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5 Common Capability Statement Mistakes To Avoid

March 14, 2026March 14, 2026 fcr Leave a comment

If you want to work as a federal government contractor, there are several steps you need to take, and one is the creation of a dynamic capability statement. The quality of this document is crucial, and this article includes some helpful tips as well as some mistakes to avoid.

What Is A Capability Statement?

A capability statement is something that all government contractors need to create, and it basically functions much like a resume. It provides essential information about your company, as well as contact information and data such as your Commercial and Government Entity Code, or CAGE code, which is assigned to you once you have an approved listing in the System for Award Management, the database that houses information for all government contractors.

What to Include in Your Capability Statement:

Typically, procurement agents expect to see the following sections on a capability statement:

Company Overview

This is just a short “About Us” section, where in a single paragraph you explain the goods or services that your company provides, as well as any other relevant information that federal procurement agents should know immediately about your company.

Here’s an example for a company that provides general automotive repair.

Auto Repair Experts is a VOSB-certified, full-service automotive repair facility dedicated to providing affordable, reliable repair and maintenance services for all vehicle makes and models, including complex engine diagnostics and transmission work, as well as routine services such as oil changes and brake inspections.

Core Competencies

In this section, you outline the main services that your company can provide. For the auto repair client above, the business owner should include as many services as possible so that the procurement officer has a full picture of what the business can provide.

Past Performances

This is a quick list of some of the companies or entities you have served in the past. For instance, an auto repair service might have worked with local school districts or taxi services to provide repairs and maintenance. These are the types of past performance you want to highlight as they speak to your ability to handle larger volumes of service.

Differentiators

This section details what sets you apart from other potential government contractors. For our auto repair business, the owner could highlight how many vehicles are serviced per year or perhaps any area of specialization. This is a crucial section because you could be competing against dozens or even hundreds of applicants, so you need your key skills to truly set you apart and showcase your ability to fill a government contract.

Corporate Data & Contact Information

This includes important information, including your CAGE code, UEI number, address, website URL, phone number, and the person to contact regarding the government contract. You also should include your NAICS codes as well as any small business set-aside certifications you possess.

Here’s a quick look at what a basic capability statement might look like once it has been completed:

While this is a basic example, it illustrates that you need to keep the statement organized and easy to read so that procurement agents can quickly learn about your strengths and what you can provide for government agencies.

5 Mistakes Contractors Often Make

While the aforementioned information can help you get started, it also is important to learn about some of the more common mistakes contractors make, including:

Making It Too Long

Similar to most resumes, capability statements should be no longer than one page. Procurement agents have limited time to review submissions, so you need to make it short and sweet, condensing the information into the most important and relevant points.

Using Generic Content

While you can make a general capability statement for your website, when you turn in a statement for a specific government contract, you need to tailor it to that contract. For instance, let’s say you are an auto repair company, and the government contract specifically indicates that they need someone to provide routine maintenance, including oil changes, tire replacements, and brake inspections.

You will need to update your capability statement to ensure that it includes the specific services needed by the government agency, assuming you can provide those services. The contracting officer needs to see that you can fulfill the goals of a specific contract, so a one-size-fits-all statement is not going to help you stand out from the competition.

Failing To Highlight Differentiators

While being able to provide the goods or services listed in a contract is crucial, the sections where you list Past Performances and Differentiators are the most important. You need to highlight your unique qualifications and provide quantifiable achievements rather than making vague statements. Provide examples of past clients that showcase your ability to fulfill the obligations of the government contract.

Incorrect, Outdated, or Missing Information

This seems obvious, but you would be surprised how many times capability statements are handed over with serious errors or missing information. Be sure to triple-check the phone number, email address, and URL on your document. Triple-check to ensure that your CAGE code and UEI are correct.

When a procurement agent skims your statement, they use that CAGE code to look up your company in SAM. If the CAGE code is wrong, they won’t find you, and your bid likely will end up getting tossed.

Adding, the wrong NAICS codes also can cause problems. You need to ensure that these codes accurately identify the goods or services your company provides. Be sure to update these codes if your business model changes, as incorrect information is a huge red flag to a procurement agent.

Poor Visual Design & Formatting

While our example above likely won’t win any design awards, it is well-organized and easy to read. You want to provide a statement that is easy for an agent to scan quickly, and you want to keep the fonts, colors, and general design consistent throughout. Our statement above did not include a company logo, but your statement should include your logo, as it gives the statement a professional touch.

We recommend browsing the internet for good examples of a well-designed capability statement for government contractors. There are companies that will prepare this statement for you, just as there are services for those needing a professional resume.

How To Get Started With Government Contracting

While designing a capability statement is essential, the first step toward becoming a government contractor is to register in the System for Award Management (SAM). Without completing SAM registration, you cannot bid on any federal contractor jobs, and Federal Contractor Registry can help.

The government does not charge a fee for SAM registration, but the process is complex and time-consuming (10 or more hours on average). If you make any mistakes, this can delay your approval, and you may miss out on contracting opportunities. Many company owners simply hire a third-party SAM registration service.

In addition to quickly and accurately completing your SAM registration (or SAM renewal), we also will help you obtain your UEI number and help with the SAM notarized letter requirement.

Additionally, if you qualify as a small business, we can help you sign up with SBA and determine if you qualify for any small business set aside, such as the 8(a) Business Development program, HUBZone certification, or others. These can make it easier for small business owners to win federal government contractor jobs.

At Federal Contractor Registry, we make it easier for business owners to get started with contracting by providing fast, efficient SAM registration services that save you time and allow you to focus on running your business as well as creating a dynamic capability statement. If you would like to get started with SAM registration, just click on the green New Registration tab on our homepage and fill out our quick contact form.

SAM Government Contracts: A Guide For New Contractors

March 14, 2026March 14, 2026 fcr Leave a comment

Interested in bidding on SAM government contracts? Getting started can be tricky, but at Federal Contractor Registry, we can help. Not only can we provide you with fast, accurate SAM registration services, but we also have a plethora of information that can help contractors get started.

SAM Registration: The First Step

The System for Award Management (SAM) is a database that houses information about all government contractors. In order to work with any federal agency, you need to have an active listing in SAM, so this is typically the first step business owners take before getting started with government contracting.

Before you can register in SAM, you must procure a Unique Entity Identifier (UEI). This UEI number is a relatively new requirement for contractors. Previously, the government asked you to provide a Data Universal Numbering System code, or DUNS. DUNS were generated from a government contractor, but the federal government decided to create the UEI system and streamline the process. We can help you obtain your UEI if you choose to use our services for your SAM registration.

You also must submit a notarized letter to the Federal Service Desk listing your company’s Entity Administrator. This is the individual at your company who is authorized to make changes to your SAM account. We also can help you with this SAM notarized letter requirement if you choose to have us complete your SAM registration.

SAM registration can be extremely complicated and time-consuming, which is why many business owners hire a third-party registration service to complete this task. At Federal Contractor Registry, we provide fast, 100% accurate SAM registrations for companies from any industry.

