Category: System for Award Management

Government Contracting: How Will It Change In 2025?

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Whether you are a government contractor or wish to become one and start bidding on contracting jobs, it’s important to understand that when the country shifts leadership, this can affect the world of government contracting.

 

What’s in store for 2025? With a new administration, a federal contractor may encounter shifts in policy focus, priorities, and regulatory requirements. Here are several areas where federal contracting could change under a new administration, but keep in mind, that these are generalizations that could happen no matter the candidate or the political party.

 

  1. Shifts in Budget Priorities

An administration often reallocates federal budgets toward its policy priorities. For instance, there may be increased funding for areas aligned with the administration’s agenda (such as defense, infrastructure, or technology). Conversely, other sectors might see reduced budgets, potentially impacting the availability of government contracting in those areas.

 

  1. Regulatory Adjustments

Changes in regulations are common with a new administration. An administration focused on deregulation might reduce compliance requirements for contractors, aiming to streamline contracting processes and cut down on bureaucratic hurdles. This could mean less oversight with some federal government contractor jobs but also fewer protections or stricter rules in others, depending on the sector.

 

  1. Contracting Opportunities for Small Businesses

Different administrations have varied approaches to supporting small businesses, especially those that are minority-owned or veteran-owned small businesses. New incentives, quotas, or changes in eligibility for set-aside programs might occur, impacting the landscape for a small business in federal contracting.

 

  1. Emphasis on “Buy American” Policies

A strong “Buy American” stance could lead to increased requirements for domestic sourcing and production in government contracts. This may benefit United States-based companies and manufacturers while posing challenges for contractors who rely on international suppliers.

 

  1. Focus on Specific Sectors (e.g., Defense, Technology, Infrastructure)

An administration might focus federal resources on specific sectors, leading to increased contracting opportunities in some government agencies. For example, prioritizing defense spending could mean more Homeland Security or DOD contracts related to military technology, cybersecurity, and infrastructure.

 

  1. Labor and Wage Policies

Labor policies, including minimum wage adjustments or labor protections for federal government contractors, may change. Some administrations may push for higher wages and better benefits for workers on federal contracts, while others might focus on reducing costs and regulatory requirements for employers.

 

  1. Increased Scrutiny of Contractor Ethics and Performance

New rules or increased oversight for contractor performance, ethics, and accountability might be implemented. This could include more stringent background checks, ethical requirements, and performance evaluations to ensure contractor reliability.

 

  1. Greater Emphasis on Cybersecurity Standards

With increased cyber threats, federal contractors may face more stringent cybersecurity requirements, particularly for government contract jobs that involve working with sensitive information. This could mean higher compliance costs for contractors needing to meet updated security protocols.

 

  1. Potential Changes in the Federal Acquisition Process

New administrations sometimes seek to reform or expedite the federal acquisition process such as changing federal acquisition regulations. This could result in changes to how contracts are awarded, making the process faster or reducing barriers for businesses to enter federal contracting markets.

 

Each of these areas reflects common shifts that can accompany a new administration. For federal contractors, staying informed and adaptable to policy changes can help them navigate the evolving landscape and maintain compliance.

 

How Could Higher Tariffs Affect Government Contractors?

President-elect Trump suggested that raising tariffs is a component of his economic plan. While we don’t know yet if this will materialize and to what extent, higher tariffs can impact government contractors, particularly for those who rely on imported materials or components. Here’s a look at how higher tariffs might impact you as a federal contractor.

 

  1. Increased Costs for Materials and Supplies

Government contractors who rely on imported materials (such as electronics, metals, or specialized parts) may face higher costs due to tariffs. These increased costs can impact profit margins, especially for contracts awarded at fixed prices that don’t adjust for fluctuating material costs.

 

  1. Challenges Meeting “Buy American” Requirements

With higher tariffs, contractors may shift toward domestic suppliers to comply with “Buy American” policies, which could increase costs if domestic options are limited or more expensive. This shift may also limit options, affecting product quality or lead times.

 

  1. Impacts on Small and Mid-Sized Contractors

Smaller contractors, often with tighter budgets, may be more significantly affected by rising material costs, making it harder for them to stay competitive or meet contract requirements. This could impact their ability to win future bids or to meet obligations on current projects.

 

  1. Potential Delays in Project Timelines

Contractors may experience delays if they need to source new materials domestically or seek alternative suppliers. Adjusting to higher tariffs might mean renegotiating supply chains, which can push back project timelines.

 

  1. Greater Need for Cost Management and Budget Adjustments

Higher tariffs may require contractors to adopt more rigorous cost-control strategies, especially for long-term projects. Budget adjustments and financial forecasting could become essential to mitigate the effects of rising costs on project viability.

 

  1. Price Adjustment Clauses in Contracts

In response to higher tariffs, contractors may seek price adjustment clauses in new contracts to account for potential fluctuations in material costs. These clauses can help protect contractors but may also lead to more complex negotiations with government agencies.

