Blog

Federal Contractor Tips: Understanding NAICS Codes

fcr Leave a comment

If you wish to become a federal contractor, there are many tasks you must complete before you can bid on government contracting jobs. One essential requirement is selecting the North American Industry Classification System (NAICS) codes that best represent your business.

 

Although this step may seem routine, its importance is often underestimated, as choosing the right codes can significantly affect which contracting opportunities your business can pursue. Here are some facts and tips that can help you better understand these codes and select the ones that best represent your business.

 

What Are NAICS Codes?

These six-digit codes, adopted by the United States, Canada, and Mexico in 1997, describe the types of goods and services a business can provide to its clients, including the federal government. The codes replaced a previous code system known as the Standard Industrial Classification (aka SIC codes), which was developed in 1937. The U.S. Census Bureau updates the codes about every five years to account for changes such as new industries, products, and technologies.

 

To bid on federal contracting jobs, you must complete registration in the System for Award Management (SAM) database. During the registration process, you must provide a primary NAICS code, but you also can add secondary codes.

 

The primary code represents the goods or services that generate the largest share of your revenue. Secondary codes represent any additional products or services that your company is qualified and prepared to offer.

 

Why Are NAICS Codes Important?

There are a few reasons why these codes are significant. When federal agencies offer government contracting jobs, they will include specific NAICS codes. In many cases, this code must be listed in your SAM registration to qualify for the government contract. Keep in mind that if you do offer goods or services that fit the NAICS code, you can add it as a secondary code before submitting your bid.

 

It is also important to note that federal procurement agents search SAM.gov and other databases using NAICS codes to identify potential vendors. A well-chosen, accurate set of codes means you show up in searches across multiple federal agencies.

 

Additionally, not only do they describe the specific goods or services you provide, but each code impacts your business size standards, and this can be crucial for small businesses. The Small Business Administration sets size standards for businesses, and every NAICS code’s standards are unique. Standards are set based either on the number of employees or the average annual gross income.

 

If you are within the SBA’s size standards for a specific NAICS code, you qualify as a small business. However, it is possible to have several NAICS codes fit your business, but only one or two of those codes have size standards that allow you to be considered a small business.

 

For instance, if your business provides both IT system design and management consulting, you may fit the criteria for NAICS code 54512 (Computer Systems Design Services) and 541611 (Administrative Management and General Management Consulting Services).

 

For code 54512, you would be considered a small business if the business earns average gross receipts of less than $34 million per year. However, with code 541811, your average gross receipts can be no more than $24.5 million.

 

This can be important because it may allow you to bid on special small business set aside contracts. The government “sets aside” certain contracts for eligible small businesses. These contracts, because they are limited only to small businesses, can be easier to win than other federal contracts because the competition pool might be smaller.

 

Of course, with set-asides, you also must meet additional requirements beyond the size standards. For instance, for a federal contractor to qualify as a Woman-Owned Small Business (WOSB), 51% or more of your business must be owned and operated by a woman or women. This is just one of several programs offered by SBA, and each has unique requirements.

 

How Many NAICS Codes Should You List?

While one primary code is required, there is no limit as to how many secondary NAICS codes can be listed in your SAM registration. Most government contractors will register anywhere from 5 to 15 secondary codes. In general, the number of codes is not as important as the actual codes you select. You must select codes that describe goods or services you can actually provide.

 

As stated above, your primary code typically is the code that represents the primary business activity for a federal contractor. Secondary codes should include only goods and services you truly can provide. When it comes to NAICS codes, quality is more important than quantity.

 

Researching federal contracting opportunities can help you determine which NAICS codes are most relevant to your business. Search SAM.gov using each code you are considering to see how frequently it appears and whether the resulting opportunities match your capabilities. This research can help you identify the most useful secondary codes to include in your profile.

 

How Do You Find Your NAICS Codes?

NAICS codes are available at Census.gov. You can download the most recent version of the NAICS codes on that website. The first two digits of any NAICS code represent the industry sector, and codes are broken down into 20 sectors. The first step is to identify your sector and then search through the sector to determine the specific code or codes that match your business.

 

For instance, if your company manufactures furniture, you would first head to the section for Manufacturing, which begins with 31, 32, or 33. From there, the sectors are broken down into subsectors. The subsector for Furniture and Related Product Manufacturing is 337.

 

This is broken down further into additional categories. Office Furniture Manufacturing is listed with a code of 3372, and this is further broken down into additional categories

  • 33721 Office Furniture (including Fixtures) Manufacturing
  • 337211 Wood Office Furniture Manufacturing
  • 337212 Custom Architectural Woodwork and Millwork Manufacturing
  • 337214 Office Furniture (except Wood) Manufacturing
  • 337215 Showcase, Partition, Shelving, and Locker Manufacturing

 

One of these likely will be the best match for your business. In most cases, more than one of the codes will be a match, and you can choose one as your primary code and a few others as your secondary codes. Keep in mind that there may be codes in other areas that also correlate with your business.

 

How to Become a Federal Contractor

While finding your NAICS codes is important, it is just one step along the journey to becoming a federal contractor. The first step you need to take is to complete your SAM registration, and we can help. While the government does not charge a fee for SAM registration, it is extremely complex and time-consuming. Hiring a third party ensures that the process is handled quickly and 100% accurately.

 

The team at Federal Contractor Registry handles hundreds of SAM registrations and SAM renewals throughout the year, for companies of all sizes and all industries. Not only can we complete your SAM registration, but we also can identify which NAICS codes are the best fit for your business.

 

Additionally, we will help you obtain your Unique Entity Identifier (UEI), which is a 12-character code required for anyone completing SAM registration. In the past, the federal government required businesses to provide their DUNS number, but this was replaced a few years ago with the UEI number.

 

We also can determine if your business qualifies as a small business according to SBA size standards, and we can determine if you qualify for any set-aside programs. If your business qualifies, we will help you sign up with the SBA so you can take advantage of these helpful programs.

 

Once your SAM registration is complete and approved by the government, you will be eligible to bid on any applicable federal contracts. To get started with your federal contractor registration, head to our homepage and click on the green New Registration tab and fill out our quick contact form.

DOD Contracts 101: What Contractors Need To Know

fcr Leave a comment

Winning a Department of Defense (DOD) contract can be a substantial financial opportunity for businesses of many sizes. However, before you bid on DOD contracts, it’s important to understand how these contracts work and what businesses can do to become competitive. Here are some answers to commonly asked questions about working with the DOD and government contracting jobs in general.

 

What are DOD Contracts?

The federal government purchases the bulk of its goods and services from the private sector, and DOD contracts are legally binding agreements under which a business supplies products or services to a Department of Defense agency or military branch.

 

Opportunities can range from construction, transportation, and administrative support to cybersecurity, software, research, manufacturing, and advanced weapons systems. Of course, while we often equate DOD with military and security, they also need office chairs, paper products, food services, cleaning services, HVAC repairs, and other services.

 

Who Can Bid on DOD Contracts?

Businesses of many sizes and industries can compete, provided they meet the requirements of the particular solicitation and can provide the product or service the government needs. A company does not have to manufacture military equipment to become a defense contractor. Again, DOD also purchases commercial technology, professional services, office products, training, maintenance, food, medical supplies, and numerous other goods and services.

 

All contractors do have to complete registration in the System for Award Management (SAM). This is the central database for federal contracting, and you must have an active listing in SAM to bid on any federal contracting jobs.

 

Additionally, some contract opportunities are open to all businesses, but some are reserved or “set aside” just for eligible small businesses. These are known as a small business set aside, and the Small Business Administration (SBA) offers several contracting programs for small business owners.