Once we complete your registration, it typically takes a few weeks for the government to approve the listing. After you are approved, you will receive a Commercial and Government Entity Code, or CAGE code. Once you have your CAGE code and an active SAM listing, you will be eligible to bid on federal contracts.

Small Businesses & Government Contracting

If your business qualifies as a small business, it is essential that you register with the Small Business Administration (SBA). Many federal contracting jobs are set aside specifically for small businesses. These are known as a small business set aside contract, and if you decide to use our services, we can help you sign up with the SBA.

You can register with SBA as a general small business, but there are several SBA contracting programs for specific types of small businesses. For instance, if your business is located inside a Historically Underutilized Business Zone, or HUBZone, you may qualify for HUBZone certification.

If your company is 51% or more owned and operated by a woman, you may qualify as a Woman-Owned Small Business, or WOSB. If your company is 51% or more owned by a veteran, you may qualify either as a Veteran-Owned Small Business (VOSB) or perhaps as a Service-Disabled Veteran-Owned Small Business (SDVOSB).

Lastly, you also might qualify for the SBA’s 8(a) Business Development Program. This program was created to help small businesses owned by socially and economically disadvantaged individuals who wish to bid on government contracts. If you earn an 8a certification, you also will have access to SBA mentorship and training.

Capability Statement – Why They Matter

Every government contractor, regardless of size, needs a capability statement. This is basically a resume that you will provide for all procurement agents. You can submit this statement with your bids, and you also can send it directly to procurement agents to promote your business. You will be expected to have this document, and it’s important to create a dynamic statement that sets your company apart from the competition.

We also recommend that you place this document on your company website so that procurement agents and prime contractors can take a look at this document if they are considering working with your company.

Typically, a capability statement includes the following sections: Core Competencies, Past Performances, Differentiators, and a brief company profile. It also should include your CAGE code, NAICS codes, Product Service Codes, and, of course, contact information, as well as any certifications, such as small business set-asides.

How To Find Government Contracts

The System for Award Management is a great place to start, as this includes most government contracts, both active and inactive. Here’s a step-by-step example of how to find potential federal contractor jobs via SAM.

Head to SAM.gov and select the Contracting tab on the homepage.

Under the “Search Opportunities, Awards or Subcontract Reports,” you will see a search bar. Select “Contract Opportunities” and then enter your NAICS code into the box. This typically produces the closest match to what you can provide for the federal government.

For our search, we used 561720, which is the NAICS code for janitorial services. This is just one of thousands of goods and services that the government needs in the course of a fiscal year. NAICS stands for North American Industry Classification System, and it includes codes for just about any industry imaginable. We can determine which codes best fit your business, or you can go to Census.gov to find your codes.

Once you’ve entered this information, contract opportunities will appear, but this also opens up an expanded search option. We further limited the search by heading to the “Status” tab and unchecking the Inactive tab. Under “Place of Performance,” we selected Florida for our janitorial services company.

Once these items have been checked off, you can scroll down the page to discover if there are any matching contracts.

We found several matches, and when you find a match, click on the entry and read it carefully. The entry will feature the contract’s classifications, which may include a small business set-aside. If you are a small business, you are eligible to bid for the contract. The contract information also will include the primary point of contact, and there should be an attachment providing all of the information about the requirements of the contract.

From there, if you believe your company can fulfill the contract at a competitive price, you can prepare your bid and then submit the offer through the SAM.gov portal before the contract submittal deadline.

There are many companies that, for a fee, will help you create and submit a bid, and many government agencies host workshops that can help you better understand the bidding process. The SBA also provides information to help small business owners learn more about government contracting, and we recommend that you take advantage of whatever resources you can find.

Additionally, if you qualify for SBA’s contracting assistance programs or as a general small business, you could search for subcontracting opportunities via SBA’s SUBNet. Subcontracting is a great way to get started with federal contracting because the prime contractor handles the bidding process and communicates with the procurement agents, and you simply handle a portion of the contract.

In some cases, SAM registration is not required for subcontractors. However, there are many contracts that require the prime contractor to use only certified small businesses and businesses with active SAM registrations, so it’s usually best to keep your SAM account active as well as keep an updated profile with SBA.

SAM registration expires every 12 months, and we can provide you with fast SAM renewal services. We recommend that you renew at least six weeks before your renewal date. It can take several weeks for the government to process renewals, and some procurement agents won’t consider contractors whose SAM registration is nearing its expiration date.

Contact Us For SAM Registration Services!

If you are interested in bidding on SAM government contracts, the team at Federal Contractor Registry is always here to help with SAM registration. To get started, simply click on the green New Registration tab on our homepage and fill out our quick contact form.

What Are The Easiest Government Contracts To Win?

February 9, 2026February 9, 2026 fcr Leave a comment

Did you know that it typically takes six months to a year for a contractor to win their first government contracting job, and sometimes longer? While you may be looking for a fast, easy route into the federal marketplace, when it comes to federal contracting, nothing is ever easy. However, some government contracts are easier to win than others. Finding contracts with less competition, simpler compliance requirements, and faster award dates can be an ideal strategy to consider. Let’s take a look at some options.

Micro-Purchases

While these government contracts are typically worth $15,000 or less, there is a faster evaluation process and minimal paperwork involved. Most of these purchases are made using Government Purchase Cards, or P-Cards, which simplifies the payment process, as well.

While these contracts are not as lucrative as many government contracting jobs, they can serve as a good way for a small business to build up its “past performances.” When you are bidding on government contracts, your past performance is a huge differentiator.

While micro-purchases aren’t big league contracts, they do showcase your ability to provide federal agencies with goods quickly and at a reasonable cost. This can set you apart from bidders who might have no experience working in federal procurement.

Some common types of micro-purchases include:

Office Supplies
Training Materials
Small Equipment Purchases
Software Subscriptions
Minor Repair Work (Painting, HVAC Repair, etc.)
Printing, Marketing & Promotional Materials

Micro-purchases typically are allotted only to small businesses, and one of the perks is that these businesses do not need to have an active account in the System for Award Management (SAM). SAM registration is required for most federal contracting jobs, so if you are just getting started and not quite ready to fully dive into the contracting world, micro-purchases can be a good option to consider.

Simplified Acquisition Contracts

These contracts also are almost always set aside for small businesses, and the value of these contracts is typically $350,000 or less, which is the Simplified Acquisition Threshold, or SAT. This threshold recently was raised from $250,000 to $350,000, just as the Micro-Purchase threshold was raised from $10,000 to $15,000. Any purchases between about $15,000 and $250,000 fall within the SAT.

Because the value of these contracts is considered fairly low, the solicitation process is easier, and the evaluation requirements often are not as stringent. Generally, these types of contracts also have a lower compliance burden than big fed contracts, and the proposals are easier to manage, as well. Again, these typically are set aside just for small businesses, and tend to include goods and services such as:

Facility Maintenance
IT Support & Help Desk Services
Landscaping & Janitorial Work
Security Services
Equipment Installation or Repair
Training & Consulting Services

While these contracts are more financially valuable than micro-purchases, business owners do need to complete SAM registration in order to be considered for these contracts.