 

  1. Opportunities for Domestic Suppliers and Manufacturers

Domestic companies may benefit from higher demand if government contractors shift away from imported materials. This could foster new relationships with U.S.-based suppliers, ultimately benefiting contractors focused on building domestic supply chains.

 

Government contractors who can adapt to these changes by building relationships with local suppliers, managing costs effectively, and incorporating price adjustment strategies may be better equipped to handle the challenges that come with higher tariffs.

 

How To Become A Government Contractor

While the administrations may change, government contracting will still provide many business owners with many lucrative opportunities. Before you can work as a contractor or subcontractor, however, you will need to complete your registration in the System for Award Management (SAM).

 

SAM registration is a requirement for anyone selling products and services to the United States government and no federal agencies will work with contractors that do not have an active SAM registration. While the government does not charge a fee for SAM registration or SAM renewal, the process is extremely complicated and can take 10 or more hours to complete.

 

Many business owners simply hire a third-party SAM registration service to complete their registration. At Federal Contractor Registry, we handle hundreds of SAM registrations and renewals each year and will complete your application 100% accurately and as quickly as possible. Once we’ve completed your application and it’s been approved by the General Services Administration’s Federal Service Desk, then you will be eligible to bid on government contracting jobs.

 

In addition to completing your SAM registration, we also will help you sign up with the Small Business Administration, if applicable. We also can help determine which small business set aside best fits your business, whether it’s 8a certification, HubZone Certification, Woman-Owned Small Business (WOSB) or perhaps Service-Disabled Veteran-Owned Business (SDVOSB), etc.

 

Additionally, we also will help you with the SAM notarized letter requirement and help you attain your Unique Entity Identifier, or UEI number, which you must have to register in SAM. All of these services will be included in our SAM registration fee.

 

Get Started With Government Contracting

No matter who might be in the Oval Office, there are plenty of opportunities for government contracting. Whether you wish to bid on hurricane relief jobs or disaster relief jobs, or you have essential services or goods that federal agencies need, becoming a government contractor can be extremely lucrative and help you expand your business. To get started with SAM registration, just head to our homepage, click on the green New Registration tab, and fill out our quick contact form.

Disaster Relief Jobs: Why SAM Registration Is Crucial

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As Hurricane Helene and Hurricane Milton recently have wreaked havoc across Florida and North Carolina, we thought it would be a good time to discuss the intricacies of applying for disaster relief jobs.

 

These jobs not only help Americans recover from disaster, but they can provide an excellent source of income for business owners. Let’s take a look at these types of jobs as well as dive into the intricacies of government contracting.

What Disaster Relief Services Are Needed?

Every state and county has government agencies tasked with disaster relief, and the federal government, of course, has the Federal Emergency Management Agency (FEMA).

 

These agencies not only deal with disaster response but also with disaster preparedness, recovery and mitigation. This means they often stockpile resources in advance of disasters to ensure they are ready to provide services as quickly as possible once a disaster has occurred.

 

State and county agencies, as well as FEMA, offer government contracting jobs to companies throughout each of these phases, and the following are some of the main types of disaster relief contracts issued by various government agencies. The availability of these contracts varies based on the nature and scale of a disaster and the services required.

 

  1. Debris Removal & Cleanup Contracts

These contracts involve clearing debris from roads, neighborhoods, and public areas to facilitate access and ensure safety after a disaster. Services may include:

  • Tree and vegetation removal
  • Demolition and removal of damaged structures
  • Clearing roadways and public spaces
  • Removal and disposal of hazardous materials

 

  1. Emergency Power Supply Contracts

After a disaster, power outages can cripple communities as we’ve seen with the recent hurricanes. Contracts for emergency power supply include:

  • Providing portable generators and fuel
  • Installation of temporary power lines and distribution systems
  • Emergency repairs to electrical infrastructure

 

  1. Water Damage Restoration & Flood Cleanup

Flooding is a common consequence of many natural disasters. Water damage restoration contracts include:

  • Water extraction and drying services
  • Mold and mildew remediation
  • Structural drying and dehumidification
  • Sewage cleanup and sanitation

 

  1. Temporary Housing & Shelter

During and after a disaster, providing shelter to displaced individuals is critical. Temporary housing contracts involve:

  • Setting up temporary shelters (tents, trailers, mobile homes)
  • Managing and operating shelters
  • Providing temporary lodging or hotel accommodations
  • Repair and installation of temporary living facilities

 

  1. Infrastructure Repair & Reconstruction Contracts

Once immediate dangers have been addressed, contracts for rebuilding and repairing infrastructure are issued. These contracts may cover:

  • Road, bridge, and utility repairs
  • Reconstruction of public facilities such as schools, hospitals, and government buildings
  • Restoration of water and sewer systems
  • Shoreline restoration and flood control measures

 

  1. Environmental & Hazardous Material Cleanup Contracts

Some disasters, such as hurricanes or industrial accidents, can cause environmental contamination. Environmental cleanup contracts might include:

  • Cleanup of hazardous materials (asbestos, lead, chemicals)
  • Soil and water decontamination
  • Oil spill response and cleanup
  • Wildlife rehabilitation and ecosystem restoration

 

