Blog

SAM Renewal: What To Know Before You Get Started

fcr Leave a comment

If you have a registration in the System for Award Management (SAM) and you are steadily approaching its expiration date, it’s time to think about SAM renewal. Here are some facts you need to know before you get started with this process.

  1. SAM Registration Expires Every Year

Your SAM account is active for 365 days from the time of your initial registration. Many people mistakenly assume that this account never expires or that renewal is automatic. SAM.gov will send out email reminders ahead of your expiration date, but you would be surprised how many times these messages are skipped over or end up in your spam folder. It is smart to set a calendar alert to remind you that your registration is expiring.

 

  1. Start Your SAM Renewal Early

Your SAM registration expires every year, and if you let it expire without handling your renewal, you will no longer be eligible to bid on any government contracts. Likewise, if you are in the middle of a contract and the registration expires, this could lead to payment delays.

 

We recommend beginning the renewal process a month or more ahead of the expiration date. There are two reasons for this. One, you have no idea how long it will take for the government to review your renewal and approve it.

 

Sometimes, this process is completed within a few business days, but if the agency is swamped with registrations and renewals, this can cause a delay, which could lead to your registration expiring and prohibit you from bidding on any federal contractor jobs.

 

Additionally, if there is a backlog of renewal and registration applications, and you are delayed, or you are bidding on contracts and the contracting officials see that your registration is expiring soon, they may put your company at the bottom of the pile. A swiftly approaching expiration is a red flag to procurement agents because they cannot do business with any entity that does not have an active SAM registration. Renewing early ensures that your listing stays active.

 

  1. Look Over Your Contact Information Carefully

At Federal Contractor Registry, our team handles hundreds of SAM registrations and SAM renewals every year. Some of the most common mistakes we encounter with renewals are a lack of current or correct contact information.

 

An incorrect digit in a phone number or a missing letter in an email address are common errors, and they can prevent you from winning a contract simply because the contracting officers cannot contact you. It is crucial that you look over this information carefully and update it if anything has changed.

 

  1. Don’t Rush Through The Renewal

Many people think SAM renewal is just checking a few boxes or filling out a few questions, but it can be almost as involved a process as your initial SAM registration. As you gained experience in the federal marketplace during your first year as a contractor, you may need to update your profile accordingly.

 

For instance, perhaps you bypassed certain certifications on your initial registration. Many small business owners often forget to consider that they may qualify for small business set aside programs, such as WOSB (Woman-Owned Small Business) certification, VOSB (Veteran-Owned Small Business) certification, or HUBZone certification.

 

The federal government sets aside certain government contracting jobs just for small business owners, but you do need to sign up with the Small Business Administration and apply for these programs. You then need to make sure that these certifications are listed in your SAM profile.

 

Additionally, perhaps your business has added some capabilities or certifications. These should be listed in your SAM profile. You may even need to update or add new North American Industry Classification System (NAICS) codes to your profile.

 

Too often, business owners don’t optimize their SAM profile as much as they should. Federal procurement agents and prime contractors study these listings carefully, so you should include as much information as possible to truly make your business stand out from the pack.

 

  1. Hiring a Pro Can Be a Smart Move

SAM registration and renewal can be a complicated and time-consuming endeavor. If you make any mistakes, this can delay your approval by the Federal Service Desk, the agency that oversees the System for Award Management.

 

A SAM renewal expert can update any changes you need to make, as well as review your current listing to identify any errors or any missing information. They also can identify any relevant listings or programs you might want to explore.

 

This might include the aforementioned SBA certifications or perhaps you want to be included on the Disaster Response Registry, which is a registry of businesses that offer goods and services that might be needed after a natural disaster.

 

SAM experts understand all the complexities of SAM registration, and they are up to date with any changes to Federal Acquisition Regulations. They can ensure that your profile truly showcases your abilities and qualifications.

 

Federal Contractor Registry: Fast & Accurate SAM Renewal

Whether you need your initial SAM registration completed or need SAM renewal services, the team at FCR is here to help. In addition to providing fast SAM renewal services, we also can help you sign up with the SBA if you missed out on that opportunity during your initial registration. To get started, simply head to our homepage and click on the blue “Renew Registration” tab.

Hurricane Relief Jobs: Get Ready With SAM Registration

fcr Leave a comment

According to the Congressional Budget Office, the United States government spends an average of $12.5 to $16.5 billion on disaster recovery, and hurricane damage accounts for more than 40% of that total. If your company provides goods or services needed in a disaster, federal hurricane relief jobs might be a profitable option for your firm.

 

What Are Hurricane Relief Jobs?

The federal government purchases most of its goods and services from civilian contractors, and these “purchases” are known as government contracting jobs. The Federal Emergency Management Agency (FEMA) offers many of these contracts. In some cases, the government offers advance disaster relief jobs or contracts to ensure it has supplies on hand before a disaster.

 

Advance contracts might include providing goods such as drinking water, emergency meals, medical supplies, tarps, and shelters. Other advance FEMA contractor jobs might include securing transportation services during a disaster. For instance, if you own a fleet of trucks, you might have an advance contract to move supplies from warehouses to communities in need during a disaster.

 

In general, either before or after a disaster, FEMA or other federal and state agencies might offer contracts for the following goods and services.

  • Drinking Water
  • Food (Ready-to-eat meals & shelf-stable Food)
  • Shelter Supplies (Cots, blankets, etc.)
  • Personal Hygiene Supplies
  • Infant & Toddler Supplies
  • Medical Supplies & Equipment
  • Pet Supplies
  • Power Equipment (Generators, etc.)
  • Office Supplies (For temporary disaster relief offices)
  • Transportation Services
  • Sanitation & Cleaning Services
  • Security Services
  • Debris Removal
  • Temporary Roofing & Tarping
  • Temporary Housing
  • Evacuation & Medical Transportation

 

These are just a few of the disaster or hurricane relief jobs that might be available. If you can provide any of these goods or services, you likely will be a good candidate for government contracting.

 

Keep in mind, if you do not live in an area prone to hurricanes, the federal government also needs help managing goods and services for other types of disasters, including tornadoes, wildfires, flooding, and more. Companies that can help communities immediately following a disaster or those that can help with the rebuilding process can be in great demand.

 

How To Become A Government Contractor

If you have determined that your company can provide any goods or services the government typically needs, the first step toward becoming a contractor is to complete your registration in the System for Award Management (SAM). This is the federal government’s main database for contracting.

 

No entity can bid and win federal contracts without an active listing in SAM. You also are required to apply for a Unique Entity Identifier, or UEI number. Typically, you complete this step prior to beginning your SAM registration.

 

While the government does not charge a fee to register in SAM, the process is extremely confusing and time-consuming. Many business owners simply hire a third party to save time and to ensure that the registration is completed 100% accurately. Mistakes will delay your approval and will prevent you from being able to bid on contracting jobs.

 

At Federal Contractor Registry, we provide SAM registration services for all types of companies, from small businesses to Fortune 500 firms and everything in between. We will complete your SAM registration quickly and accurately, and, as part of our fee, we also will help you obtain your UEI.

 

If you are a small business, we also will help you sign up with the Small Business Administration (SBA). This agency offers several contracting programs for qualifying small businesses. These are known as small business set aside contracts, because these federal contracts are set aside just for small businesses.