Small Business Set Aside Contracts

The Small Business Administration (SBA) manages several programs designed to help small business owners succeed in the federal marketplace, and the federal government “sets aside” a portion of its yearly contracts just for small businesses.

These set-asides include the Woman-Owned Small Business (WOSB) program, the Veteran-Owned Small Business (VOSB) and Service-Disabled Veteran-Owned Small Business (SDVOSB) programs, the 8(a) Business Development Program, and HUBZone certification. Even if you don’t qualify for these programs, you may qualify for contracts set aside for general small businesses.

Qualifying small business owners can bid on competitive set-aside contracts or sole-source set-aside contracts. Competitive contracts are used when the government determines that two or more small businesses could provide the goods and services, and most contracts of $150,000 or less are tagged automatically as competitive set-aside contracts.

Sole source contracts are issued when it is determined that a single company can provide all of the goods and/or services set forth in the contract. Sole-source contracts often are awarded to small businesses or to companies that have a unique good or service that no one else can provide, perhaps a proprietary software program.

Additionally, these contracts often are awarded as part of an emergency response, when the government needs goods or services quickly to meet the immediate needs of Americans, such as after a hurricane.

In order to qualify for any set-aside contracts, you will need to complete SAM registration and sign up with the SBA. We can help with SAM registration (and SAM renewal), as well as help you determine which set-asides are the best fit for your business, and help you sign up with the SBA.

We also link your SBA account to your SAM account, so that prime contractors and federal procurement agents can see that your business qualifies for specific set-asides or as a general small business.

Commercial Item Contracts

These typically are fixed-price contracts with a simplified acquisition process. Sometimes they are available from SAM.gov, but often these are listed on GSA Federal Supply Schedules, which also are known as GSA contracts.

GSA is the General Services Administration, and this agency handles buying goods and services for the federal government. Individual agencies also make purchases, but GSA handles a great deal of procurement to streamline the process government-wide. GSA also acts as the landlord for most federal government buildings.

Becoming a vendor on a GSA schedule can be an arduous process, but once you are on a schedule, the government can simply make purchases from you, bypassing the typical contracting and bidding process. You are not guaranteed to make a sale, but, generally, if you are on a schedule, you have goods or services that the federal government often needs.

Subcontracting Opportunities

For many small businesses, working as a subcontractor is the easiest way to dive into contracting. With subcontracting, a prime contractor handles all of the back and forth with the federal agency, and you simply provide your goods and services as outlined in the contract. Many prime contractors are required to use small businesses as subcontractors for certain contracts.

Subcontracting can be a great way to build those “past performances,” and to learn about contracting without having to do any of the heavy lifting. SAM registration may or may not be required, but some contracts do require prime contractors to use small businesses that match a specific set-aside, so completing SAM registration and signing up for SBA programs can be the best way to ensure that you don’t miss out on any contracting opportunities.

6. State & Local Contracting

While federal contractor jobs can be lucrative, there are also many government contracts available through state, county, and local governments. All states have procurement websites where you can sign up your business and search for contracting opportunities.

You also can market directly to various state or local agencies, and many agencies host networking events for contractors, which can be a great way to learn more about contracting and potentially find new business. Businesses can market directly to federal agencies, as well, and this can be a great way to increase their visibility.

FCR – We Are SAM Registration Experts

At Federal Contractor Registry, we can help you take the first step into government contracting – SAM registration. While the government does not charge a fee to register in SAM, this can be a complicated process, taking 10 or more hours to complete, and many business owners become so frustrated by the complexities of SAM registration that they give up on contracting entirely, and that’s a shame, because there are many lucrative opportunities available.

To streamline the process, many business owners turn to a third-party registration service for SAM registration. While we do charge a fee, our team handles hundreds of registrations every year and can complete your SAM registration (or renewal) 100% accurately and quickly, ensuring that you are eligible to bid on government contracts as quickly as possible. To get started, just click on the green New Registration tab on our home page.

Federal Contracting Jobs: Avoiding Compliance Issues

February 9, 2026February 9, 2026 fcr Leave a comment

Compliance is essential for all federal contracting jobs, yet new contractors can easily make mistakes as they are learning the ropes. With that in mind, it’s important to note that federal oversight has increased significantly, with agencies requiring contractors to provide extensive documentation to verify compliance.

On December 5, 2025, the Small Business Administration (SBA) ordered all participants of its 8(a) Business Development Program to provide an abundance of financial records, dating back to the previous three fiscal years, as part of a “comprehensive effort to protect taxpayers and legitimate small businesses by rooting out fraud, waste, and abuse.”

The 8(a) Business Development Program, often informally called 8a certification, is a designation for small disadvantaged businesses, and, if certified, you are eligible to bid on special federal government contracting jobs that are set aside specifically for 8(a) program participants.

SBA manages several of these programs, each of which is known as a small business set aside. Additional set-asides include the Woman-Owned Small Business (WOSB) set aside, the Veteran-Owned Small Business (VOSB) set aside, and HUBZone certification, to name a few. Given the current emphasis being given to the 8(a) program, it’s not unlikely that other set-asides will be audited, as well.

What Is Compliance in Government Contracting?

Compliance means you must carefully adhere to all laws, regulations, contract terms, and program requirements that apply to your contract. If you are new to the world of federal contracting, winning a contract is just part of the equation.

Once you earn a contract, you must be able to continuously prove that your company:

Meets eligibility requirements
Follows all contract performance rules
Uses government funds appropriately
Maintains proper documentation
Operates ethically and transparently

In theory, you likely are entering the world of government contracting with the best of intentions, excited to be helping the government while expanding your business and boosting your profitability. Committing fraud is typically the last thing most business owners intend to do. However, government regulations and procedures can be very complicated, and it’s easy to make mistakes.

Here are some of the most common mistakes government contractors make that can raise red flags during an audit, and issues that can cause contract termination, payment withholding, suspension from the System for Award Management, and even civil penalties.

Improper Documentation & Recordkeeping

This is very common, which is why it is so crucial that you keep all records organized and easily at hand. It’s important to understand that contract requirements don’t just pertain to the actual work itself, but also to proving compliance with records before, during and at the end of a contract. Some common issues include:

Missing payroll or timekeeping records
Poor subcontractor documentation
Lack of cost tracking by contract
Incomplete contract deliverable records
Missing eligibility or certification documentation

Ownership & Control Compliance

This is especially common with set-asides. Small businesses in these special certification programs must be able to prove that qualifying owners truly control a company. For instance, for a Service-Disabled Veteran-Owned Small Business, or SDVOSB, a service-disabled veteran must own 51% of the business and be responsible for making major decisions for the company. If these requirements are not met, then the business is not in compliance and may face penalties or removal from the SDVOSB program.

Failure To Maintain Certification

In order to bid on federal contracting jobs, all contractors must have an active listing in the System for Award Management (SAM). This is the main database for government contracting, and you must complete SAM registration before you can bid on any contracts.

