDWOSB contracts. If a company’s SAM record does not accurately reflect its certifications or classifications, it can undermine eligibility—even when those certifications are valid elsewhere.

SAM Updates Are Crucial

Beyond eligibility and visibility, SAM.gov functions as a critical compliance and risk management system. Federal agencies rely on SAM data to confirm that contractors meet regulatory requirements throughout the contracting lifecycle—not just at the point of award. Information contained in SAM supports responsibility determinations, ethics reviews, and ongoing compliance monitoring.

One of the most common mistakes contractors make is treating SAM as a one-time administrative task rather than an ongoing responsibility. This “set it and forget it” mindset often leads to lapsed registrations, outdated information, or overlooked compliance issues that surface at critical moments.

Inaccurate, outdated, or inconsistent SAM records can introduce unnecessary risk. Common issues such as misaligned representations and certifications, expired records, or unresolved validation matters can trigger additional scrutiny or delay contract actions. In more serious cases, errors may result in payment holds or findings during audits and reviews.

Get Started With Federal Contractor Registry!

SAM Registration is the first step contractors must take in order to bid on federal contracts, and while the government does not charge a fee to register, the process is far from simple. Entity registration can take 10 or more hours and any mistakes will delay your approval. Because of these complexities, many people hire a third-party registration service to complete this important task.

At Federal Contractor Registry, we provide SAM registration and SAM renewal services for all types and sizes of businesses. Our team will complete your SAM registration quickly and 100% accurately. If you are struggling with the SAM.gov registration process or don’t have the time to complete this complicated task, we can help. To get started, click on the New Registration tab on our homepage.