 

The programs include the Woman-Owned Small Business (WOSB) program, the Veteran-Owned Small Business (VOSB) program, the Service-Disabled Veteran-Owned Small Business (SDVOSB) program, the 8(a) Business Development Program, and HUBZone certification. We can determine which options best suit your business and help you sign up for the programs.

 

Additionally, as we complete your SAM registration, we also will ensure that your company opts in to the Disaster Response Registry.  This is a list of companies that have indicated that they are prepared to help out during a disaster. This is a searchable area in SAM, and contracting officers will often use this search option to identify potential suppliers and contractors.

 

While being listed in the Disaster Response Registry does not guarantee that you will win a government contract, it’s an easy way to make your business searchable for contracting officers and it’s smart to do all you can to help potential buyers find your products and services.

 

How To Find Government Contracts

Business owners can find many contracting opportunities at SAM.gov. We recommend searching for contracts using your North American Industry Classification System (NAICS) codes. These codes describe the goods or services that you can provide. If you are not certain which codes best suit your business, we can determine this during the SAM registration process.

 

If you own a small business, SBA.gov offers resources to help you explore subcontracting opportunities. Subcontracting can be an excellent way to gain experience in government contracting and build a federal resume of relevant work. Rather than competing directly for a federal contract, you work with a prime contractor, which typically manages the relationship with the federal agency.

 

Additionally, we also recommend signing up with your state procurement agency. State governments also offer a variety of contracting jobs, including disaster relief contracts, and many of these can be just as profitable as federal contracting jobs.

 

For instance, in Florida, you would want to register with MyFloridaMarketPlace (MFMP). In Louisiana, the Louisiana Office of State Procurement would be the place to sign up as a state contractor. To find the procurement office in your state, simply conduct an internet search using your state name and the word “procurement.”

 

Get Started Today!

If you would like to bid on hurricane relief jobs or any federal contractor jobs, you are required to complete SAM registration, and we are here to help. To get started, just click on the New Registration tab on our homepage and complete our quick contact form. A member of our team will be in touch to gather information and begin working on your SAM application.

Government Contractor Checklist: 7 Questions Before You Bid

fcr Leave a comment

While becoming a government contractor can be a lucrative endeavor, not every contracting job is a great match for your company. Before you bid on any federal contracting job, be sure to ask yourself the following questions to determine if the job is the right fit for your business.

 

  1. Am I Eligible To Bid

While a cursory glance at a contract might indicate that your company can provide the goods or services listed in the contract, there may be restrictions or requirements that eliminate your ability to win the contract.

 

For instance, some federal contracting jobs, especially many sole-source contracts, are limited to small businesses. These are known as small business set aside contracts and to bid on these types of contracts, you must qualify as a small business and sign up with the Small Business Administration (SBA).

 

If your business does qualify, it’s smart to apply with the SBA, and there are many options. Aside from qualifying as a general small business, you also could determine if your company is eligible for programs such as the Woman-Owned Small Business (WOSB) program, the Service-Disabled Veteran-Owned Small Business (SDVOSB) program, HUBZone certification, or other small business programs.

 

  1. Do I Fully Understand The Scope of Work?

Again, while it might seem like your company can provide the goods or services outlined in government contracting jobs, it’s important to look beyond the general description. Study the required products or services carefully, as well as the estimated quantities needed, the delivery locations, deadlines, and expected results.

 

Government contractor proposals can be difficult to understand. In some cases, you might notice that the contract is vague or includes conflicting information, or perhaps responsibilities are not clearly assigned.

 

If you cannot confidently explain what the agency expects from this contract, what resources the work requires, and how your company can fulfil the contract, you may not be ready to make a bid. We recommend submitting any questions to the contracting officer listed in the proposal well ahead of the stated submission deadline.

 

  1. Does My Company Meet All Mandatory Requirements

While all companies must have an active registration in the System for Award Management (SAM), contracts typically contain many other requirements, including many regulations known as Federal Acquisition Regulations, or FARs.

 

The contract might include set-aside requirements as detailed above, as well as certain professional licenses, technical certifications, security clearances, cybersecurity standards, bonding, and insurance coverage. Additionally, the agency might require your company to possess certain types of equipment, facilities, or specialized personnel in order to fulfill the contract.

 

Be sure to pay close attention to when each qualification must be in place. In some cases, the requirements must be in place when the proposal is submitted, but sometimes you may have until the start of performance to fulfill the requirements. Never assume that you will be allowed to obtain a missing license, clearance, or certification at a later date unless the solicitation clearly permits it.

 

You also need to be prepared to provide documentation supporting any requirements outlined in the contract. Simply stating that you have a certification or meet a requirement is not enough. You must provide proof of licenses, certifications, past-performance records, or other evidence.

 

  1. Does My Company Have Relevant Experience?

Past performance is a strong indicator that your company can handle the requirements of a contract. If your past projects demonstrate that you have the skills and experience to perform the work outlined in a contract, you are more likely to be considered for the job.

 

However, if you don’t have the experience, you also could consider whether or not a qualified subcontractor or teaming partner could fill the gap. Unless the contract is a sole-source contract, working with other qualified contractors can be a good option to consider if you lack experience and need to build up your federal resume.

 

In many cases, we recommend that new contractors consider subcontracting for their first few contracting experiences. With subcontracting, the prime contractor handles the bidding process and the interactions with the federal agency, allowing you to build relevant experience without the complexities associated with bidding on contracts.

 

  1. Can We Meet The Proposal Deadline?

Preparing a proposal for a government contract is a complex process, and if your team doesn’t have enough time to prepare an accurate, complete, and persuasive proposal without neglecting your existing customers and obligations, it might be better to look for contract opportunities with a later submission date.

 

  1. Can We Price The Contract Competitively & Still Profit?

Take some time to calculate the costs of labor, materials, overhead, travel, compliance expenses, and other costs associated with the contract. If the profitability just isn’t there, this contract may not be a match for your company.

 

Keep in mind that while government procurement agents are always on the lookout for affordable contracting options, that doesn’t mean they automatically take the lowest bid. Your expertise and past performance can be more compelling than a low bid, but some contracts do have a set price, and if that price is too low, it’s best to look for other contracts.

 

  1. Does This Contract Support Our Long-Term Goals?

Consider whether the opportunity fits your capabilities, target agencies, and growth strategy. Even if your company can perform the work, the contract may not be worth pursuing if it offers little profit or pulls resources away from better opportunities.

 

How To Get Started As A Government Contractor

If you’ve studied contract opportunities at SAM.gov and determined that your company might be a great fit for contracting, your first step will be to complete your SAM registration. No company can do business with the federal government without taking this step, and we can help.

 

SAM registration can be an extremely complicated and time-consuming process, and it often makes sense to simply hire SAM registration expert to handle this task. At Federal Contractor Registry, we can complete your SAM registration quickly and 100% accurately, so that you are eligible to bid on contracts as soon as possible.

 

Additionally, we can help you obtain your Unique Entity Identifier, or UEI number, and determine if you qualify for any small business set-asides. If so, we can help you sign up with SBA to ensure that you can take advantage of these programs.

 

If you are ready to get started as a government contractor and would like us to complete SAM registration for you, simply head to our homepage, click on the New Registration tab, and fill out our quick contact form.