This registration expires annually, so you also must complete your SAM renewal every year. If your SAM listing expires, your account becomes inactive, and you no longer can bid on any contracting jobs, and if you are in the middle of a contract and the SAM registration expires, the government must halt the contract, because you are now out of compliance.

There are many additional certifications or designations you may be required to have, as well as specific registration requirements. For instance, you may need to complete an annual SBA review in order to maintain eligibility for a contract, and if you fail to complete the review, this can cause your business to fall out of compliance.

Inadequate Accounting & Cost Controls

When you earn a government contract, you are essentially being paid by the taxpayers of the United States, and federal contractor jobs require accurate financial tracking and cost allocation. Some common issues include contractors that have inadequate timekeeping systems, improper billing practices, or even charge unallowable costs to contracts. If these issues are noticed, this can trigger an audit.

Labor Law Violations

Many contracts require strict compliance with wage and labor regulations, and common problems include:

Incorrect wage classifications
Failure to follow prevailing wage laws
Missing certified payroll reports
Misclassifying employees as contractors
Failure to provide required fringe benefits

How To Maintain Compliance

Staying compliant with government contracts requires ongoing attention, strong internal systems, and clear documentation practices. Business owners who prioritize compliance early often avoid costly audits, payment delays, and contract risks. The following tips can help contractors build a strong compliance foundation.

Establish Internal Compliance Procedures

Compliance should never be an afterthought, it should be treated as a core business function. Create a written policy that outlines how your company tracks everything from labor hours to billing to maintain required records.

Ensure Thorough & Organized Documentation

Government agencies often require their contractors to provide compliance, as we showed above with the recent 8(a) program audits. Document everything and keep organized records of payroll, contract deliverables, invoices, certifications, and correspondence with your contracting officers.

These records should always be easy to access. With the 8(a) audit, program participants were given just 30 days to provide three years’ worth of documentation, and staying organized can ensure you don’t scramble if you need to prove compliance.

Keep Registrations & Certifications Current

Administrative requirements such as maintaining SAM registration, updating representations and certifications, and completing annual program reviews are essential for continued eligibility. Missing deadlines or allowing registrations to lapse can place contracts and future opportunities at risk.

Implement Reliable Accounting & Timekeeping Systems

Accurate financial tracking and labor reporting are essential components of compliance. Use accounting and timekeeping systems that allow you to track costs by contract, properly allocate indirect costs, and maintain clear audit trails.

Conduct Regular Internal Compliance Reviews

Periodic internal reviews can help identify compliance gaps before they become serious issues. Many successful contractors perform annual or semiannual compliance checks to verify that documentation, reporting, and performance requirements are being met.

Stay Informed About Regulatory Changes

Government contracting regulations and program requirements evolve regularly. Staying informed about updates from agencies such as the SBA, Department of Labor, and contracting offices can help businesses remain proactive rather than reactive.

Additionally, keep your staff informed about these changes and ensure that all employees involved in contract performance are well-trained regarding applicable compliance requirements.

How FCR Can Help

At Federal Contractor Registry, we can help with one facet of compliance – ensuring an accurate and active SAM registration. We handle hundreds of registrations every year for all types and sizes of companies, and our team can complete your SAM registration or SAM renewal quickly and 100% accurately.

If you are new to government contracting, we also offer several value-added features in our registration fee. For instance, we will help you procure your Unique Entity Identifier, or UEI number, which is a new requirement when registering in SAM.

We also will help you complete your SAM notarized letter, which lists the Entity Administrator for your SAM account. This letter is required for anyone who is completing their first SAM registration.

If you qualify as a small business, we can help you get started with the SBA and determine which set-asides fit your business and ensure that your SBA account is linked to your SAM account. Prime contractors and procurement agents often recruit from SAM.gov, so it’s crucial that your SAM account include your set-asides and any important certifications that can set you apart from other similar companies.

Federal contracting jobs can be an amazing source of income for any business, but compliance is mandatory. We can help you with the SAM requirements, but we also highly encourage business owners to create internal systems that ensure you will always be following the federal rules and regulations. If an audit comes your way, you will be prepared and ready to show the government any requested documentation as quickly as possible.

System for Award Management: Frequently Asked Questions

January 19, 2026January 19, 2026 fcr Leave a comment

The System for Award Management (SAM) is the federal government’s centralized system for managing contractor eligibility, awards, and compliance. For businesses considering government contracting, understanding SAM is essential, and we’ve compiled some answers to our most frequently asked questions about SAM and contracting in general.

What Is The System For Award Management?

The U.S. Government has been buying goods and services from the private sector for more than 200 years, almost since our nation’s founding in 1776. Through the years, the contracting process has evolved, and, in 2012, the System for Award Management was created.

This database, known as SAM or SAM.gov, contains information about all federal contractors as well as federal grant applications and recipients. In the past, there were several different databases for government contractors, but the federal government streamlined the entire contracting system into one centralized database. You must complete SAM registration in order to bid on government contractor jobs.

Why Is the System for Award Management Important?

If your entity is not listed in SAM, you cannot do business with any federal agency or apply for federal grants. Additionally, SAM is the first place federal procurement agents go to learn more about your company and its status. Prime contractors also use SAM as a tool to find subcontractors.

What Happens If A SAM Registration Becomes Inactive

Your SAM registration expires every 12 months, so you must renew your listing every year. If your listing expires, federal agencies will no longer be able to work with your company, and you will be ineligible to bid on any federal contractor jobs.

We recommend that you complete SAM renewal well ahead of your expiration date. If your date is fast approaching, many procurement agents will not consider your company for contracts because if the account becomes inactive, they cannot work with you, and this can cause serious delays and issues for the government agency.

Do Subcontractors Need To Be Registered in SAM?

Subcontractors are hired by prime contractors to perform a specific portion of work under a large government contract. The prime contractor does the actual bidding on the contract and handles all of the back and forth with the federal agency.

For some contracts, subcontractors are not required to complete SAM registration. However, some contracts do specify that all contractors (prime and subcontractors) have active SAM registrations. Additionally, prime contractors often are required to use designated small businesses to fulfill contract requirements.

Therefore, opting to complete SAM registration can open up more subcontracting opportunities, so we highly recommend taking this step even if you never plan on bidding on contracts as a prime contractor.

Additionally, if you own a small business, it’s wise to sign up with the Small Business Administration, as they offer special programs to make it easier for small businesses to win government contracts. They also run SubNet, which is the federal government’s subcontracting database.

Who Qualifies For SAM?

In general, any entity (individual or business) that wants to do business with the U.S. federal government generally qualifies to register in the System for Award Management. The types of entities that typically qualify include:

Small, Mid-Size & Large Businesses
Sole Proprietors & Independent Contractors
Nonprofit Organizations
Educational Institutions
State, Local & Tribal Governments
Non-U.S. Entities

While the aforementioned groups generally are eligible, no one is guaranteed federal contracts, grants or funding. Registering in SAM simply allows you to bid and participate in federal contracting and grant programs.

What Is A Small Business Set Aside?