 

These programs include the 8(a) Business Development Program, HUBZone certification, the Woman-Owned Small Business (WOSB) program, and the Service-Disabled Veteran-Owned Small Business (SDVOSB) program. You must sign up with SBA and apply for these programs. If approved, you will be eligible to bid on applicable set-aside contracts, such as sole-source contracts.

 

What Must Business Owners Do Before Bidding?

As explained above, a company that wishes to bid directly on federal contracts must have an active registration in SAM. If you plan to work as a subcontractor, SAM may not be a requirement, but generally it is wise to complete SAM registration as some subcontracts are required to take this step.

 

The government does not charge a fee for SAM registration, but it can be a complicated and time-consuming process. Many business owners hire a third party to complete this process. At Federal Contractor Registry, we can provide you with fast and 100% accurate SAM registration and SAM renewal services.

 

If you qualify as a small business, we can also help you sign up with the SBA and determine if you qualify for any small business set-aside programs, such as WOSB, SDVOSB, HUBZone certification, or perhaps 8a certification.

 

In addition to completing SAM registration, businesses should create a quality capability statement, which is a type of resume specifically designed for federal contracting. This document highlights what differentiates you as a provider of goods or services as well as past performance. You also will include contact information, certifications, and other important data.

 

Contractors also are expected to comply with all Federal Acquisition Regulations (FARs), so you will need to establish reliable accounting and recordkeeping practices in case of an audit to show that you were in compliance throughout the contract.

 

In some cases, you might need to obtain any solicitation-specific registrations, security clearances, or security assessments. We also highly recommend all potential DOD contractors learn about the Cybersecurity Maturity Model Certification (CMMC), which is the DOD’s program for verifying that contractors and subcontractors adequately protect sensitive federal information on their computer systems.

 

Of course, not all contracts include sensitive information. For instance, if you are supplying copy paper to DOD, this likely won’t be an issue. However, all contractors must adhere to all FARs, and this includes subcontractors. So, whether you must follow CMMC guidelines or not, read each contract carefully so that you fully understand all the regulations that pertain to the contract.

 

What Are the Most Common Types of DOD contracts?

There are several different types of government contracts, and a single contract can contain line items with different pricing arrangements. Common contract structures include:

  • Firm-Fixed-Price Contracts: The contractor agrees to perform for an established price and generally assumes more of the cost risk.
  • Cost-Reimbursement Contracts: The government reimburses allowable costs within the contract’s limits. These arrangements impose more demanding accounting and oversight requirements.
  • Time-and-Materials Contracts: Payment is based on specified labor rates and the cost of allowable materials.
  • Indefinite-Delivery Contracts: These provide flexibility when the government cannot determine the exact quantities or delivery schedule in advance.
  • Incentive Contracts: Payment can be adjusted based on factors such as cost, schedule, or performance. For instance, if you are providing repairs and finish the contract ahead of the deadline, you may receive more pay for the contract.

 

Where Can Businesses Find DOD Contract Opportunities?

The principal public source is SAM.gov. Businesses can search by keyword, North American Industry Classification System (NAICS) code, federal agency, notice type, set-aside status, location, and response deadline.

 

We recommend using your NAICS codes and perhaps the location options for your initial search, as this often generates the best matches for your business. NAICS codes describe the precise goods or services that you can provide to a federal agency.

 

Additionally, be sure to check out the official websites of the DOD and other federal agencies for opportunities. Agencies also sometimes host workshops and industry days where you can make contacts and learn more about each agency’s needs as well as contracting in general.

 

If you qualify as a small business, the SBA operates a search engine for federal subcontracting opportunities. Subcontracting can be an easier path into federal contracting because the prime contractor handles the bidding and communication with the federal agency while you fulfill a portion of the contract. This can serve as an easier way to build a government contracting resume before you go after contracts on your own.

 

How Should a Business Evaluate an Opportunity?

Once you find federal contracting jobs that might be a match, you should study each contract carefully and ask yourself the following questions:

  • Does the scope match my company’s proven capabilities?
  • Can the business satisfy every mandatory requirement?
  • Does it have the necessary staff, equipment, certifications, and financing?
  • Can it meet the delivery schedule?
  • Does it possess relevant past performance?
  • Is the opportunity a good match for its size and resources?
  • Can it offer a competitive price without creating unacceptable risk?

 

The business owner should also review amendments, attachments, clauses, security requirements, and submission instructions. A promising opportunity can still be unsuitable if the business cannot meet one mandatory condition. Basically, read the contract carefully to make sure you understand all requirements.

 

What Should a Strong DOD Proposal Include?

A strong proposal should demonstrate that the bidder understands the contract requirements and can fulfill the contract to the federal agency’s specifications.

 

Effective proposals typically include:

  • A checklist showing where each requirement is addressed in the proposal
  • A clear explanation of how the company will complete and manage the work
  • Specific staffing, scheduling, and quality-control plans
  • Relevant past-performance examples
  • Specific, measurable results instead of general marketing claims
  • Accurate and realistic pricing that is consistent throughout the proposal
  • All required forms, supporting documents, attachments, and signatures

 

Business owners should follow all page limits, formatting rules, file-naming instructions, and submission procedures exactly. A strong proposal may still be rejected if it is late or missing any of the mandatory requirements.

 

Get Started with Federal Contracting!

While working with DOD can be profitable, completing SAM registration allows you to bid on contracts with any federal agency, so even if you don’t win a DOD contract, there are plenty of opportunities out there. At Federal Contractor Registry, we can provide you with fast and accurate SAM registration services so that you are able to bid on contracts as soon as possible. To get started, head to our homepage and click on the green New Registration tab.

U.S. Federal Contractor Registration: 9 Things No One Tells You

fcr Leave a comment

Most businesses know that completing your US federal contractor registration in the System for Award Management (SAM) is the first step toward competing for federal contracts. However, registration is only the beginning. Many lesser-known aspects of government contracting can influence your success. Here’s a look at a few insider tips that will help you get started with government contracting.

 

  1. Completing SAM Registration Doesn’t Bring Contracts to Your Door

Completing your US federal contractor registration makes you eligible to compete for contracts, but you’ll still need to actively market your business, monitor opportunities, and submit competitive proposals.

 

  1. Winning Your First Contract Takes Time

The federal marketplace is competitive, and it can take several months, or longer, to find good contract options, not to mention learning the ropes of the federal procurement process. Be patient and dedicate your time to learning all you can about Federal Acquisition Regulations (FARs), types of government contracts, submitting proposals, etc.

 

  1. Subcontracting Can Open Doors

So, you have to learn all you can about contracting, and it takes time to win contracts. This can seem overly daunting to many business owners, but there is a good middle ground to consider – subcontracting.

 

Working as a subcontractor for an established prime contractor is often one of the fastest ways to gain federal experience and past performance. While the prime contractor handles the bidding process as well as the communication with the federal agency, you will be building up your contracting resume, which will give you an edge when you start bidding on contracts on your own.

 

  1. Building Relationships Is Crucial

With subcontracting, you can build relationships with federal prime contractors, but we also strongly encourage you to attend workshops and events hosted by various federal agencies and organizations.

 

Many agencies host special events before a major procurement, and there are often conferences, as well as events created just for small business owners. These provide a great opportunity to learn about federal contracting as well as mix and mingle with procurement agents, which can give you an edge when bidding on contracts.

 

In addition to agency events hosted by federal agencies, many trade associations also host government contracting-focused conferences. APEX Accelerators also host procurement fairs and workshops for new contracts. These are government-funded organizations that provide free or low-cost guidance to help businesses prepare for and compete for federal, state, and local government contracts.