Small Business Set Asides: Understanding WOSB Certification

fcr Leave a comment

Federal contracting can serve as an excellent gateway to new opportunities and long-term business growth. For eligible women-owned businesses, it can be smart to look into WOSB certification, which can provide an easier path into the world of government contracting.

 

What Is WOSB Certification?

The United States federal government purchases most of its goods and services from the private sector in the form of government contracts. Some of these contracts are set aside for small businesses, and these are known as small business set aside contracts.

 

To be eligible for these contracting opportunities, you must sign up with the Small Business Administration (SBA); the agency oversees a variety of federal contracting programs for small business owners.

 

One of these programs is the Woman-Owned Small Business (WOSB) program. If you qualify for WOSB certification, this allows you to bid on special federal contracting jobs that are set aside just for WOSBs, and there are hundreds of these contracts available every year.

 

How To Qualify

For WOSB certification, you must meet certain criteria. First, your company must be 51% owned and operated by a woman or women. These women must be instrumental in the day-to-day operations and company decision-making to qualify. This means that if a husband and wife own a business, but the business is primarily run by the husband, you cannot simply give the woman an extra percent or two of ownership to qualify.

 

Second, to bid on set-aside contracts, your company must qualify as a small business based on the SBA’s size standards. Different industries have different size standards, and the federal government organizes industries using the North American Industry Classification System (NAICS).

 

To determine if your business qualifies as small, you must first find your NAICS codes, which are the codes that describe the goods or services you can provide to the federal government. You can research these codes at Census.gov. Once you have obtained your codes, you can go to https://www.sba.gov/counseling/get-started/#size-standards and enter your NAICS codes to determine if you qualify as a small business.

 

Lastly, it is important to note that not all women-owned small businesses are eligible for the WOSB federal contract program. The federal government allows businesses only from certain industries to participate. Typically, these are industries where women have been historically underrepresented. Of the 733 industries listed in the NAICS, 626 are allowed to participate in the WOSB certification program.

 

Additional Set-Aside Programs

The SBA manages many other small business set aside programs, as well. For women who can prove significant economic disadvantage, the Economically Disadvantaged Woman-Owned Business (EDWOSB) program may be an option.

 

To obtain EDWOSB certification, each woman who co-owns the business must have a personal net worth of $850,000 or less and $400,000 or less in adjusted gross income. This income is averaged over the three previous years. Each woman also must have $6.5 million or less in personal assets.

 

The SBA also manages several other programs, including the Veteran-Owned Small Business (VOSB) and Service-Disabled Veteran-Owned Small Business (SDVOSB) programs. These programs are available for qualifying small businesses 51% or more owned and operated by United States veterans.

 

The 8(a) Business Development Program is another option, and this is open to small business owners who belong to groups historically considered socially and economically disadvantaged. Social disadvantages may include your race, ethnic origin, gender, or perhaps a physical disability. You also must meet economically disadvantaged thresholds, such as those outlined above for EDWOSBs.

 

Another option to consider is HUBZone certification. A HUBZone is a Historically Underutilized Business Zone. These include many rural areas as well as urban areas that are considered economically disadvantaged. All Native American lands typically are considered HUBZones, as well. In some cases, an area damaged by a natural disaster also may qualify as a temporary HUBZone to help the area recover from the disaster more quickly.

 

Important Contracting Requirements

If you wish to bid on any government contracting jobs, whether they are set-asides or general contracts, all contractors must obtain their Unique Entity Identifier (UEI) and complete registration in the System for Award Management (SAM).

 

The UEI number is a 12-character code issued by the federal government to businesses, as well as to nonprofit organizations and educational facilities. If you want to participate in government contracting jobs or apply for federal grants, obtaining your UEI is required.

 

SAM registration is a significant requirement, and it can be a daunting task. For business owners, completing this step can take 10 or more hours. Many company owners opt to hire a third party to complete this step as it saves time and ensures that the application is completed accurately.

 

At Federal Contractor Registry, we handle hundreds of SAM registrations and SAM renewals throughout the year for all types and sizes of businesses. Our services also include obtaining your UEI number.

 

In addition to providing expert SAM registration services, we also can determine if your business is eligible for any small business set aside programs. Our team can identify your NAICS codes and determine if your business qualifies as a WOSB, EDWOSB, or perhaps another set-aside and help you with the certification process.

 

Whether you are interested in WOSB certification or just generally wish to bid on federal contracts, SAM registration is a crucial first step, and we can help! To get started, simply head to our homepage and click on the green New Registration tab.

Federal Contractor Tips: Understanding NAICS Codes

fcr Leave a comment

If you wish to become a federal contractor, there are many tasks you must complete before you can bid on government contracting jobs. One essential requirement is selecting the North American Industry Classification System (NAICS) codes that best represent your business.

 

Although this step may seem routine, its importance is often underestimated, as choosing the right codes can significantly affect which contracting opportunities your business can pursue. Here are some facts and tips that can help you better understand these codes and select the ones that best represent your business.

 

What Are NAICS Codes?

These six-digit codes, adopted by the United States, Canada, and Mexico in 1997, describe the types of goods and services a business can provide to its clients, including the federal government. The codes replaced a previous code system known as the Standard Industrial Classification (aka SIC codes), which was developed in 1937. The U.S. Census Bureau updates the codes about every five years to account for changes such as new industries, products, and technologies.

 

To bid on federal contracting jobs, you must complete registration in the System for Award Management (SAM) database. During the registration process, you must provide a primary NAICS code, but you also can add secondary codes.

 

The primary code represents the goods or services that generate the largest share of your revenue. Secondary codes represent any additional products or services that your company is qualified and prepared to offer.

 

Why Are NAICS Codes Important?

There are a few reasons why these codes are significant. When federal agencies offer government contracting jobs, they will include specific NAICS codes. In many cases, this code must be listed in your SAM registration to qualify for the government contract. Keep in mind that if you do offer goods or services that fit the NAICS code, you can add it as a secondary code before submitting your bid.

 

It is also important to note that federal procurement agents search SAM.gov and other databases using NAICS codes to identify potential vendors. A well-chosen, accurate set of codes means you show up in searches across multiple federal agencies.

 

Additionally, not only do they describe the specific goods or services you provide, but each code impacts your business size standards, and this can be crucial for small businesses. The Small Business Administration sets size standards for businesses, and every NAICS code’s standards are unique. Standards are set based either on the number of employees or the average annual gross income.

 

If you are within the SBA’s size standards for a specific NAICS code, you qualify as a small business. However, it is possible to have several NAICS codes fit your business, but only one or two of those codes have size standards that allow you to be considered a small business.

 

For instance, if your business provides both IT system design and management consulting, you may fit the criteria for NAICS code 54512 (Computer Systems Design Services) and 541611 (Administrative Management and General Management Consulting Services).

 

For code 54512, you would be considered a small business if the business earns average gross receipts of less than $34 million per year. However, with code 541811, your average gross receipts can be no more than $24.5 million.

 

This can be important because it may allow you to bid on special small business set aside contracts. The government “sets aside” certain contracts for eligible small businesses. These contracts, because they are limited only to small businesses, can be easier to win than other federal contracts because the competition pool might be smaller.