The government “sets aside” certain government contracts just for small businesses, and while your business may qualify as a general small business, the Small Business Administration offers several special set-aside programs, including:

8(a) Business Development Program
HUBZone Certification
Woman-Owned Small Business (WOSB)
Economically-Disadvantaged Woman-Owned Small Business (EDWOSB)
Veteran-Owned Small Business (VOSB)
Service-Disabled Veteran-Owned Small Business (SDVOSB)

If you qualify for any of these programs, you may find it easier to win federal government contractor jobs, as these set-aside contracts often have less competition than regular federal contracts. During the SAM registration process, we can determine which set-asides fit your business and help you sign up with SBA, and we will link your SBA account to SAM so that prime contractors and procurement agents can see your status when they are searching for potential contractors in SAM.

What is the Excluded Parties List (EPL) in SAM?

This is a list of individuals or entities that are no longer allowed to do business with any federal government agencies. If you are on the EPL, you cannot bid on government contracts or apply for federal grants. Entities are placed on the list for a variety of reasons, including:

Committing fraud or providing false statements
Contract performance failures
Tax delinquency
Criminal convictions or civil judgments
Ethics violations
Failure to comply with federal laws

There are two types of exclusions:

Suspension – Temporary, often imposed while an investigation is ongoing
Debarment – Longer-term, imposed after a formal determination

In some cases, you simply must wait for the exclusion period to end. Then, if the federal government finds no additional issues, the exclusion may be removed. In some cases, you can apply for early removal if you can demonstrate that you are now operating as a responsible contractor and in line with all government regulations.

How Much Does SAM Registration Cost?

The federal government does not charge a fee for SAM entity registration or for SAM renewal. However, it can be a very complicated process and typically takes 10-12 hours for those unfamiliar with the system and aspects such as Federal Acquisition Regulations, NAICS codes, and other government-related terms.

Because it’s confusing and time-consuming, many business owners will hand off this task to a third-party registration service, such as Federal Contractor Registry. While we do charge a fee, we handle hundreds of SAM registrations every year and understand the complexities of this process. Our team will provide you with fast and accurate SAM registration services so that you can get started bidding on government contracting jobs as quickly as possible.

How Long Does SAM Approval Take?

In general, it takes about two weeks for an entity to have its SAM registration approved; however, this timeline can vary. If mistakes are made on your application, for example, this can delay approval, as you will need to make corrections and resubmit. Mistakes are common, which is why it can be smart to use a third-party registration service to ensure accuracy.

Additionally, the Federal Service Desk, which handles SAM registration, sometimes experiences backlogs due to a high volume of registrations and renewals, so this also can delay approval. This is typically why we recommend that companies renew their SAM registration at least six weeks in advance, as this allows the Federal Service Desk plenty of time to approve your renewal.

Let Us Help With SAM Registration!

If you would like to become a federal contractor, we can provide you with fast and accurate registration in the System for Award Management. Our SAM registration services also include helping small businesses sign up with SBA and help with tasks such as acquiring your UEI number and completing the SAM notarized letter requirement. To get started, just click on the green New Registration tab on our homepage.

SAM.gov: The Foundation of Federal Contracting Success

January 19, 2026January 19, 2026 fcr Leave a comment

While many potential government contractors view registration in SAM.gov as simply a task they need to complete, there’s more to the System for Award Management (SAM) than you might think. Successful contractors view SAM as an asset that contributes to their long-term success in federal government contracting.

SAM Gov: The Gateway To Federal Contracting

If you want to do business with any federal agency, completing your SAM registration is the first step. An active SAM account is required for all types of federal contractors, including subcontractors.

While subcontractors don’t bid on contracts and work under a prime federal contractor, they should have an active SAM account. This is not always required for every contract, but some contracts do require that all participants have active SAM listings.

Additionally, if you will be paid directly with federal funds and not by the prime contractor, SAM is the way federal agencies make payments, so you will need to register. SAM registration also is required for any business owner seeking a federal grant, and you will need to place your Commercial and Government Entity (CAGE) Code on any federal grant applications. You will receive your CAGE Code once your SAM account is approved, and this is a unique identifier for your company in SAM.

Contracting officers, known as procurement agents, also use SAM to verify core business information for potential contractors. Most importantly, they look to see that the company has an active listing and that the company is in good standing.

Federal agencies cannot work with contractors whose listings have expired, nor can they work with contractors on the Excluded Parties List (EPL). Any entity listed in the EPL is not eligible for contracting. A company can be placed on the EPL for a number of reasons, including tax delinquency, ethics violations, failure to comply with federal regulations, or even contract performance failures.

SAM.Gov Registration Improves Contractor Visibility

While SAM.gov is often viewed primarily as a compliance requirement, it also plays a meaningful role in how contractors are discovered and evaluated. Procurement agents, program managers, and even prime contractors regularly use SAM as a research tool to identify potential vendors that align with specific requirements. In many cases, a company’s SAM profile is one of the first touchpoints a federal buyer has with that business.

Accurate and strategically aligned information—such as NAICS codes, business size classifications, and capability descriptors—helps ensure a company appears in relevant searches. When this information is outdated, overly broad, or misaligned with actual offerings, it can reduce visibility or create confusion during the evaluation process. Simply being “active” in SAM does not guarantee meaningful exposure; how the profile is structured and maintained matters.

For subcontractors in particular, SAM visibility is critical. Prime contractors often review SAM records to confirm eligibility, assess risk, and validate business information before forming teaming arrangements. In this way, SAM functions not only as a gatekeeper for federal eligibility but also as a gateway to broader market access within the federal contracting ecosystem.

SAM.Gov Registration Boosts Small Business Success

The government sets aside a portion of its contracts for small businesses, and this is known as a small business set aside. Not only are there government contract jobs set aside just for small businesses, but many prime contractors are also required to use designated small businesses as subcontractors.

If you are a small business owner, you will want to create an account with the Small Business Administration and link that account to your SAM account. As SAM registration specialists, we can help you determine what set-asides match your business, help you sign up with SBA, and ensure that your SBA information appears in your SAM listing.

Federal agencies and prime contractors rely on SAM data to verify eligibility for set-aside programs such as 8(a), HUBZone certification, VOSB/SDVOSB, and WOSB/EDWOSB contracts. If a company’s SAM record does not accurately reflect its certifications or classifications, it can undermine eligibility—even when those certifications are valid elsewhere.

SAM Updates Are Crucial

Beyond eligibility and visibility, SAM.gov functions as a critical compliance and risk management system. Federal agencies rely on SAM data to confirm that contractors meet regulatory requirements throughout the contracting lifecycle—not just at the point of award. Information contained in SAM supports responsibility determinations, ethics reviews, and ongoing compliance monitoring.

One of the most common mistakes contractors make is treating SAM as a one-time administrative task rather than an ongoing responsibility. This “set it and forget it” mindset often leads to lapsed registrations, outdated information, or overlooked compliance issues that surface at critical moments.

Inaccurate, outdated, or inconsistent SAM records can introduce unnecessary risk. Common issues such as misaligned representations and certifications, expired records, or unresolved validation matters can trigger additional scrutiny or delay contract actions. In more serious cases, errors may result in payment holds or findings during audits and reviews.