 

  1. State Government Contractor Jobs Can Be Lucrative

While the federal government spends billions of dollars on contracts every year, state governments also buy their goods and services from the private sector and this means that your state, county, and local governments may offer contracts within your industry. Be sure to sign up with your state’s procurement agency and search for opportunities there as these can be just as lucrative as federal contracts and there may be less competition. State procurement agencies also often host workshops and events, and we encourage you to take advantage of these opportunities, as well.

 

  1. Small Business Owners Often Have an Edge

If your business qualifies as a small business under the Small Business Administration’s (SBA) size standards, you may qualify for special SBA programs, such as the Service-Disabled Veteran-Owned Small Business  (SDVOSB) program, the Woman-Owned Small Business (WOSB) program, the 8(a) Business Development program, or perhaps you may qualify for HUBZone certification.

 

These are known as small business set asides because these businesses are eligible to bid on federal contracts set aside specifically for qualifying small businesses. Failing to sign up with the SBA can mean losing out on some lucrative set-aside contracts. These often have less competition and often are easier, in general, to win.

 

  1. Proposal Quality Can Be More Important Than Price

Many new contractors assume that the lowest bid automatically wins, but this isn’t always the case. Many federal contracts are awarded based on a best value evaluation, which allows the government to consider factors beyond price. Depending on the solicitation, an agency might evaluate your technical approach, relevant experience, past performance, staffing plan, or ability to complete the work on schedule.

 

This is why proposal quality matters so much. Even a highly qualified business can lose an opportunity if its proposal is confusing, incomplete, or fails to directly address the evaluation criteria. Read every solicitation carefully, follow all submission instructions, and clearly explain how your company will meet the agency’s specific needs. A strong proposal makes it easy for evaluators to understand why your business offers the best overall value—not simply the lowest price.

 

  1. Your Capability Statement Matters More Than You Think

Think of a capability statement as a resume for your business. This concise document gives contracting officers, small business specialists, and potential prime contractors a quick overview of your company’s capabilities, experience, and qualifications.

 

A strong capability statement typically highlights your core competencies, differentiators, relevant past performance, NAICS codes, UEI, CAGE Code, certifications, and contact information. Keep the information clear, current, and easy to scan. You should also consider tailoring your capability statement to the agency or opportunity you’re targeting rather than sending the same generic document to everyone.

 

  1. Start Your SAM Renewal Early

If you want to bid on federal contractor jobs, you must complete SAM renewal every 12 months. If your account becomes inactive, you no longer will be able to bid on federal government contractor jobs. Because it can take time for the Federal Service Desk to approve your renewal, we recommend renewing it about 6-8 weeks ahead of your expiration date.

 

In some cases, if a federal procurement agent sees that your SAM account will be inactive soon, they may be hesitant about awarding your company a contract. This is because all federal contractors must have active SAM accounts. If you become inactive during a contract, everything immediately grinds to a halt.

 

Get Started with SAM Registration!

While completing your US federal contractor registration does not guarantee you will win federal contracts, it is the required first step. At Federal Contractor Registry, we have completed SAM registrations for more than 10,000 small to large businesses. We can provide you with fast, 100% accurate SAM registration services as well as SAM renewal services. We also can help you attain your UEI number and help you sign up with the SBA, if applicable. To get started, head to our homepage and click on the green New Registration tab.

SAM Government Registration: 15 Frequently Asked Questions

fcr Leave a comment

While government contracting can be a great fit for many businesses, getting started can be challenging. If you are struggling to understand the ins and outs of contracting, the answers to our list of 25 frequently asked questions about contracting and SAM government registration can help.

 

  1. What Is SAM Government Registration & Why Do I Need It?

Every business owner that wants to bid on federal contracting jobs must register in the System for Award Management (SAM), which is the U.S. government’s central database for contracting and procurement. If you do not have an active SAM listing, you cannot bid on any federal contracts.

 

  1. How Long Does SAM Registration Take?

While the government charges no fee for SAM registration, this is a lengthy process that can take 10 or more hours to complete. Business owners need to research everything from their North American Industry Classification System (NAICS) codes to Federal Acquisition Regulations (FAR) in order to complete their registration.

 

Because SAM government registration can be complex and takes a huge amount of time, many companies simply hire a third-party registration service to complete their SAM registration. This can save time as well as ensure that your registration is completed accurately. Mistakes can delay your approval and prevent you from bidding on federal contracts. We offer fast, 100% accurate SAM registration and SAM renewal services for all types of businesses.

 

When it comes to SAM renewal, it is important to understand that you must renew your SAM account every 12 months. We recommend renewing it about six weeks in advance of your expiration date to ensure that your account remains active. In some cases, it can take several weeks for the Federal Service Desk to approve a renewal, so it’s smart to think about renewals well ahead of the expiration date.

 

  1. Who is Eligible for Government Contracting?

The federal government purchases everything from office supplies and software to construction services, engineering, healthcare, transportation, and consulting. As a result, businesses of nearly every size and industry may be eligible to compete for government contracts.

 

In general, eligible businesses include:

  • Sole proprietorships
  • Limited Liability Companies (LLCs)
  • Corporations (C Corps and S Corps)
  • Partnerships
  • Nonprofit organizations (for certain contracts and grants)
  • Manufacturers
  • Distributors and wholesalers
  • Professional service providers
  • Construction and skilled trades companies
  • Technology and cybersecurity firms
  • Healthcare providers
  • Educational and training organizations

 

  1. What Is a UEI Number?

The Unique Entity Identifier, or UEI number, is a unique 12-character alphanumeric code that identifies your business. In order to complete SAM registration, you must first apply for your UEI, and we can help you with this process if you use our service for SAM registration.

 

In the past, the government required business owners to provide their DUNS number, but this was phased out several years ago and replaced by the UEI, which is generated by the U.S. government.

 

  1. What Is a CAGE Code?

A Corporate and Government Entity (CAGE) Code is also a unique identifier for federal contractors. Unlike the UEI, which you must attain before SAM registration, the government provides you with a CAGE Code after your registration is approved. Both of these codes can be used by federal agency procurement specialists to look up your business in SAM.gov.

 

  1. What Are NAICS Codes?

The North American Industry Classification System (NAICS) contains codes for just about every type of business, and these codes describe the goods and services a company can provide. You will be asked to provide relevant NAICS codes when you register for SAM, and you must pick the best match for what you can provide to the federal government.

 

You can find these codes at Census.gov, but if you decide to use our services for SAM government registration, we can determine which codes are the best fit for your unique business.

 

  1. What is an MPIN?

The Marketing Partner Identification Number (MPIN) is a nine-character code created during SAM registration. Unlike UEIs, CAGE Codes, and NAICS codes, you should never share this code with anyone. It is essentially a secret code that you use to gain access to SAM and to authorize certain federal systems and transactions. If a procurement agent or prime contractor asks for your MPIN, do not provide this information.

 

  1. What is a Capability Statement?

This is a resume for government contractors and includes a wide variety of information. You will want to include your contact information and physical address, as well as your UEI, CAGE Code, NAICS codes, and any relevant certifications.

 

You also want to include sections such as Core Competencies (details about your goods and services), Past Performance (a highlight of projects that demonstrate your ability to perform work similar to that outlined in the federal contract),  and Differentiators (what sets your company apart from another qualified contractor).

 

  1. What Are Small Business Set Asides?

The federal government sets aside a portion of its contracts and awards them to small businesses. In order to bid on these contracts, you must qualify as a small business and sign up with the Small Business Administration (SBA).

 

The SBA manages several different programs for small business owners. While you can qualify as a general small business, there are also contracts set aside specifically for companies that qualify as a Veteran-Owned Small Business (VOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB ), or Woman-Owned Small Business (WOSB).