 

Of course, with set-asides, you also must meet additional requirements beyond the size standards. For instance, for a federal contractor to qualify as a Woman-Owned Small Business (WOSB), 51% or more of your business must be owned and operated by a woman or women. This is just one of several programs offered by SBA, and each has unique requirements.

 

How Many NAICS Codes Should You List?

While one primary code is required, there is no limit as to how many secondary NAICS codes can be listed in your SAM registration. Most government contractors will register anywhere from 5 to 15 secondary codes. In general, the number of codes is not as important as the actual codes you select. You must select codes that describe goods or services you can actually provide.

 

As stated above, your primary code typically is the code that represents the primary business activity for a federal contractor. Secondary codes should include only goods and services you truly can provide. When it comes to NAICS codes, quality is more important than quantity.

 

Researching federal contracting opportunities can help you determine which NAICS codes are most relevant to your business. Search SAM.gov using each code you are considering to see how frequently it appears and whether the resulting opportunities match your capabilities. This research can help you identify the most useful secondary codes to include in your profile.

 

How Do You Find Your NAICS Codes?

NAICS codes are available at Census.gov. You can download the most recent version of the NAICS codes on that website. The first two digits of any NAICS code represent the industry sector, and codes are broken down into 20 sectors. The first step is to identify your sector and then search through the sector to determine the specific code or codes that match your business.

 

For instance, if your company manufactures furniture, you would first head to the section for Manufacturing, which begins with 31, 32, or 33. From there, the sectors are broken down into subsectors. The subsector for Furniture and Related Product Manufacturing is 337.

 

This is broken down further into additional categories. Office Furniture Manufacturing is listed with a code of 3372, and this is further broken down into additional categories

  • 33721 Office Furniture (including Fixtures) Manufacturing
  • 337211 Wood Office Furniture Manufacturing
  • 337212 Custom Architectural Woodwork and Millwork Manufacturing
  • 337214 Office Furniture (except Wood) Manufacturing
  • 337215 Showcase, Partition, Shelving, and Locker Manufacturing

 

One of these likely will be the best match for your business. In most cases, more than one of the codes will be a match, and you can choose one as your primary code and a few others as your secondary codes. Keep in mind that there may be codes in other areas that also correlate with your business.

 

How to Become a Federal Contractor

While finding your NAICS codes is important, it is just one step along the journey to becoming a federal contractor. The first step you need to take is to complete your SAM registration, and we can help. While the government does not charge a fee for SAM registration, it is extremely complex and time-consuming. Hiring a third party ensures that the process is handled quickly and 100% accurately.

 

The team at Federal Contractor Registry handles hundreds of SAM registrations and SAM renewals throughout the year, for companies of all sizes and all industries. Not only can we complete your SAM registration, but we also can identify which NAICS codes are the best fit for your business.

 

Additionally, we will help you obtain your Unique Entity Identifier (UEI), which is a 12-character code required for anyone completing SAM registration. In the past, the federal government required businesses to provide their DUNS number, but this was replaced a few years ago with the UEI number.

 

We also can determine if your business qualifies as a small business according to SBA size standards, and we can determine if you qualify for any set-aside programs. If your business qualifies, we will help you sign up with the SBA so you can take advantage of these helpful programs.

 

Once your SAM registration is complete and approved by the government, you will be eligible to bid on any applicable federal contracts. To get started with your federal contractor registration, head to our homepage and click on the green New Registration tab and fill out our quick contact form.

DOD Contracts 101: What Contractors Need To Know

fcr Leave a comment

Winning a Department of Defense (DOD) contract can be a substantial financial opportunity for businesses of many sizes. However, before you bid on DOD contracts, it’s important to understand how these contracts work and what businesses can do to become competitive. Here are some answers to commonly asked questions about working with the DOD and government contracting jobs in general.

 

What are DOD Contracts?

The federal government purchases the bulk of its goods and services from the private sector, and DOD contracts are legally binding agreements under which a business supplies products or services to a Department of Defense agency or military branch.

 

Opportunities can range from construction, transportation, and administrative support to cybersecurity, software, research, manufacturing, and advanced weapons systems. Of course, while we often equate DOD with military and security, they also need office chairs, paper products, food services, cleaning services, HVAC repairs, and other services.

 

Who Can Bid on DOD Contracts?

Businesses of many sizes and industries can compete, provided they meet the requirements of the particular solicitation and can provide the product or service the government needs. A company does not have to manufacture military equipment to become a defense contractor. Again, DOD also purchases commercial technology, professional services, office products, training, maintenance, food, medical supplies, and numerous other goods and services.

 

All contractors do have to complete registration in the System for Award Management (SAM). This is the central database for federal contracting, and you must have an active listing in SAM to bid on any federal contracting jobs.

 

Additionally, some contract opportunities are open to all businesses, but some are reserved or “set aside” just for eligible small businesses. These are known as a small business set aside, and the Small Business Administration (SBA) offers several contracting programs for small business owners.

 

These programs include the 8(a) Business Development Program, HUBZone certification, the Woman-Owned Small Business (WOSB) program, and the Service-Disabled Veteran-Owned Small Business (SDVOSB) program. You must sign up with SBA and apply for these programs. If approved, you will be eligible to bid on applicable set-aside contracts, such as sole-source contracts.

 

What Must Business Owners Do Before Bidding?

As explained above, a company that wishes to bid directly on federal contracts must have an active registration in SAM. If you plan to work as a subcontractor, SAM may not be a requirement, but generally it is wise to complete SAM registration as some subcontracts are required to take this step.

 

The government does not charge a fee for SAM registration, but it can be a complicated and time-consuming process. Many business owners hire a third party to complete this process. At Federal Contractor Registry, we can provide you with fast and 100% accurate SAM registration and SAM renewal services.

 

If you qualify as a small business, we can also help you sign up with the SBA and determine if you qualify for any small business set-aside programs, such as WOSB, SDVOSB, HUBZone certification, or perhaps 8a certification.

 

In addition to completing SAM registration, businesses should create a quality capability statement, which is a type of resume specifically designed for federal contracting. This document highlights what differentiates you as a provider of goods or services as well as past performance. You also will include contact information, certifications, and other important data.

 

Contractors also are expected to comply with all Federal Acquisition Regulations (FARs), so you will need to establish reliable accounting and recordkeeping practices in case of an audit to show that you were in compliance throughout the contract.

 

In some cases, you might need to obtain any solicitation-specific registrations, security clearances, or security assessments. We also highly recommend all potential DOD contractors learn about the Cybersecurity Maturity Model Certification (CMMC), which is the DOD’s program for verifying that contractors and subcontractors adequately protect sensitive federal information on their computer systems.

 

Of course, not all contracts include sensitive information. For instance, if you are supplying copy paper to DOD, this likely won’t be an issue. However, all contractors must adhere to all FARs, and this includes subcontractors. So, whether you must follow CMMC guidelines or not, read each contract carefully so that you fully understand all the regulations that pertain to the contract.

 

What Are the Most Common Types of DOD contracts?