Get Started With Federal Contractor Registry!

SAM Registration is the first step contractors must take in order to bid on federal contracts, and while the government does not charge a fee to register, the process is far from simple. Entity registration can take 10 or more hours and any mistakes will delay your approval. Because of these complexities, many people hire a third-party registration service to complete this important task.

At Federal Contractor Registry, we provide SAM registration and SAM renewal services for all types and sizes of businesses. Our team will complete your SAM registration quickly and 100% accurately. If you are struggling with the SAM.gov registration process or don’t have the time to complete this complicated task, we can help. To get started, click on the New Registration tab on our homepage.

SDVOSB Certification & Contracting: How To Get Started

December 18, 2025December 18, 2025 fcr Leave a comment

Did you know that the federal government attempts to award 5% of its yearly contracting budget just for Service-Disabled Veteran-Owned Businesses, or SDVOSBs? That means that billions of dollars each year are awarded to business owners with SDVOSB certification. If you are interested in selling goods and services to the U.S. government, this could be a great opportunity for your business.

Who Is Eligible?

First and foremost, this program is available only for veterans who have a service-connected disability rating from the Department of Veterans Affairs (VA), and 51% of the business must be owned by a service-disabled veteran or veterans.

Additionally, a service-disabled veteran must be in control of daily operations, typically holding the highest officer position, such as the CEO. This veteran must have full control over long-term decision-making for the business.

Of course, in order to qualify as an SDVOSB, your business also must be considered small by the Small Business Administration (SBA). To determine whether or not your business would be considered small, head to https://www.sba.gov/federal-contracting/contracting-guide/size-standards/size-standards-tool.

Keep in mind, if you are a veteran, but are not service disabled, you have the option of applying to be designated a Veteran-Owned Small Business, or VOSB. There are many government contracting job opportunities for VOSBs and SDVOSBs. Many of these set-aside contracts are sole-source contracts, which can be easier to win, especially if they are reserved just for SDVOSBs or VOSBs.

Sole-source contracts are contracts where the government determines that only one business is needed to fulfill the requirements of the contract. Additionally, the federal agency is not required to take bids from multiple vendors, they can simply contact a qualified small business and get started with the contracting process.

Of course, you also bid on competitive contracts, as well. These are publicly posted federal contractor jobs and, while there will be competition for these jobs, if you can meet the requirements, you are free to bid on any contract and sometimes competitive contracts also are set aside just for SDVOSBs.

Keep in mind, if you do not qualify for either program, but own a small business, you can simply sign up with the SBA as a general small business or look at other programs, such as 8a certification or HUBZone certification or perhaps as a Woman-Owned Small Business, or WOSB. These types of programs are known as a small business set aside because the federal government “sets aside” a portion of its contracting budget for small businesses.

How Long Does SDVOSB Certification Take?

The first step is to gather the documentation required by the SBA to prove eligibility. This includes providing VA-documented disability confirmation as well as providing business records, etc.

From there, you will fill out the application for SDVOSB certification, submit the required documents and then submit it all to SBA. Generally, it takes the SBA’s Veteran Small Business Certification (VetCert) program about 60-90 days to review the application.

Additional Benefits

As a participant in the SDVSOB program, you also may be able to access federal surplus property through the General Services Administration. These are items that the federal government no longer needs, but are still usable.

This property can include a wide range of items, including office furniture, electronics, industrial equipment, construction equipment, appliances, and even vehicles. The government does not charge you for this equipment, but there are some restrictions. For instance, you must use the equipment for business use only, and you must be certified in SBA’s VetCert database.

The SBA also offers free training programs to help veteran business owners. In general, SBA also offers many loan programs to help you start up a business or expand your business, and these can be well worth checking out if you need some capital.

If you plan to bid on government contract jobs, another resource we recommend is the Veteran Institute for Procurement (https://nationalvip.org/index). This organization offers business training and help for learning the ropes of federal procurement, and can be a great resource for any veteran business owners.

SAM Registration: Required For All Government Contractors

While the SDVOSB certification program can ensure you have access to special set-aside government contracts, you cannot bid on any of these contracts without first completing your registration in the System for Award Management (SAM). This is the database that contains data about all government contractors, and you must have an active listing to be considered for any federal contractor jobs or federal grants.

While federal agencies cannot do business with you without SAM registration, the registration process can be a significant hurdle for many small business owners. The government charges to fee for registration, but the complexities of the process often discourage people from completing their registration.

This is why many business owners turn to a third-party SAM registration and SAM renewal service. As SAM experts, we can complete your registration quickly and 100% accurately. Our team also will help you sign up with SBA and link your SBA account to SAM account. This will allow federal procurement agents to check your small business and SDVOSB status easily to ensure that you meet the requirements of a set-aside contract.

Additionally, we can help business owners procure their Unique Entity Identifier, or UEI number. This is a newer requirement for SAM registration, and all first-time registrants must apply for a UEI. You also must send the federal government a notarized letter identifying your company’s Entity Administrator, the person authorized to make changes to your SAM account, and we can help with this SAM notarized letter requirement as well.

Government contracting can be a great way for veterans to expand their businesses, and SDVOSB certification is a crucial step you need to take. We can help with this as well as providing you with fast SAM registration services. Thank you for your service to our country, and feel free to contact us at any time to get started with the SAM registration process.

HUBZone Certification: Facts For Government Contractors

December 18, 2025December 18, 2025 fcr Leave a comment

If you own and operate a business located in a Historically Underutilized Business Zone, or HUBZone, you may be eligible for special government contracts. At Federal Contractor Registry, we can help with HUBZone Certification, but first, let’s take a look at this option as well as other certification options for small business owners.

Understanding The Small Business Set Aside

The Small Business Administration (SBA) provides certification for many different types of small businesses, and the federal government sets aside a portion of its government contracting jobs specifically for certified small businesses. These are usually just called “set asides,” and there are several different options, including:

HUBZone Certification
Veteran-Owned Small Business (VOSB Certification)
Service-Disabled Veteran-Owned Small Business (SDVOSB Certification)
Woman-Owned Small Business (WOSB Certification)
Economically Disadvantaged Woman-Owned Small Business (EDWOSB)
Small Disadvantaged Business (SDBs)
8(a) Business Development Program (aka 8a Certification)

Keep in mind, if you do not qualify for any of these programs, you can still sign up with the SBA as a general small business. There are plenty of contracting opportunities for small businesses, even if you do not qualify for these specific set-aside contracts.

The advantage of the aforementioned set-asides is that you often can gain access to federal sole-source contracting opportunities and competitive contracts that mid-sized and large businesses cannot access because they limit bidding just for small businesses. You also have the option of bidding on other federal contracts, including those open to all businesses, provided you can meet the requirements of the contract.

What Is HUBZone Certification?

HUBZones are located in areas that the federal government identifies as economically distressed. These zones are chosen to help boost business growth and job creation in communities that, historically, have struggled financially.