 

Additionally, you may qualify for the SBA’s 8(a) Business Development Program, which includes access to special federal contracting jobs as well as mentoring and other help. If your business is located in a Historically Underutilized Zone, or HUBZone, you also might be eligible for HUBZone certification.

 

At Federal Contractor Registry, our SAM registration services include determining if any set-asides fit your business and helping you sign up with the SBA to take advantage of these government contracting programs.

 

  1. Where Can I Find Government Contracting Jobs?

The primary place to find federal contract opportunities is SAM.gov, the federal government’s centralized source for locating contracting opportunities. You can search active opportunities without an account, although creating an account allows you to save searches and follow changes to opportunities.

 

When searching, avoid relying solely on broad keywords. You can narrow your search using criteria such as NAICS codes, PSC codes, federal organizations, and place of performance. SAM.gov also provides advanced search tools to help contractors locate opportunities that closely match their capabilities.

 

We also recommend that small business owners consider subcontracting. This can be an excellent way to get started in the federal marketplace as you will work under a prime contractor, and they will handle the bidding process and communication with the federal agency. You can find many subcontracting opportunities at SBA.gov, which runs a subcontracting network, known as SUBNet.

 

  1. How Do I Submit a Government Bid?

The process for submitting a government bid or proposal varies depending on the specific opportunity. Start by carefully reviewing the solicitation, including the scope of work, eligibility requirements, evaluation criteria, required documents, submission method, and deadline. The solicitation should provide specific instructions explaining how and where to submit your response.

 

Follow these instructions exactly. Depending on the opportunity, you may need to submit pricing, a technical proposal, past performance information, certifications, or other documentation. Missing information or failing to follow submission requirements can hurt your chances of winning the contract.

 

There are companies that you can pay to create a government bid, and it can be smart to let a pro handle this the first few times you bid on a federal contract. Many federal agencies, including the SBA, will host contracting workshops and events that can help you learn the ropes of the bidding process, and we recommend taking advantage of any help you can get, as it can be challenging to learn how to create a quality bid.

 

  1. What Is an RFP?

An RFP, or Request for Proposal, is a type of solicitation used to request proposals from potential contractors. Businesses respond by explaining how they will meet the government’s requirements and providing the information requested in the solicitation.

 

RFPs are often used for negotiated procurements where the government will evaluate factors such as technical approach, past performance, experience, and price. In fact, under the Federal Acquisition Regulation (FAR), a proposal is an offer submitted in response to an RFP.

 

  1. What Is an RFQ?

An RFQ, or Request for Quotation, is a request for businesses to provide pricing and other requested information for specific products or services. RFQs are commonly associated with simplified acquisition procedures and are often less complex than RFPs.

 

One important technical distinction is that a quotation is generally not an offer that the government can simply accept to form a binding contract. Instead, the government’s resulting order may constitute the offer, which the supplier accepts through performance or other specified means.

 

  1. What Is an RFI?

An RFI, or Request for Information, is used when a federal agency wants to gather information from businesses before moving forward with a potential procurement. The agency might use an RFI to learn more about available products, services, technologies, industry capabilities, or potential sources.

 

An RFI is generally part of the government’s market research process and is not a request for a bid or proposal. However, responding can help an agency better understand your company’s capabilities and may provide valuable insight into a potential future contracting opportunity.

 

  1. What is a Federal Acquisition Regulation?

The Federal Acquisition Regulation (FAR) is the primary rulebook for federal government contracting. It explains how federal agencies purchase products and services and outlines many of the rules that contractors must follow when competing for and performing government contracts.

 

The FAR is divided into 53 sections that address different aspects of federal contracting, and some federal agencies also have their own supplemental acquisition regulations. Fortunately, you don’t need to memorize all 53 parts of the FAR to become a government contractor. However, you should carefully review each solicitation and understand the FAR provisions and contract clauses that apply to your specific opportunity.

 

If you are unsure about a requirement, consider seeking guidance from an experienced government contracting professional. All contractors must comply with the FAR and any other relevant government requirements. The government often conducts audits to ensure compliance, so be sure to document every aspect of a government contract carefully.

 

Contact Us Today for SAM Registration!

If you have read through this list and are ready to try your hand at federal contracting, we can help. We can save you the time and hassle of SAM government registration as well as procuring your UEI and helping you sign up with SBA, if applicable. To get started, click on the green New Registration tab on our homepage and fill out our quick contact form.

Government Contractor Jobs: 7 Industries in High Demand

fcr Leave a comment

While defense and aerospace contracts often receive the most attention, government contractor jobs can be found across many industries. From construction and healthcare to information technology and disaster response, federal agencies depend on contractors to provide a wide variety of products and services. Let’s explore some of the industries that are consistently in demand.

 

  1. Information Technology & Cybersecurity

All federal agencies will need some level of IT support, and if you can provide services such as network administration, cloud migration, cybersecurity monitoring, software development, or help desk support, you may find many government contracting opportunities are available.  Additionally, the government also purchases hardware, such as monitors, laptops, and desktops, from the private sector.

 

  1. Construction & Infrastructure

While contractors with large-scale construction experience are needed, the government also will create contracts to hire general contractors, electricians, plumbers, site preparation crews, and more. These government contracting jobs range from building and repairing roads to providing repairs at federal facilities to providing utility upgrades.

 

  1. Disaster Recovery & Emergency Response

Natural disasters create an immediate need for goods and services, and federal agencies such as the Federal Emergency Management Agency (FEMA) often issue contracts for disaster relief jobs both before and after disasters occur. FEMA and other agencies might need:

  • Debris removal
  • Temporary housing
  • Logistics support
  • Environmental cleanup
  • Emergency staffing
  • Emergency food/water supplies
  • Security services

 

  1. Healthcare & Medical

Healthcare is one of the largest sectors supported by government contracting. Federal agencies require a wide range of medical professionals, support personnel, and suppliers to help provide care to service members, veterans, federal employees, and other populations. As healthcare needs continue to grow, government contractors often play an important role in supplementing government resources and staffing.

 

Federal agencies frequently contract for:

  • Nurses & physicians
  • Mental health professionals
  • Medical equipment suppliers
  • Administrative healthcare support

 

Opportunities exist with agencies such as the Department of Veterans Affairs and military healthcare systems.

 

  1. Engineering Services

Engineering expertise is essential for many federal projects, from transportation infrastructure and military facilities to energy systems and environmental initiatives. Government agencies frequently rely on contractors to provide specialized knowledge, technical support, and project oversight. As a result, engineering remains one of the most consistently sought-after fields in government contracting.

 

Government agencies regularly seek:

  • Civil engineers
  • Mechanical engineers
  • Electrical engineers
  • Environmental engineers
  • Project managers

 

Engineering support is needed for infrastructure, military, aerospace, and energy projects.

 

  1. Logistics & Transportation

The federal government depends on complex logistics networks to move personnel, equipment, supplies, and materials where they are needed. Contractors help ensure that operations run smoothly, whether supporting military missions, disaster response efforts, or everyday agency functions.

 

Businesses with transportation and supply chain expertise may find numerous government contracts within this sector. These services are critical for both civilian and defense agencies.

 

Contractors help move people, supplies, and equipment through:

  • Freight transportation
  • Warehousing
  • Fleet management
  • Supply chain coordination
  • Distribution services

 

  1. Professional & Administrative Services

Not all government contractor jobs involve highly technical or specialized work. Federal agencies frequently outsource a variety of professional and administrative functions to help manage programs, improve efficiency, and support daily operations.

 

This broad category creates opportunities for businesses offering management, financial, human resources, and consulting services. This category represents a large portion of federal contractor opportunities.