There are several different types of government contracts, and a single contract can contain line items with different pricing arrangements. Common contract structures include:

  • Firm-Fixed-Price Contracts: The contractor agrees to perform for an established price and generally assumes more of the cost risk.
  • Cost-Reimbursement Contracts: The government reimburses allowable costs within the contract’s limits. These arrangements impose more demanding accounting and oversight requirements.
  • Time-and-Materials Contracts: Payment is based on specified labor rates and the cost of allowable materials.
  • Indefinite-Delivery Contracts: These provide flexibility when the government cannot determine the exact quantities or delivery schedule in advance.
  • Incentive Contracts: Payment can be adjusted based on factors such as cost, schedule, or performance. For instance, if you are providing repairs and finish the contract ahead of the deadline, you may receive more pay for the contract.

 

Where Can Businesses Find DOD Contract Opportunities?

The principal public source is SAM.gov. Businesses can search by keyword, North American Industry Classification System (NAICS) code, federal agency, notice type, set-aside status, location, and response deadline.

 

We recommend using your NAICS codes and perhaps the location options for your initial search, as this often generates the best matches for your business. NAICS codes describe the precise goods or services that you can provide to a federal agency.

 

Additionally, be sure to check out the official websites of the DOD and other federal agencies for opportunities. Agencies also sometimes host workshops and industry days where you can make contacts and learn more about each agency’s needs as well as contracting in general.

 

If you qualify as a small business, the SBA operates a search engine for federal subcontracting opportunities. Subcontracting can be an easier path into federal contracting because the prime contractor handles the bidding and communication with the federal agency while you fulfill a portion of the contract. This can serve as an easier way to build a government contracting resume before you go after contracts on your own.

 

How Should a Business Evaluate an Opportunity?

Once you find federal contracting jobs that might be a match, you should study each contract carefully and ask yourself the following questions:

  • Does the scope match my company’s proven capabilities?
  • Can the business satisfy every mandatory requirement?
  • Does it have the necessary staff, equipment, certifications, and financing?
  • Can it meet the delivery schedule?
  • Does it possess relevant past performance?
  • Is the opportunity a good match for its size and resources?
  • Can it offer a competitive price without creating unacceptable risk?

 

The business owner should also review amendments, attachments, clauses, security requirements, and submission instructions. A promising opportunity can still be unsuitable if the business cannot meet one mandatory condition. Basically, read the contract carefully to make sure you understand all requirements.

 

What Should a Strong DOD Proposal Include?

A strong proposal should demonstrate that the bidder understands the contract requirements and can fulfill the contract to the federal agency’s specifications.

 

Effective proposals typically include:

  • A checklist showing where each requirement is addressed in the proposal
  • A clear explanation of how the company will complete and manage the work
  • Specific staffing, scheduling, and quality-control plans
  • Relevant past-performance examples
  • Specific, measurable results instead of general marketing claims
  • Accurate and realistic pricing that is consistent throughout the proposal
  • All required forms, supporting documents, attachments, and signatures

 

Business owners should follow all page limits, formatting rules, file-naming instructions, and submission procedures exactly. A strong proposal may still be rejected if it is late or missing any of the mandatory requirements.

 

Get Started with Federal Contracting!

While working with DOD can be profitable, completing SAM registration allows you to bid on contracts with any federal agency, so even if you don’t win a DOD contract, there are plenty of opportunities out there. At Federal Contractor Registry, we can provide you with fast and accurate SAM registration services so that you are able to bid on contracts as soon as possible. To get started, head to our homepage and click on the green New Registration tab.

U.S. Federal Contractor Registration: 9 Things No One Tells You

fcr Leave a comment

Most businesses know that completing your US federal contractor registration in the System for Award Management (SAM) is the first step toward competing for federal contracts. However, registration is only the beginning. Many lesser-known aspects of government contracting can influence your success. Here’s a look at a few insider tips that will help you get started with government contracting.

 

  1. Completing SAM Registration Doesn’t Bring Contracts to Your Door

Completing your US federal contractor registration makes you eligible to compete for contracts, but you’ll still need to actively market your business, monitor opportunities, and submit competitive proposals.

 

  1. Winning Your First Contract Takes Time

The federal marketplace is competitive, and it can take several months, or longer, to find good contract options, not to mention learning the ropes of the federal procurement process. Be patient and dedicate your time to learning all you can about Federal Acquisition Regulations (FARs), types of government contracts, submitting proposals, etc.

 

  1. Subcontracting Can Open Doors

So, you have to learn all you can about contracting, and it takes time to win contracts. This can seem overly daunting to many business owners, but there is a good middle ground to consider – subcontracting.

 

Working as a subcontractor for an established prime contractor is often one of the fastest ways to gain federal experience and past performance. While the prime contractor handles the bidding process as well as the communication with the federal agency, you will be building up your contracting resume, which will give you an edge when you start bidding on contracts on your own.

 

  1. Building Relationships Is Crucial

With subcontracting, you can build relationships with federal prime contractors, but we also strongly encourage you to attend workshops and events hosted by various federal agencies and organizations.

 

Many agencies host special events before a major procurement, and there are often conferences, as well as events created just for small business owners. These provide a great opportunity to learn about federal contracting as well as mix and mingle with procurement agents, which can give you an edge when bidding on contracts.

 

In addition to agency events hosted by federal agencies, many trade associations also host government contracting-focused conferences. APEX Accelerators also host procurement fairs and workshops for new contracts. These are government-funded organizations that provide free or low-cost guidance to help businesses prepare for and compete for federal, state, and local government contracts.

 

  1. State Government Contractor Jobs Can Be Lucrative

While the federal government spends billions of dollars on contracts every year, state governments also buy their goods and services from the private sector and this means that your state, county, and local governments may offer contracts within your industry. Be sure to sign up with your state’s procurement agency and search for opportunities there as these can be just as lucrative as federal contracts and there may be less competition. State procurement agencies also often host workshops and events, and we encourage you to take advantage of these opportunities, as well.

 

  1. Small Business Owners Often Have an Edge

If your business qualifies as a small business under the Small Business Administration’s (SBA) size standards, you may qualify for special SBA programs, such as the Service-Disabled Veteran-Owned Small Business  (SDVOSB) program, the Woman-Owned Small Business (WOSB) program, the 8(a) Business Development program, or perhaps you may qualify for HUBZone certification.

 

These are known as small business set asides because these businesses are eligible to bid on federal contracts set aside specifically for qualifying small businesses. Failing to sign up with the SBA can mean losing out on some lucrative set-aside contracts. These often have less competition and often are easier, in general, to win.

 

  1. Proposal Quality Can Be More Important Than Price

Many new contractors assume that the lowest bid automatically wins, but this isn’t always the case. Many federal contracts are awarded based on a best value evaluation, which allows the government to consider factors beyond price. Depending on the solicitation, an agency might evaluate your technical approach, relevant experience, past performance, staffing plan, or ability to complete the work on schedule.

 

This is why proposal quality matters so much. Even a highly qualified business can lose an opportunity if its proposal is confusing, incomplete, or fails to directly address the evaluation criteria. Read every solicitation carefully, follow all submission instructions, and clearly explain how your company will meet the agency’s specific needs. A strong proposal makes it easy for evaluators to understand why your business offers the best overall value—not simply the lowest price.

 

  1. Your Capability Statement Matters More Than You Think

Think of a capability statement as a resume for your business. This concise document gives contracting officers, small business specialists, and potential prime contractors a quick overview of your company’s capabilities, experience, and qualifications.