HUBZones often include low-income urban neighborhoods and rural areas with low population and limited economic activity. All federally recognized tribal lands also qualify as HUBZones.

Additionally, areas where military bases have been closed often qualify, as these closures can have a huge impact on the local economy. Furthermore, if your vicinity was impacted by a major disaster (fire, hurricane, etc.), the area could be designated as a temporary HUBZone to aid with recovery and rebuilding efforts.

In order to qualify for HUBZone certification, you must meet ALL of the following criteria:

You Must Own A Small Business

SBA determines whether or not a business qualifies as small, and this is determined by either your revenue or the number of employees, or both.

Business Owner Status

The business must be 51% or more owned and controlled by United States citizens, a Community Development Corporation, a Native Hawaiian Organization, an Alaska Native Corporation, or a federally recognized Native American/Indian tribe.

Location

The principal office for your business must be in a designated HUBZone. This is the office where the majority of your employees work. So, if you have offices in other locations, not in HUBZones, you may qualify if most of your employees work in an office located inside a HUBZone.

Employee Residence

Additionally, at least 35% of your employees must reside in a HUBZone. It does not have to be the HUBZone where your principal office is located, but you must be able to document that 35% or more of your staff lives in a HUBZone.

If you meet these criteria, you are likely eligible for the HUBZone program. Only HUBZone-certified companies can bid on contracts with a HUBZone set aside. You also will need to complete registration in the System for Award Management (SAM), and we can help with this process.

Do I Qualify As A Small Business?

The SBA sets size standards for all types of small businesses, and, in many cases, even if you have dozens or even 100+ employees, you will still qualify as a small business. To check, head to https://www.sba.gov/federal-contracting/contracting-guide/size-standards/size-standards-tool.

To determine whether or not you qualify, you will need to know your North American Industry Classification System codes. To find your codes, head to www.census.gov/NAICS. These codes describe the specific goods or services that you can provide to the federal government.

Where Can I Find A HUBZone Map?

You can find a HUBZone map on the SBA website at https://maps.certify.sba.gov/hubzone/map. Once you head to that page, just type in your physical address to see if your business is located in a HUBZone.

How Long Does It Take To Get HUBZone Certification?

It can take some time to gather all of the documentation needed to apply for the HUBZone program. Once you have submitted the paperwork, which will include everything from proof of residency in a HUBZone, financial statements, and more, it typically takes about 60-90 days to gain approval from SBA. You will also need to recertify your HUBZone status every three years.

SAM Registration: The Gateway to Federal Contracting

While SBA government contracting can be very profitable, applying for set-aside status is just one step of the process. Any business owner who wishes to bid on federal contractor jobs must also complete SAM registration, and we can help.

The System for Award Management (SAM) is the federal database that includes information about every government contractor. You must have an active SAM account to bid on any federal contracts or to apply for federal grants.

The government does not charge a fee to complete SAM registration, but it is a very complex process and can take 12 hours or more to complete the application. If you make any mistakes, this will delay your acceptance. Because of the complexities associated with SAM registration and SAM renewal, many business owners hire a third-party registration service to complete the process.

At Federal Contractor Registry, we provide fast and 100% SAM Registration services for all types and sizes of businesses. We handle hundreds of registrations every year, as well as SAM renewals. Your registration must be renewed every year, and we recommend renewing at least six weeks before your expiration date to ensure that your account does not deactivate. An inactive account means you cannot work with any federal agencies.

In addition to completing your registration, we can help you sign up with SBA and determine which set-asides might be the best fit for your small business, including HUBZone certification, WOSB, SDVOSB or other programs. If you are ready to get started with government contract jobs, just click on the New Registration tab on our homepage.

Types of Government Contracts: What’s Best For Small Firms?

November 19, 2025November 19, 2025 fcr Leave a comment

Did you know that the U.S. government is the world’s largest buyer of goods and services? Not only that, but more than 20% of government contracts are awarded to small businesses. Contracting can be a great way to grow your business, but what types of government contracts are the best fit for smaller firms? Let’s take a quick look.

Understanding the Main Types of Government Contracts

Becoming a government contractor is a complex process, and learning about the different types of contracts and how to bid is crucial. Here’s a quick look at the most common types of contracts you might encounter:

Fixed-Price Contracts

With these types of government contracts, the contractor agrees to complete the work for a set price. Here’s an example. A government agency might issue a contract to paint a federally-owned building for $50,000. If you estimate that you can complete the contract at this price point, it could be a good option. There are also fixed-price incentive contracts, which award a “bonus” fee if you complete the project ahead of schedule.

Fixed-price government contractor jobs can be fairly straightforward, which is a huge advantage in the confusing world of federal contracting. However, if the materials and labor end up costing more than expected, you do have to complete the job at the agreed-upon price, so it’s crucial that you consider the payment carefully before bidding.

Cost-Reimbursement Contracts

With some government contracting jobs, it’s fairly easy to estimate the total cost of a project. With others, it’s more difficult to determine the total cost ahead of time, which is why cost-reimbursement contracts exist. With these, the government pays you back for any costs incurred and adds a small fee for your profit.

With these contracts, you have a lower financial risk than with a fixed-price contract because you will be reimbursed for actual costs. However, this does require detailed accounting and regular reporting to the federal agency’s procurement team. Here’s an example – an agency might contract with a research and development firm to create new technology for the Department of Energy.

Time & Materials Contracts

Just as the name suggests, with these T&M contracts, you are paid based on the number of labor hours worked as well as the cost of materials. These are common when the government doesn’t quite know the scope of the project from the outset. For instance, perhaps you will be providing IT support services for a federal agency.

The advantage of these federal contractor jobs is that you will be paid for time and for the materials you use. However, you must be meticulous about tracking hours and materials, as the government expects careful documentation.

Indefinite Delivery, Indefinite Quantity (IDIQ) Contracts

IDIQ contracts are used when the government knows it will need a certain type of work, but not how much or how often. For instance, GSA schedules (also known as GSA contracts) are a type of IDIQ contract.

When you get on a GSA “schedule,” it means you are an approved vendor for goods and services for many federal agencies. For instance, perhaps you operate a paper company, you might get a GSA contract to provide reams of paper whenever needed.

The advantage is that once you are on a GSA schedule, agencies can repeatedly buy your goods or services without dealing with a new contract every time. The disadvantage is that there is no guarantee that your goods or services will be needed regularly, although typically these contracts include goods or services very commonly needed by federal agencies.

Special Contracts For Small Businesses

While an approved federal contractor with a small business can bid on any of the aforementioned contracts, there are some contracts specially geared to small businesses, including the following:

Set-Aside Contracts

Some federal contracts are set aside just for small businesses. This means only small companies can compete for them, giving you a better chance to win.

There are also special categories for certain types of small businesses:

WOSB: Women-Owned Small Business
SDVOSB: Service-Disabled Veteran-Owned Small Business
8(a): Small businesses owned by socially and economically disadvantaged individuals
HUBZone: Companies located in historically underused business zones

With a small business set aside contract, you enjoy less competition from large corporations, and the process is easier and faster. You also can gain access to additional mentoring and support through other SBA programs.