 

Many contracts involve:

  • Program management
  • Administrative support
  • Human resources
  • Financial management
  • Consulting services

 

As you can see, a wide range of goods and services are needed, and the lists above are just the tip of the iceberg. Federal agencies also often need services such as:

  • Janitorial and facilities maintenance
  • Telecommunications
  • Education and training
  • Scientific research
  • Staffing and workforce solutions
  • Food service & catering
  • Office supplies & furnishings

 

The government also needs a plethora of repair services, including HVAC repairs and maintenance, elevator maintenance, roofing repairs, etc. Again, these are just a few of the contracting opportunities available.

 

Are You a Good Fit for Federal Contracting Jobs?

If you can provide any of the goods or services listed above, you are likely a good fit for many government contracts. However, even if you don’t fall into the aforementioned categories, we encourage you to head to SAM.gov to see if your business offerings are needed.

 

To search SAM.gov, we recommend using your North American Industry Classification System (NAICS) codes, which describe the specific goods or services your company provides. If you are not sure which codes to use, the NAICS guide is available at Census.gov.

 

How To Get Started with Federal Contracting

No matter what type of business you own or which federal agencies you wish to work for, completing your registration in the System for Award Management (SAM) is the first step you need to take. SAM is the central database that includes information about all federal contractors, and you are required to have an active SAM account in order to bid on any federal contracts.

 

At Federal Contractor Registry, we provide fast and accurate SAM registration services for all types and sizes of businesses. Our team will quickly complete your registration so that you are approved by the government as quickly as possible. While you can complete your registration on your own, this is a highly complicated process, and it’s not uncommon for new contractors to make crucial mistakes.

 

Our team can complete your SAM registration (or SAM renewal) as well as help you with other important tasks, such as obtaining your Unique Entity Identifier, or UEI number, and helping you complete the SAM notarized letter requirement. All new contractors must send the Federal Service Desk a notarized letter listing their Entity Administrator, which is the person at your company authorized to make changes to your SAM account.

 

Additionally, if your business qualifies as a small business, we can help you sign up with the Small Business Administration (SBA). The government sets aside a portion of its contracts just for small businesses, but you must register with SBA in order to take advantage of these programs, which are known as small business set asides. We can determine which set-aside best suits your company and help you complete the registration process.

 

Government contractor jobs can be highly lucrative and serve as a great way to grow your business. If you can provide any of the goods and services listed above, you are likely to be a good fit for contracting.  If you are ready to get started and would like us to complete SAM registration, head to our homepage and click on the green New Registration tab.

Hurricane Relief Jobs: Why Early Preparation Is Critical

fcr Leave a comment

According to the National Oceanic and Atmospheric Administration (NOAA), peak hurricane season in the United States typically occurs in August and September. If you have goods or services that can be helpful for disaster relief, bidding on federal hurricane relief jobs can be a great option to consider, but you need to be ready to go long before these storms begin forming.

 

While many contractors assume that disaster work begins after a hurricane, many federal and state agencies establish pre-positioned and standby contracts before hurricane season begins to ensure that resources are available immediately when a disaster occurs. Whether you are providing services or goods before or after a hurricane, here’s what you need to do in order to be ready to bid on disaster relief jobs.

 

How To Prepare for Hurricane Relief Jobs

At the federal level, many jobs are available through the Federal Emergency Management Agency (FEMA), and to become a FEMA contractor or a contractor for any federal agency, you will need to take the following steps.

 

  1. Complete Your SAM Registration

The System for Award Management is a database that includes information about all federal government contractors, and you must have an active registration in SAM to bid on any federal contracting jobs.

 

At Federal Contractor Registry, we can complete this step for you. While the government charges no fees for SAM registration, the process is complicated and time-consuming, and many business owners simply hire a third party to handle this step. Our team can quickly and accurately complete your SAM registration or SAM renewal to ensure that you are ready to bid on federal contractor jobs whenever an opportunity arises.

 

  1. Learn About Federal Regulations

When you read over the contract, it will include any relevant Federal Acquisition Regulations (FAR). These are the rules that govern federal contracting, and they often include rules about ethics, recordkeeping, subcontracting, and contract performance, etc.

 

When it comes to FEMA contractor jobs, you may be required to follow specific labor and wage requirements, such as adhering to pay requirements, overtime rules, and worker safety regulations. You likely will need to adhere to standards set by the Occupational Safety and Health Administration (OSHA) as well as follow environmental compliance regulations.

 

  1. Be Ready to Showcase Your Past Experience

To win federal contractor jobs, procurement agents typically study your past performance to determine if you can truly fulfill the requirements of the contract. For instance, if you provide water damage restoration services, you might include any large-loss commercial flood cleanup and water extraction projects you have handled. A debris removal company might highlight any large-scale storm debris removal or land-clearing projects.

 

  1. Think About Insurance Coverage

In order to work for FEMA (and many other agencies), the government will expect you to have adequate insurance coverage. The amount you need varies based upon what you are providing for the government. For instance, a general contractor might need to carry at least $1 million in liability coverage, as well as workers’ comp insurance, etc. Be sure to study the contract carefully, as it likely contains information about what will be required.

 

  1. Ensure Licenses & Certifications Are Current

Before pursuing hurricane relief jobs or any type of disaster cleanup jobs, businesses should verify that all required licenses, certifications, and registrations are current and in good standing. During a disaster response, agencies and prime contractors often need to move quickly, and an expired contractor’s license, certification, or permit could delay or even prevent a company from being considered for a project.

 

Depending on the type of work performed, this may include contractor licenses, professional certifications, commercial driver’s licenses, environmental certifications, safety training credentials, or specialized equipment permits. Companies should also confirm that any required state or local licenses remain valid in the areas where they plan to operate.

 

  1. Create or Update Your Capability Statement

A capability statement is a concise document that highlights your company’s qualifications, services, experience, and key business information. Government agencies and prime contractors often use capability statements to quickly evaluate whether a business may be a good fit for a project.

 

Before hurricane season begins, review your capability statement to ensure it reflects your current services, equipment, certifications, licenses, and relevant project experience. If your company has completed projects involving construction, debris removal, logistics, restoration, transportation, or emergency response, be sure to include those examples. A well-prepared capability statement can help procurement officials and prime contractors understand your qualifications at a glance.

 

  1. Develop An Emergency Response Plan

Disaster recovery projects often require government contractors to mobilize quickly. Developing an emergency response plan before hurricane season can help your business respond more efficiently when opportunities arise.

 

Your plan may address questions such as:

  • How quickly can personnel be deployed?
  • What equipment is available and where is it located?
  • Who will manage communications and project coordination?
  • How will supplies and resources be transported?
  • What backup plans exist if local infrastructure is damaged?

Having a documented plan can help demonstrate that your company is prepared to support disaster recovery efforts and can respond when time is critical.

 

  1. Establish Relationships with Prime Contractors & Procurement Agents

Many hurricane relief projects are awarded to large prime contractors that then hire subcontractors to assist with the work. Building relationships before hurricane season can help your company become aware of opportunities and position itself as a potential teaming partner.

 

Consider attending industry events, government contracting conferences, vendor outreach sessions, and procurement workshops. Networking with procurement officials and prime contractors can help you better understand upcoming opportunities, contracting requirements, and the types of services that may be needed during disaster response and recovery efforts. These relationships can be especially valuable when agencies and contractors are working under tight timelines following a major storm.

 

What About the Disaster Response Registry?

The Disaster Response Registry is a database within the System for Award Management that allows businesses to identify themselves as able to support disaster response and recovery efforts.

 

Companies that are registered in SAM can opt into the registry and provide information about the services they offer, such as debris removal, construction, transportation, restoration, logistics, or emergency support. We can ensure that your company is signed up with this agency as we complete your SAM registration.