 

A strong capability statement typically highlights your core competencies, differentiators, relevant past performance, NAICS codes, UEI, CAGE Code, certifications, and contact information. Keep the information clear, current, and easy to scan. You should also consider tailoring your capability statement to the agency or opportunity you’re targeting rather than sending the same generic document to everyone.

 

  1. Start Your SAM Renewal Early

If you want to bid on federal contractor jobs, you must complete SAM renewal every 12 months. If your account becomes inactive, you no longer will be able to bid on federal government contractor jobs. Because it can take time for the Federal Service Desk to approve your renewal, we recommend renewing it about 6-8 weeks ahead of your expiration date.

 

In some cases, if a federal procurement agent sees that your SAM account will be inactive soon, they may be hesitant about awarding your company a contract. This is because all federal contractors must have active SAM accounts. If you become inactive during a contract, everything immediately grinds to a halt.

 

Get Started with SAM Registration!

While completing your US federal contractor registration does not guarantee you will win federal contracts, it is the required first step. At Federal Contractor Registry, we have completed SAM registrations for more than 10,000 small to large businesses. We can provide you with fast, 100% accurate SAM registration services as well as SAM renewal services. We also can help you attain your UEI number and help you sign up with the SBA, if applicable. To get started, head to our homepage and click on the green New Registration tab.

SAM Government Registration: 15 Frequently Asked Questions

fcr Leave a comment

While government contracting can be a great fit for many businesses, getting started can be challenging. If you are struggling to understand the ins and outs of contracting, the answers to our list of 25 frequently asked questions about contracting and SAM government registration can help.

 

  1. What Is SAM Government Registration & Why Do I Need It?

Every business owner that wants to bid on federal contracting jobs must register in the System for Award Management (SAM), which is the U.S. government’s central database for contracting and procurement. If you do not have an active SAM listing, you cannot bid on any federal contracts.

 

  1. How Long Does SAM Registration Take?

While the government charges no fee for SAM registration, this is a lengthy process that can take 10 or more hours to complete. Business owners need to research everything from their North American Industry Classification System (NAICS) codes to Federal Acquisition Regulations (FAR) in order to complete their registration.

 

Because SAM government registration can be complex and takes a huge amount of time, many companies simply hire a third-party registration service to complete their SAM registration. This can save time as well as ensure that your registration is completed accurately. Mistakes can delay your approval and prevent you from bidding on federal contracts. We offer fast, 100% accurate SAM registration and SAM renewal services for all types of businesses.

 

When it comes to SAM renewal, it is important to understand that you must renew your SAM account every 12 months. We recommend renewing it about six weeks in advance of your expiration date to ensure that your account remains active. In some cases, it can take several weeks for the Federal Service Desk to approve a renewal, so it’s smart to think about renewals well ahead of the expiration date.

 

  1. Who is Eligible for Government Contracting?

The federal government purchases everything from office supplies and software to construction services, engineering, healthcare, transportation, and consulting. As a result, businesses of nearly every size and industry may be eligible to compete for government contracts.

 

In general, eligible businesses include:

  • Sole proprietorships
  • Limited Liability Companies (LLCs)
  • Corporations (C Corps and S Corps)
  • Partnerships
  • Nonprofit organizations (for certain contracts and grants)
  • Manufacturers
  • Distributors and wholesalers
  • Professional service providers
  • Construction and skilled trades companies
  • Technology and cybersecurity firms
  • Healthcare providers
  • Educational and training organizations

 

  1. What Is a UEI Number?

The Unique Entity Identifier, or UEI number, is a unique 12-character alphanumeric code that identifies your business. In order to complete SAM registration, you must first apply for your UEI, and we can help you with this process if you use our service for SAM registration.

 

In the past, the government required business owners to provide their DUNS number, but this was phased out several years ago and replaced by the UEI, which is generated by the U.S. government.

 

  1. What Is a CAGE Code?

A Corporate and Government Entity (CAGE) Code is also a unique identifier for federal contractors. Unlike the UEI, which you must attain before SAM registration, the government provides you with a CAGE Code after your registration is approved. Both of these codes can be used by federal agency procurement specialists to look up your business in SAM.gov.

 

  1. What Are NAICS Codes?

The North American Industry Classification System (NAICS) contains codes for just about every type of business, and these codes describe the goods and services a company can provide. You will be asked to provide relevant NAICS codes when you register for SAM, and you must pick the best match for what you can provide to the federal government.

 

You can find these codes at Census.gov, but if you decide to use our services for SAM government registration, we can determine which codes are the best fit for your unique business.

 

  1. What is an MPIN?

The Marketing Partner Identification Number (MPIN) is a nine-character code created during SAM registration. Unlike UEIs, CAGE Codes, and NAICS codes, you should never share this code with anyone. It is essentially a secret code that you use to gain access to SAM and to authorize certain federal systems and transactions. If a procurement agent or prime contractor asks for your MPIN, do not provide this information.

 

  1. What is a Capability Statement?

This is a resume for government contractors and includes a wide variety of information. You will want to include your contact information and physical address, as well as your UEI, CAGE Code, NAICS codes, and any relevant certifications.

 

You also want to include sections such as Core Competencies (details about your goods and services), Past Performance (a highlight of projects that demonstrate your ability to perform work similar to that outlined in the federal contract),  and Differentiators (what sets your company apart from another qualified contractor).

 

  1. What Are Small Business Set Asides?

The federal government sets aside a portion of its contracts and awards them to small businesses. In order to bid on these contracts, you must qualify as a small business and sign up with the Small Business Administration (SBA).

 

The SBA manages several different programs for small business owners. While you can qualify as a general small business, there are also contracts set aside specifically for companies that qualify as a Veteran-Owned Small Business (VOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB ), or Woman-Owned Small Business (WOSB).

 

Additionally, you may qualify for the SBA’s 8(a) Business Development Program, which includes access to special federal contracting jobs as well as mentoring and other help. If your business is located in a Historically Underutilized Zone, or HUBZone, you also might be eligible for HUBZone certification.

 

At Federal Contractor Registry, our SAM registration services include determining if any set-asides fit your business and helping you sign up with the SBA to take advantage of these government contracting programs.

 

  1. Where Can I Find Government Contracting Jobs?

The primary place to find federal contract opportunities is SAM.gov, the federal government’s centralized source for locating contracting opportunities. You can search active opportunities without an account, although creating an account allows you to save searches and follow changes to opportunities.

 

When searching, avoid relying solely on broad keywords. You can narrow your search using criteria such as NAICS codes, PSC codes, federal organizations, and place of performance. SAM.gov also provides advanced search tools to help contractors locate opportunities that closely match their capabilities.

 

We also recommend that small business owners consider subcontracting. This can be an excellent way to get started in the federal marketplace as you will work under a prime contractor, and they will handle the bidding process and communication with the federal agency. You can find many subcontracting opportunities at SBA.gov, which runs a subcontracting network, known as SUBNet.

 

  1. How Do I Submit a Government Bid?

The process for submitting a government bid or proposal varies depending on the specific opportunity. Start by carefully reviewing the solicitation, including the scope of work, eligibility requirements, evaluation criteria, required documents, submission method, and deadline. The solicitation should provide specific instructions explaining how and where to submit your response.