Simplified Acquisition Contracts

These contracts are for smaller purchases — usually under $250,000, which fall under what’s called the Simplified Acquisition Threshold (SAT). Here’s an example: A local maintenance company could be hired to repair HVAC systems in a federal building under a simplified acquisition contract.

These can be great for small business owners or those just getting started with fed contracts because there is less paperwork, fewer requirements, and a faster approval process.

Which Option Should You Choose?

Not every contract type fits every small business. The best one depends on your experience, comfort with risk, and the kind of work you do. Here are a few things to consider:

Know Your Risk Tolerance

If you can manage your costs tightly, a fixed-price contract can be profitable. If you want less risk, look for cost-reimbursement or set-aside contracts.

Consider Your Experience Level

New to federal contracting? Try simplified acquisition or set-aside contracts first. More experienced? Explore IDIQ or cost-reimbursement opportunities.

Check Your Accounting System

Some contracts, especially cost-reimbursement, require detailed financial tracking. Make sure your business can handle recordkeeping and reporting requirements.

Match the Contract to Your Work Type

Construction and maintenance jobs often use fixed-price or IDIQ contracts. Research and technical work may fit cost-reimbursement contracts better.

Think Long-Term

Some contract types, like IDIQs, can offer ongoing work and help you build a record of past performance, which leads to bigger opportunities down the road.

Get Started With SAM Registration

While federal government contractor jobs can be very lucrative, there is one big hurdle you must surmount – your System for Award Management (SAM) registration. All federal contractors must have an active SAM account to do business with any federal agency.

The government does not charge a fee for SAM registration, but it is a difficult and confusing process that can take 10-12 hours to complete. If you make any mistakes, this can delay your approval and prevent you from bidding on contracts.

Many business owners opt to hire a SAM registration service for this process. At Federal Contractor Registry, we will complete your SAM registration quickly and 100% accurately, leaving you free to handle the day-to-day of running your business.

If you are a small business owner, our fee includes helping you sign up with the Small Business Administration (SBA) and determining which set-asides might fit your company, from 8a contracts to HUBZone certification or perhaps WOSB or SDVOSB certification.

We will link your SBA account to your SAM account, so that federal procurement agents and prime contractors can easily see that you qualify as a small business. Many prime contractors are required to work with small companies in order to win large government contracts.

The Final Analysis

As you can see, there are many types of government contracts, and several of these might be a great fit for your business. Do some research to see if there is a need for your goods and services, and, if you find some opportunities, contact us at any time for help with SAM registration.

What Is A UEI Number & Do You Need One?

November 18, 2025November 18, 2025 fcr Leave a comment

The Unique Entity Identifier, or UEI number, is a 12-character ID assigned to any organization or individual doing business with the United States federal government. This ID is used to track entities across all federal systems, including the System for Award Management (SAM). Let’s dive in and discuss some important facts about UEIs.

Who Needs A UEI Number?

If you fall into any of the following categories, you will need to attain this ID. Additionally, all of these individuals or organizations also will need to create a SAM.gov account.

Federal Contractors

If you wish to bid on any federal contractor jobs, you must have a UEI, and you must complete your SAM.gov registration. During the SAM registration process, you can apply for a UEI. If you have previously completed SAM registration, the government already will have assigned you a UEI.

Federal Grant Recipients

The U.S. government offers many different types of grants and financial assistance. For instance, if you are a college student, you might apply for federal grants, such as a Pell Grant, to fund your education. A small business might apply for a research and development grant. A preschool might apply for a Head Start grant to help it better serve people in its community. All of these individuals or groups will need a unique entity ID.

Cooperative Agreement Partners

This is a bit more complex, but cooperative agreements are meant to support a specific public purpose with substantial federal government involvement. For instance, the National Oceanographic and Atmospheric Administration (NOAA) might study a coastal ecosystem, partnering with local scientists as well as bringing in federal scientists.

UEI Number& DUNS Number: Which Do You Need?

If you have been researching government contracting, you might be wondering if you need a DUNS number, a UEI number, or both. For many years, entities and individuals needed a Data Universal Numbering System (DUNS) code before they could register in SAM.

However, the necessity of a DUNS number was phased out several years ago and was replaced by the UEI. You will still hear people talk about needing a DUNS, but this is no longer required.

What About SAM Registration?

SAM.gov registrants are the only ones that can do legal business with the federal government. So, if you wish to bid on any federal government contracts, you must complete the SAM registration process, and we can help!

The government does not charge a fee for SAM registration or for attaining the UEI number, but the registration process is very complex and can take ten or more hours to complete. Many people hire a third-party registration service to complete the process, such as Federal Contractor Registry.

We handle hundreds of SAM registrations every year, and our team can complete your entity registration quickly and 100% accurately. It is very easy for those unfamiliar with SAM.gov to make mistakes, which delays your approval and your ability to bid on government contracting jobs.

Additionally, you must maintain an active registration to bid on government contracting jobs. If you need help renewing your registration, our team provides SAM renewal services, as well as initial registrations.

Our service includes applying for your UEI number, which is one of the first steps in the SAM registration process. In addition to completing your registration and getting your UEI, we also will help you with the SAM notarized letter requirement. All registrants must send the federal government a notarized letter listing their Entity Administrator, which is the person at your company authorized to make changes or update your SAM.gov account.

Additionally, if you are a small business owner, we can help you sign up with the Small Business Administration (SBA) and link your SBA account to your SAM account. The SBA offers grants, loans and helpful information for small business owners, and oversees the government’s subcontracting database, SUBNet. Becoming a subcontractor is a great option for anyone new to contracting, because the prime contractor handles all of the details while you learn the ropes.

The government also sets aside a portion of contracts just for small businesses, these are known as a small business set aside, or set-aside contracts. For instance, there are contracts set aside just for service-disabled, veteran-owned businesses, or SDVOSB. There are set asides for a woman-owned small business, or WOSB. These are just a few of the options, and our team can help determine which set asides best fit your situation and help you sign up for these programs.

What About The CAGE Code & MPIN Number?

Getting started with government contractor jobs includes learning a huge amount of “government-speak,” such as SAM and UEI and also CAGE codes and MPIN, not to mention things like Federal Acquisition Regulations (FAR), and much more.

Once you complete SAM registration and are approved, the government will issue you a Commercial and Government Entity (CAGE) code. This is the code that procurement agents and prime contractors will use to look up information about your business in SAM. You will put this code on your website and your capability statement, so that it’s easy for government agencies and other contractors to research your company.

On the flip side, the Marketing Partner Identification Number, or MPIN, should never be shared with anyone. This is a code that you use to access and make changes to your SAM account, and it should always remain private. If anyone asks for your MPIN, do not provide it. It’s fine to provide you CAGE code, but not the MPIN.

Get Help With SAM & UEI

If you want to get started with federal contracting, we can help by completing your SAM registration, as well as obtaining your UEI number. We help companies of all sizes, from Fortune 500 corporations to small and mid-size companies. To get started, just click on the green New Registration tab on our homepage.