 

When disasters such as hurricanes, floods, or wildfires occur, government agencies and contracting officials may use the registry to identify potential contractors that can help meet recovery needs. While inclusion in the registry does not guarantee contract awards, it can help increase a company’s visibility when disaster-related opportunities arise.

 

Get Started with Federal Contracting

Whether you live in an area prone to hurricanes and wish to bid on hurricane relief jobs or live in a different region, disaster relief jobs are available throughout the United States and its territories. Your first step is completing SAM registration, and we are ready to help at any time. To get started, just click on the green New Registration tab on our homepage and fill out our quick contact form.

Military Contracting Jobs: 7 Facts You Need To Know

fcr Leave a comment

The Department of Defense (DoD) is the largest buyer in the federal marketplace, spending as much of 70% of all contracting dollars. While you might think that military contracting jobs are just for massive corporations that build planes and weapons systems, there are plenty of opportunities for other industries to provide goods and services for this agency. If you are considering bidding on DoD contracts, here are some facts you need to know.

 

  1. Security Clearance is Not Always Required

It might surprise you to learn that not all contracts with the DoD require a security clearance. Many contracting opportunities, especially those involving routine services, commercial products, or administrative support, are often unclassified and open to contractors without cleared status.

 

However, when a contract involves access to sensitive or classified information or perhaps involves providing services at a highly secure facility, security clearance does become a critical requirement for military contractors.

 

In these cases, your company may need a Facility Clearance (FCL) and Personal Clearance (PCLs). An FCL authorizes a business entity (not an individual) to access, store, and safeguard classified information at its location. A PCL provides clearance for individuals, allowing them to access classified information up to a specific level.

 

Typically, we recommend that new military contractors begin with unclassified contracts initially, because obtaining an FCL or a PCL is a lengthy and difficult process, requiring extensive background investigations, and you must be sponsored by a government agency or a cleared prime contractor to gain these clearances.

 

  1. Compliance Is Non-Negotiable

Contractors, in general, must follow rules known as Federal Acquisition Regulations (FARs). These are rules governing how the federal government buys its goods and services, such as how contracts are awarded, what clauses must be included in contracts, and rules about compliance.

 

With military contracting jobs, you also often are subject to additional regulations known as Defense Federal Acquisition Regulation Supplements, or DFARS. These include Dod-specific regulations and often come into play in situations where cybersecurity and data handling are required. As a contractor, you must comply with all applicable FARs and DFARS, or you will risk contract termination and possible exclusion from the entire federal marketplace.

 

  1. Audits Are Increasingly Common

All federal agencies expect their contractors to be in compliance with FARs as well as to document every aspect of a contract, including keeping detailed cost records and creating timekeeping systems. As a contractor, you need to create a system within your company to ensure that if you are audited, you can show compliance, costs, and anything else related to a government contract.

 

If you are audited, you may only have 30 days to prepare all of your documentation, which is why it is crucial that you are constantly maintaining records. It’s important to note that audits have become more frequent in the last few years, especially for certain types of businesses, such as those participating in the 8(a) Business Development program run by the Small Business Administration.

 

  1. Cybersecurity Requirements Are Increasing

While restrictions regarding classified information are obviously subject to tight security, if you end up handling any Controlled Unclassified Information (CUI), you likely will be held to strict security standards. CUI is sensitive government information that, while not classified, still needs safeguarding.

 

Basically, anything that could pose security, privacy, or operational risks is considered CUI. If you are handling any CUI, you likely will be required to follow NIST SP 800-171 regulations. This is a set of cybersecurity standards developed by the National Institute of Standards and Technology (NIST), as well as earning your Cybersecurity Maturity Model Certification (CMMC).

 

  1. Payments Can Be Slow

In the private sector, payments typically are handled fairly quickly, but government contracts include structured payment terms. Often, this is just 30 days, but it’s important to be aware that delays can occur. Compliance reviews, invoice errors, government shutdowns, and other factors can delay your payment. While the government always pays its bills, it’s important to be aware of potential delays and plan accordingly.

 

  1. Teaming Agreements Can Be A Great Entry Point

Getting started with government contracting jobs can be tricky. You have to learn about the types of government contracts, the bidding process, FARs, DFARS, and much more. For many contractors, teaming agreements can serve as an easier, faster way into the federal marketplace.

 

Teaming agreements are when two or more companies work together to fulfill the requirements of a single government contract. Often, this occurs when a prime contractor uses a subcontractor to handle part of a contract, but two entities can combine to form what is known as a Joint Venture (JV) and bid on contracts as a single entity. A JV can be a complicated process to start, but it can open the doors to larger contracts that a single company cannot fulfill on its own.

 

  1. SAM Registration Is Required

All federal contractors, whether they are bidding on FEMA disaster jobs, DoD contracts, or any other type of government contracts, must have an active registration in the System for Award Management, which is the U.S. government’s central database for contracting.

 

While the government charges no fee for SAM registration (or SAM renewal), the process can be extremely complicated and can take 10-12 hours to complete, and many business owners attempt the process, become frustrated, and give up on the idea of government contracting.

 

A better option is to simply hire a third-party SAM registration service, such as Federal Contractor Registry. We do charge a fee, but we are SAM experts and can complete your registration quickly and 100% accurately, so that you are eligible to bid on contracts as quickly as possible.

 

In addition to completing your SAM registration, we will help you attain your Unique Entity Identifier, or UEI number, as well as help you fulfil the SAM notarized letter requirement, both of which are fairly new requirements for federal contractors.

 

If you own a small business, you may be eligible for special Small Business Administration programs known as set-asides. The government sets aside a portion of all federal contracting jobs for small business owners, and programs including options for a Woman-Owned Small Business (WOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), and several other designations. Our team can determine which small business set aside best suits your business and help you sign up for that program.

 

Whether you hope to bid on military contracting jobs or other federal opportunities, SAM registration is the first step you have to take, and we can help. To get the process started, simply go to our homepage, click on the New Registration tab, and fill out our contact form. A member of our team will be in touch as quickly as possible to gather information and get started on the registration process.

Federal Contractor Jobs: Your Guide to Teaming Agreements

fcr Leave a comment

The government spends billions of dollars every year buying goods and services from the private sector, and these federal contractor jobs can be a great way to boost your profitability. However, if you are exploring opportunities and can’t seem to find contracts that will be easy for you to fulfill, a teaming agreement may be the solution. This is when two or more companies work together to fulfil the requirements of a federal contract.

 

In the world of federal contracting, there are two types of teaming agreements: a Prime-Subcontractor team or a Joint Venture. Here is a quick look at each option.

 

Prime-Subcontractor Teaming Agreements

We often recommend these types of teaming agreements for new contractors. With this option, a prime contractor holds the actual contract with the government, but they use subcontractors to fulfill certain portions of the contract. Typically, these subcontractors are small business owners, and often, Prime Contractors are required to subcontract with a certified small business to win the contract.

 

The prime contractor is responsible for all of the communication with the federal agency, as well as performance, compliance, and deliverables. The subcontractor also is paid by the prime contractor and not by the federal government.

 

While the subcontractor does not interact with the federal agency, many subcontractors are required to be certified by the Small Business Administration, and often must be part of an SBA small business set aside program, such as the Service-Disabled Veteran Owned Small Business (SDVOSB) program, the 8(a) Business Development Program, the Woman-Owned Small Business (WOSB) program, or perhaps have HUBZone certification.

 

Joint Ventures

As you peruse the various federal contracting opportunities available, you may find that you cannot fulfill certain contracts entirely on your own, and if you have a strong relationship with a vendor that can fulfill the remainder of the contract, you could consider creating a Joint Venture.