 

Follow these instructions exactly. Depending on the opportunity, you may need to submit pricing, a technical proposal, past performance information, certifications, or other documentation. Missing information or failing to follow submission requirements can hurt your chances of winning the contract.

 

There are companies that you can pay to create a government bid, and it can be smart to let a pro handle this the first few times you bid on a federal contract. Many federal agencies, including the SBA, will host contracting workshops and events that can help you learn the ropes of the bidding process, and we recommend taking advantage of any help you can get, as it can be challenging to learn how to create a quality bid.

 

  1. What Is an RFP?

An RFP, or Request for Proposal, is a type of solicitation used to request proposals from potential contractors. Businesses respond by explaining how they will meet the government’s requirements and providing the information requested in the solicitation.

 

RFPs are often used for negotiated procurements where the government will evaluate factors such as technical approach, past performance, experience, and price. In fact, under the Federal Acquisition Regulation (FAR), a proposal is an offer submitted in response to an RFP.

 

  1. What Is an RFQ?

An RFQ, or Request for Quotation, is a request for businesses to provide pricing and other requested information for specific products or services. RFQs are commonly associated with simplified acquisition procedures and are often less complex than RFPs.

 

One important technical distinction is that a quotation is generally not an offer that the government can simply accept to form a binding contract. Instead, the government’s resulting order may constitute the offer, which the supplier accepts through performance or other specified means.

 

  1. What Is an RFI?

An RFI, or Request for Information, is used when a federal agency wants to gather information from businesses before moving forward with a potential procurement. The agency might use an RFI to learn more about available products, services, technologies, industry capabilities, or potential sources.

 

An RFI is generally part of the government’s market research process and is not a request for a bid or proposal. However, responding can help an agency better understand your company’s capabilities and may provide valuable insight into a potential future contracting opportunity.

 

  1. What is a Federal Acquisition Regulation?

The Federal Acquisition Regulation (FAR) is the primary rulebook for federal government contracting. It explains how federal agencies purchase products and services and outlines many of the rules that contractors must follow when competing for and performing government contracts.

 

The FAR is divided into 53 sections that address different aspects of federal contracting, and some federal agencies also have their own supplemental acquisition regulations. Fortunately, you don’t need to memorize all 53 parts of the FAR to become a government contractor. However, you should carefully review each solicitation and understand the FAR provisions and contract clauses that apply to your specific opportunity.

 

If you are unsure about a requirement, consider seeking guidance from an experienced government contracting professional. All contractors must comply with the FAR and any other relevant government requirements. The government often conducts audits to ensure compliance, so be sure to document every aspect of a government contract carefully.

 

Contact Us Today for SAM Registration!

If you have read through this list and are ready to try your hand at federal contracting, we can help. We can save you the time and hassle of SAM government registration as well as procuring your UEI and helping you sign up with SBA, if applicable. To get started, click on the green New Registration tab on our homepage and fill out our quick contact form.

Government Contractor Jobs: 7 Industries in High Demand

fcr Leave a comment

While defense and aerospace contracts often receive the most attention, government contractor jobs can be found across many industries. From construction and healthcare to information technology and disaster response, federal agencies depend on contractors to provide a wide variety of products and services. Let’s explore some of the industries that are consistently in demand.

 

  1. Information Technology & Cybersecurity

All federal agencies will need some level of IT support, and if you can provide services such as network administration, cloud migration, cybersecurity monitoring, software development, or help desk support, you may find many government contracting opportunities are available.  Additionally, the government also purchases hardware, such as monitors, laptops, and desktops, from the private sector.

 

  1. Construction & Infrastructure

While contractors with large-scale construction experience are needed, the government also will create contracts to hire general contractors, electricians, plumbers, site preparation crews, and more. These government contracting jobs range from building and repairing roads to providing repairs at federal facilities to providing utility upgrades.

 

  1. Disaster Recovery & Emergency Response

Natural disasters create an immediate need for goods and services, and federal agencies such as the Federal Emergency Management Agency (FEMA) often issue contracts for disaster relief jobs both before and after disasters occur. FEMA and other agencies might need:

  • Debris removal
  • Temporary housing
  • Logistics support
  • Environmental cleanup
  • Emergency staffing
  • Emergency food/water supplies
  • Security services

 

  1. Healthcare & Medical

Healthcare is one of the largest sectors supported by government contracting. Federal agencies require a wide range of medical professionals, support personnel, and suppliers to help provide care to service members, veterans, federal employees, and other populations. As healthcare needs continue to grow, government contractors often play an important role in supplementing government resources and staffing.

 

Federal agencies frequently contract for:

  • Nurses & physicians
  • Mental health professionals
  • Medical equipment suppliers
  • Administrative healthcare support

 

Opportunities exist with agencies such as the Department of Veterans Affairs and military healthcare systems.

 

  1. Engineering Services

Engineering expertise is essential for many federal projects, from transportation infrastructure and military facilities to energy systems and environmental initiatives. Government agencies frequently rely on contractors to provide specialized knowledge, technical support, and project oversight. As a result, engineering remains one of the most consistently sought-after fields in government contracting.

 

Government agencies regularly seek:

  • Civil engineers
  • Mechanical engineers
  • Electrical engineers
  • Environmental engineers
  • Project managers

 

Engineering support is needed for infrastructure, military, aerospace, and energy projects.

 

  1. Logistics & Transportation

The federal government depends on complex logistics networks to move personnel, equipment, supplies, and materials where they are needed. Contractors help ensure that operations run smoothly, whether supporting military missions, disaster response efforts, or everyday agency functions.

 

Businesses with transportation and supply chain expertise may find numerous government contracts within this sector. These services are critical for both civilian and defense agencies.

 

Contractors help move people, supplies, and equipment through:

  • Freight transportation
  • Warehousing
  • Fleet management
  • Supply chain coordination
  • Distribution services

 

  1. Professional & Administrative Services

Not all government contractor jobs involve highly technical or specialized work. Federal agencies frequently outsource a variety of professional and administrative functions to help manage programs, improve efficiency, and support daily operations.

 

This broad category creates opportunities for businesses offering management, financial, human resources, and consulting services. This category represents a large portion of federal contractor opportunities.

 

Many contracts involve:

  • Program management
  • Administrative support
  • Human resources
  • Financial management
  • Consulting services

 

As you can see, a wide range of goods and services are needed, and the lists above are just the tip of the iceberg. Federal agencies also often need services such as:

  • Janitorial and facilities maintenance
  • Telecommunications
  • Education and training
  • Scientific research
  • Staffing and workforce solutions
  • Food service & catering
  • Office supplies & furnishings

 

The government also needs a plethora of repair services, including HVAC repairs and maintenance, elevator maintenance, roofing repairs, etc. Again, these are just a few of the contracting opportunities available.

 

Are You a Good Fit for Federal Contracting Jobs?

If you can provide any of the goods or services listed above, you are likely a good fit for many government contracts. However, even if you don’t fall into the aforementioned categories, we encourage you to head to SAM.gov to see if your business offerings are needed.

 

To search SAM.gov, we recommend using your North American Industry Classification System (NAICS) codes, which describe the specific goods or services your company provides. If you are not sure which codes to use, the NAICS guide is available at Census.gov.