 

This occurs when two or more companies form a partnership as a separate legal entity, and the Joint Venture (JV) actually becomes the prime contractor. The partners in the JV share ownership, profits and losses, and control of the venture. This can be a great option for two certified small businesses as it can provide them with the means to bid on larger, more lucrative government contracts.

 

While forming a JV can make it easier for you to win larger or more complex contracts, it can be complicated to set up, and it must be approved by the SBA. Additionally, if you and your teaming partners disagree down the line, a JV also can be difficult to dissolve.

 

There is also more risk with a JV because you will be the prime contractor and must handle the bidding process as well as all of the requirements of the contract, as well as meeting all applicable Federal Acquisition Regulations (FARs). Although even with a Prime-Subcontractor option, many subcontractors also must align with any applicable FARs.

 

Pros of Teaming Agreements

When considering teaming agreements, the most obvious pro is that you have the ability to fill gaps in goods or services you can provide, as well as gaps in technical expertise, staffing, and certifications. This makes you much more competitive for many government contracting jobs. However, that’s just one benefit. There are several others, including:

 

  1. Build A Stronger Past Performance Profile

When procurement agents study bids from potential contractors, they always look at their past performances. Ideally, they like to see previous federal or government contracts that you fulfilled, but if you are struggling to win contracts, opting for a teaming contractor, particularly as a subcontractor, can help you build a solid federal resume. If you are considering a JV, it also can be smart to choose a partner with some federal contracting experience to make your JV more competitive.

 

  1. Ease Your Way Into Federal Contracting

As we stated above, this can be a fantastic and far easier way to establish yourself as a federal contractor. While forming a JV can be tricky, working as a subcontractor allows you to get started with contracting and learn the ropes. Bidding on contracts is difficult, so it can be wise to let a prime contractor handle the process during your first few contracts.

 

  1. Higher Potential Profit

When you team up with other contractors, you often can bid on larger federal contractor jobs, which puts you in line for higher profits. Many small business owners start out bidding on lower-value contracts set aside for specific types of certified small businesses (WOSB, SDVOSB, etc.), and these absolutely can be very profitable.

However, when you team with another contractor, this can open the doors to larger, even more profitable contract options.

 

Cons of Teaming Agreements

In some cases, teaming agreements might not be considered a fully binding contract, so it is crucial that you study the agreement carefully and have it reviewed by an attorney who specializes in these types of contracts. For instance, the agreement might not include a finalized pricing structure, or the scope of work may be too vague.

 

Additionally, if you are a subcontractor, you are completely reliant on the prime contractor for your payment as well as your relationship with a federal agency. The federal government does not pay its bills as quickly as they usually are paid in the private sector, which means your prime contractor also might have to delay payments to you.

 

Compliance risks are another issue that can arise with teaming agreements. In many cases, a prime contractor and all subcontractors might meet certain FAR requirements. If the subcontractor or prime contractor fails to comply, this could lead to penalties or even contract termination.

 

The best advice is to create a solid, legally-binding teaming agreement with a partner that you trust. This can ensure that a contract is fulfilled precisely according to its terms, and this success can help you win future federal contractor jobs.

 

Do You Need SAM Registration?

If you are a small business owner intent on serving only as a subcontractor, registering with the System for Award Management (SAM) is not always required. However, prime contractors typically prefer teaming with companies with an active SAM registration because it ensures that the federal procurement agent can find up-to-date information about the subcontractors, and taking this step signifies your professionalism and commitment to compliance and readiness to participate in the federal marketplace.

 

Additionally, if a contract requires subcontractors that are part of an SBA set-aside program, you will be required to be registered in SAM for certification. SAM is the central database for all federal contractors as well as federal grant recipients. Whether you wish to subcontract as an SBA-certified company or wish to bid on grants that require SBA certification, SAM registration is required.

 

The government does not charge a fee for SAM registration or SAM renewal, but, as with most things connected to government contracting, the process can be confusing and extremely time-consuming. Many business owners prefer to hire a third-party registration service to complete this process.

 

At Federal Contractor Registry, we can complete your SAM registration quickly and 100% accurately. We also will help you attain your UEI number (Unique Entity Identifier), which is required for SAM registration. If you are a small business owner, we also can help you sign up with the SBA and determine which set-asides best fit your business.

 

Whether you decide to work solo or opt for teaming agreements, federal contractor jobs can serve as a great way to grow your business. If you are ready to get started and would like our help with SAM registration, simply click on the green New Registration tab on our homepage and fill out our quick contact form.

SAM.Gov Registration: 7 Facts For New Contractors

fcr Leave a comment

While government contracting can be lucrative, it’s not necessarily an easy process, and even the first step – SAM.gov registration – can be complicated and confusing. At Federal Contractor Registry, we can help you complete this process, as well as provide you with some facts to help you better understand the world of federal contracting.

 

  1. SAM.Gov Registration is Required

No company or entity can sell goods or services to the federal government without completing registration in the System for Award Management (SAM). This is the central database for all contractors, and you must maintain an active listing to bid on contracts.

 

The government does not charge a fee for SAM registration, but the process is extremely complicated and time-consuming. Many business owners prefer to hire a third-party registration service because it saves time, but also ensures that the registration is completed accurately and optimized for success.

 

At Federal Contractor Registry, we understand that a SAM profile is more than just a simple registration; it’s truly a searchable resume. Contracting officers and prime contractors use SAM.gov to find vendors, and a weak or incomplete profile can equate to missed opportunities.

 

For instance, we can provide you with a strategic capabilities narrative that includes industry-specific keywords that prime contractors and procurement agents use to search for vendors. We will select the best NAICS codes for your profile. Typically, this entails choosing one primary NAICS code tied to your main revenue stream and perhaps two relevant secondary codes.

 

Additionally, our team has a full understanding of Federal Acquisition Regulations (FAR), which can be complicated for business owners to navigate, helping to ensure that your registration is accurate, compliant, and positioned for success from the start.

 

  1. Certifications Can Open Doors

The Small Business Administration (SBA) offers several programs for small business owners who wish to participate in the federal marketplace. The government actually sets aside certain small contracts specifically for small businesses, and these set-aside contracts can be easier to win than larger contracts, as there tends to be much less competition.

 

These programs include certifications as a Woman-Owned Small Business (WOSB), Veteran-Owned Small Business (VOSB), and Service-Disabled Veteran-Owned Small Business (SDVOSB). You also can apply for HUBZone certification or the 8(a) Business Development Program.

 

However, while these programs can be highly beneficial, you do need to make sure that you highlight these certifications in your SAM profile. Federal procurement agents and prime contractors often search in SAM specifically for WOSBs, VOSBs, SDVOSBs, or businesses in HUBZones and the 8a certification program.

 

The team at Federal Contractor Registry can help you determine which small business set asides are the best fit for your company, help you sign up with the SBA, and ensure that these certifications appear on your profile.

 

  1. Subcontractors Must Comply With Federal Law

Subcontracting can be a great way to get started in government contracting. Subcontractors worked under a prime contractor, and this contractor handles virtually all of the back and forth with the federal agency. With subcontracting, you are building a government resume and learning the ropes of contracting without having to deal with the federal bidding process.

 

However, it is important to understand that subcontractors often are held to the same standards as prime contractors. You must comply with all Federal Acquisition Regulations (FAR) outlined in the contract. This means you need to read the contract carefully and be aware of any flow-down clauses.

 

These are clauses that apply both to the prime contractor and subcontractors. Sometimes these are mandatory flow-downs, which are required by federal law, but prime contractors also might add discretionary flow-downs to manage risk.

 

Whether mandatory or discretionary, once you sign a contract, you are legally bound to follow these clauses. You must read all of these clauses carefully and ensure that you are following the rules to the letter. Failure to do so can result in suspension from the contract and impact your ability to work as a subcontractor or prime contractor in the future.

 

  1. You Need to Create an Internal Compliance Program

A federal agency can audit you at any time, which is why it’s important to document every aspect of a contract as well as create an internal system to ensure that you are following all federal and contractual regulations. This program typically includes:

  • Written Policies & Procedures
  • Employee Training
  • Internal Audits & Performance Checks
  • Reporting Procedures

 

Not only do you need to have this program in place, but it also needs to be reviewed and updated frequently. If an audit occurs, and you don’t have a system in place, you likely will be scrambling to provide documentation for the federal agency, and this can cause suspensions or even contract terminations.

 

  1. It’s Smart to Keep Up With Contracting News

During the last few years, federal contracting has undergone some drastic changes, and it is crucial that all contractors, including subcontractors, regularly monitor the latest news in contracting.

 

For instance, on March 26, 2026, President Trump signed an executive order that prohibits “racially discriminatory diversity, equity (DEI), and inclusion practices by contractors and subcontractors.” This means if your company has a DEI policy in place and you are a contractor or subcontractor in the middle of a contract, the federal agency has the right to cancel, terminate, or suspend the contract if they determine that your policy is “racially discriminatory.”

 

This means contractors and subcontractors need to review their internal DEI policies and ensure they align with federal anti-discrimination laws. It also means contractors need to be prepared for any audits or challenges that may arise. Keep in mind, this does not ban diversity efforts; it simply means you cannot have hiring practices in place that favor a specific race, such as having hiring quotas in place.

 

  1. You Need To Actively Track Contract Opportunities

In the private sector, it’s not uncommon for a business to contact another business for goods and services. In the federal marketplace, agencies must create formal solicitations and post them publicly, which means opportunities don’t come directly to you – you have to go find them.

 

Contractors should regularly monitor SAM.gov and other procurement platforms for new opportunities, sources sought notices, and requests for proposals (RFPs). Staying consistent with this process ensures you don’t miss relevant contracts and gives you more time to prepare competitive, compliant proposals.

 

  1. Renew Your SAM Account Annually

Your SAM listing will expire every 12 months, and if you do not renew, you cannot bid on federal contracts. Many subcontractors also are required to keep active SAM accounts. We recommend renewing your listing at least 4-6 weeks ahead of the expiration date because it can take several weeks for the Federal Service Desk to approve your renewal. If you don’t want to deal with the hassles associated with this process, we do offer SAM renewal services.

 

Get Started With SAM.gov Registration!

Government contracting has its share of challenges, but it can be an excellent way to expand your business and boost profitability. If you would like us to complete your SAM.gov registration, simply head to our homepage and click on the green New Registration tab.

Federal Contracting & WOSB Certification: What To Know

fcr Leave a comment

If your business is majority-owned and operated by women, you may qualify for the Small Business Administration’s Woman-Owned Small Business (WOSB) program. Signing up for this program has many benefits, not the least of which is the ability to bid on special federal contracting opportunities.

 

Is Your Business A WOSB?

The federal government sets aside some federal contracting jobs specifically for qualifying small businesses, and these are known as small business set aside programs. The Small Business Administration (SBA) manages these programs, and there are several options, including:

  • Woman-Owned Small Business (WOSB)
  • Veteran-Owned Small Business (VOSB)
  • Service-Disabled Veteran-Owned Small Business (SDVOSB)
  • HUBZone Certification
  • 8(a) Business Development Program

 

In order to qualify as a WOSB, you must meet the following criteria:

  • The business must qualify as small according to SBA size standards.
  • The business must be 51% owned and controlled by women who are U.S. citizens.
  • Day-to-day operations must be managed by women, and women also must be responsible for making long-term decisions.

 

One important caveat of the WOSB program is that only certain types of woman-owned businesses are eligible. The government maintains a list of codes, the North American Industry Classification System (NAICS), and these codes describe the specific goods and services that businesses can provide. There are more than 730 industries listed within these NAICS codes, but only about 625 are eligible for WOSB contracts.

 

In fact, some of the NAICS codes are reserved specifically for Economically Disadvantaged Woman-Owned Businesses, or EDWOSBs. For instance, if you own a poultry processing plant (NAICS code 311615) and wish to bid on a federal contract for poultry processing, you must be EDWOSB certified to qualify, as those contracts are set aside specifically for EDWOSBs. To qualify for EDWOSB certification, you must meet all WOSB requirements, and you also must meet certain net worth, personal assets, and income standards.

 

Of course, poultry processing is just one example of NAICS codes that are part of the WOSB and EDWOSB programs. Among the more than 600 industries, you’ll find everything from sign manufacturing to taxi services to engineering services and much more.

 

We recommend going to SAM.gov and searching through the contract opportunities to see if your goods and services are a match for government contracting. You can search using your NAICS codes, and this will bring up any past or current federal contracts. This will give you an idea as to whether or not the federal marketplace offers contracts for the products and services you can provide to federal agencies.

 

What About WBE Certification?

You may also have heard the term Woman Business Enterprise, or WBE, and WBE certification and WOSB certification often are confused, but they are not the same.  WOSB is a federal government certification designed to help women who wish to bid on federal government contracting jobs.

 

WBE is not a federal program, but it is a nationally recognized certification, administered primarily by the Women’s Business Enterprise National Council (WBENC). While WBE certification will not make you eligible for federal contracting, it can be advantageous to apply for this certification.

 

For instance, many corporations have supplier diversity goals and will actively seek out certified WBEs to meet those targets. Certification can ensure that your business is on an approved vendor list. There are also many networking and business development opportunities for WBE-certified businesses. It can be smart to consider both WBE certification and WOSB certification.

 

How To Get Started With Federal Contracting

Government contracting jobs can be very lucrative, and as a WOSB, you will have the advantage of bidding on contracts set aside solely for woman-owned businesses, which can reduce competition and make it easier to win contracts. Of course, you can bid on other applicable contracts, as well, provided you can meet the requirements of the contract.

 

To bid on any federal contracts, you will need to complete your registration in the System for Award Management (SAM). This is the central database for all federal contractors, and you must maintain an active SAM listing to bid on contracts. If you wish to bid on WOSB set-aside contracts, you will need to keep your WOSB certification and your SAM registration active and current.

 

At Federal Contractor Registry, we can help you sign up with the SBA as well as provide you with fast, 100% accurate SAM registration services. SAM registration is an arduous process that can take 10 or more hours to complete, especially if you are unfamiliar with aspects such as Federal Acquisition Regulations. Our team has years of experience helping companies from a wide range of industries, including many small businesses.

 

Additionally, as part of our fees, we will help you sign up with the SBA and determine which set-asides best fit your business, whether this be WOSB, VOSB, 8a certification, or something else. We also will link your SBA account to your SAM account to ensure that federal procurement agents see your small business designations when they review your company data.

 

Once your SAM registration is approved and you have been approved for your set-asides, you are free to bid on federal contracts. For small businesses, we also recommend checking out SBA’s SUBNet database, the central subcontracting database. Subcontracting under an experienced prime contractor is a great way to get started in contracting.

 

Additionally, we encourage you to look for local, county, and state government contracts. These are often set aside for small businesses, and these can be just as lucrative as federal contracts and sometimes easier to win. State procurement agencies also often host networking events or workshops to help government contractors enter the marketplace.

 

If you are interested in federal contracting, the team at Federal Contractor Registry is always here to help. We can complete your SAM registration as well as help you get set up as a WOSB or any type of certified small business. To get started, just click on the green New Registration tab on our homepage and fill out our quick contact form.