 

How To Get Started with Federal Contracting

No matter what type of business you own or which federal agencies you wish to work for, completing your registration in the System for Award Management (SAM) is the first step you need to take. SAM is the central database that includes information about all federal contractors, and you are required to have an active SAM account in order to bid on any federal contracts.

 

At Federal Contractor Registry, we provide fast and accurate SAM registration services for all types and sizes of businesses. Our team will quickly complete your registration so that you are approved by the government as quickly as possible. While you can complete your registration on your own, this is a highly complicated process, and it’s not uncommon for new contractors to make crucial mistakes.

 

Our team can complete your SAM registration (or SAM renewal) as well as help you with other important tasks, such as obtaining your Unique Entity Identifier, or UEI number, and helping you complete the SAM notarized letter requirement. All new contractors must send the Federal Service Desk a notarized letter listing their Entity Administrator, which is the person at your company authorized to make changes to your SAM account.

 

Additionally, if your business qualifies as a small business, we can help you sign up with the Small Business Administration (SBA). The government sets aside a portion of its contracts just for small businesses, but you must register with SBA in order to take advantage of these programs, which are known as small business set asides. We can determine which set-aside best suits your company and help you complete the registration process.

 

Government contractor jobs can be highly lucrative and serve as a great way to grow your business. If you can provide any of the goods and services listed above, you are likely to be a good fit for contracting.  If you are ready to get started and would like us to complete SAM registration, head to our homepage and click on the green New Registration tab.

Hurricane Relief Jobs: Why Early Preparation Is Critical

fcr Leave a comment

According to the National Oceanic and Atmospheric Administration (NOAA), peak hurricane season in the United States typically occurs in August and September. If you have goods or services that can be helpful for disaster relief, bidding on federal hurricane relief jobs can be a great option to consider, but you need to be ready to go long before these storms begin forming.

 

While many contractors assume that disaster work begins after a hurricane, many federal and state agencies establish pre-positioned and standby contracts before hurricane season begins to ensure that resources are available immediately when a disaster occurs. Whether you are providing services or goods before or after a hurricane, here’s what you need to do in order to be ready to bid on disaster relief jobs.

 

How To Prepare for Hurricane Relief Jobs

At the federal level, many jobs are available through the Federal Emergency Management Agency (FEMA), and to become a FEMA contractor or a contractor for any federal agency, you will need to take the following steps.

 

  1. Complete Your SAM Registration

The System for Award Management is a database that includes information about all federal government contractors, and you must have an active registration in SAM to bid on any federal contracting jobs.

 

At Federal Contractor Registry, we can complete this step for you. While the government charges no fees for SAM registration, the process is complicated and time-consuming, and many business owners simply hire a third party to handle this step. Our team can quickly and accurately complete your SAM registration or SAM renewal to ensure that you are ready to bid on federal contractor jobs whenever an opportunity arises.

 

  1. Learn About Federal Regulations

When you read over the contract, it will include any relevant Federal Acquisition Regulations (FAR). These are the rules that govern federal contracting, and they often include rules about ethics, recordkeeping, subcontracting, and contract performance, etc.

 

When it comes to FEMA contractor jobs, you may be required to follow specific labor and wage requirements, such as adhering to pay requirements, overtime rules, and worker safety regulations. You likely will need to adhere to standards set by the Occupational Safety and Health Administration (OSHA) as well as follow environmental compliance regulations.

 

  1. Be Ready to Showcase Your Past Experience

To win federal contractor jobs, procurement agents typically study your past performance to determine if you can truly fulfill the requirements of the contract. For instance, if you provide water damage restoration services, you might include any large-loss commercial flood cleanup and water extraction projects you have handled. A debris removal company might highlight any large-scale storm debris removal or land-clearing projects.

 

  1. Think About Insurance Coverage

In order to work for FEMA (and many other agencies), the government will expect you to have adequate insurance coverage. The amount you need varies based upon what you are providing for the government. For instance, a general contractor might need to carry at least $1 million in liability coverage, as well as workers’ comp insurance, etc. Be sure to study the contract carefully, as it likely contains information about what will be required.

 

  1. Ensure Licenses & Certifications Are Current

Before pursuing hurricane relief jobs or any type of disaster cleanup jobs, businesses should verify that all required licenses, certifications, and registrations are current and in good standing. During a disaster response, agencies and prime contractors often need to move quickly, and an expired contractor’s license, certification, or permit could delay or even prevent a company from being considered for a project.

 

Depending on the type of work performed, this may include contractor licenses, professional certifications, commercial driver’s licenses, environmental certifications, safety training credentials, or specialized equipment permits. Companies should also confirm that any required state or local licenses remain valid in the areas where they plan to operate.

 

  1. Create or Update Your Capability Statement

A capability statement is a concise document that highlights your company’s qualifications, services, experience, and key business information. Government agencies and prime contractors often use capability statements to quickly evaluate whether a business may be a good fit for a project.

 

Before hurricane season begins, review your capability statement to ensure it reflects your current services, equipment, certifications, licenses, and relevant project experience. If your company has completed projects involving construction, debris removal, logistics, restoration, transportation, or emergency response, be sure to include those examples. A well-prepared capability statement can help procurement officials and prime contractors understand your qualifications at a glance.

 

  1. Develop An Emergency Response Plan

Disaster recovery projects often require government contractors to mobilize quickly. Developing an emergency response plan before hurricane season can help your business respond more efficiently when opportunities arise.

 

Your plan may address questions such as:

  • How quickly can personnel be deployed?
  • What equipment is available and where is it located?
  • Who will manage communications and project coordination?
  • How will supplies and resources be transported?
  • What backup plans exist if local infrastructure is damaged?

Having a documented plan can help demonstrate that your company is prepared to support disaster recovery efforts and can respond when time is critical.

 

  1. Establish Relationships with Prime Contractors & Procurement Agents

Many hurricane relief projects are awarded to large prime contractors that then hire subcontractors to assist with the work. Building relationships before hurricane season can help your company become aware of opportunities and position itself as a potential teaming partner.

 

Consider attending industry events, government contracting conferences, vendor outreach sessions, and procurement workshops. Networking with procurement officials and prime contractors can help you better understand upcoming opportunities, contracting requirements, and the types of services that may be needed during disaster response and recovery efforts. These relationships can be especially valuable when agencies and contractors are working under tight timelines following a major storm.

 

What About the Disaster Response Registry?

The Disaster Response Registry is a database within the System for Award Management that allows businesses to identify themselves as able to support disaster response and recovery efforts.

 

Companies that are registered in SAM can opt into the registry and provide information about the services they offer, such as debris removal, construction, transportation, restoration, logistics, or emergency support. We can ensure that your company is signed up with this agency as we complete your SAM registration.

 

When disasters such as hurricanes, floods, or wildfires occur, government agencies and contracting officials may use the registry to identify potential contractors that can help meet recovery needs. While inclusion in the registry does not guarantee contract awards, it can help increase a company’s visibility when disaster-related opportunities arise.

 

Get Started with Federal Contracting

Whether you live in an area prone to hurricanes and wish to bid on hurricane relief jobs or live in a different region, disaster relief jobs are available throughout the United States and its territories. Your first step is completing SAM registration, and we are ready to help at any time. To get started, just click on the green New Registration tab on our homepage and fill out our quick contact form.