  1. Emergency Medical Services & Public Health Support

In disaster situations, healthcare services are essential. Contracts in this category can include:

  • Deployment of emergency medical teams and mobile clinics
  • Provision of medical supplies and pharmaceuticals
  • Public health surveillance and disease prevention

 

  1. Logistics & Supply Chain Management

Effective disaster response relies on a robust logistics system. These contracts involve:

  • Transportation and delivery of emergency supplies (food, water, medicine)
  • Warehousing and inventory management
  • Distribution of humanitarian aid

 

  1. Temporary Staffing & Labor Support

During a disaster, there is often a need for additional personnel. Staffing contracts might include:

  • Temporary labor for cleanup and construction
  • Security personnel for disaster-affected areas
  • Administrative and logistical support staff

 

  1. Damage Assessment & Inspection Services

Assessing the extent of damage is critical for both response and recovery. Contracts in this area include:

  • Structural and safety inspections
  • Utility and infrastructure assessment
  • Environmental impact studies

 

  1. Community Support & Crisis Management

Community support contracts address the psychological, social, and logistical needs of affected communities. These contracts may cover:

  • Crisis counseling and support services
  • Coordination of volunteer efforts
  • Community outreach and communication

 

  1. Emergency Food & Water

Providing food and water to affected communities is often a top priority. Contracts in this category involve:

  • Distribution of bottled water and bulk water delivery
  • Provision of meals and non-perishable food items
  • Setup and management of community feeding centers

 

  1. Disaster Preparedness & Training

Some contracts focus on disaster preparedness, training, and planning services. These may include:

  • Developing disaster response and recovery plans
  • Conducting training exercises and workshops
  • Providing emergency preparedness consulting services

 

Why Is SAM Registration Important?

Most disaster relief jobs are issued by a government entity, making them unique from jobs in the private sector. For instance, many federal disaster relief jobs are issued by FEMA and to bid on these government contracts, you must complete registration in the System for Award Management (SAM).

 

SAM registration is required for anyone who wishes to do business with the federal government. Most state procurement agencies also will ask for your SAM identifier, known as a CAGE code, as well.   This code, the Commercial and Government Entity (CAGE) identifier is assigned to you once you’ve completed SAM registration.

 

At Federal Contractor Registry, we can help you complete this crucial step, which can be extremely difficult and time-consuming. We handle hundreds of SAM registrations each year for small and mid-size businesses as well as large Fortune 500 firms. In addition to completing your SAM registration quickly and 100% accurately, we also include the following services with our registration fee:

 

  1. The Unique Entity Identifier

This identifier, usually referred to as the UEI number or UEI, is a recent requirement for new SAM registrants. The UEI has replaced the need to provide your Data Universal Numbering System (DUNS) number, and every company or person new to SAM must apply for and attain a UEI, but we will help with this process.

 

  1. The SAM Notarized Letter Requirement

If you are new to SAM, you also must submit a notarized letter listing your Entity Administrator, which is the person at your company authorized to make changes to your SAM account. We can provide you with a template for this letter as well as instructions so that all you need to do is have it notarized and mail it to the Federal Service Desk;  which is the agency that manages SAM.

 

  1. Small Business Administration (SBA) Assistance

Do you qualify as a small business? If so, we highly recommend that you sign up with SBA and we can help! The government sets aside a portion of all government contracting jobs, including disaster relief jobs, just for small businesses, but to be eligible, you must sign up with the SBA and sign up for any set-aside programs that match your business.

 

We can determine which small business set aside options your company matches, and help you sign up and link your SBA account to your SAM account.  These set-asides include options such as the Service-Disabled Veteran-Owned Small Business (SDVOSB) set aside, as well as the Woman-Owned Small Business (WOSB) set aside, HUBZone certification and 8a Certification.

 

FEMA Certifications

If you plan to bid on FEMA contractor jobs, it can be smart to attain various FEMA certifications. FEMA offers a variety of online courses and certifications designed for those who work in disaster relief and emergency response. While not mandatory for all jobs, these certifications can be highly beneficial:

  • FEMA IS-100, IS-200, IS-700, and IS-800: These are introductory-level courses in the National Incident Management System (NIMS) and Incident Command System (ICS), which are the standardized approaches used in disaster response. They’re particularly useful if you’re working in a team environment during a government-led disaster response.
  • FEMA Public Assistance Certification: This is valuable if you’re working on contracts related to rebuilding or repair efforts funded by FEMA’s Public Assistance Program.

 

Additional Certifications

While SAM registration is crucial, in some cases, you also might need to obtain or be able to show proof of specific certifications. These certifications ensure that you and your business meet the required safety, environmental, and technical standards necessary for handling various disaster recovery tasks. Here are some of the key certifications you might need, depending on the type of disaster relief services you plan to provide:

  • OSHA (Occupational Safety and Health Administration) Certifications
  • HAZMAT Certification
  • First Aid, CPR & AED Certification
  • Contractor Licensing & Certifications
  • Environmental Certifications (ERA RRP, Asbestos Abatement, etc.)
  • Commercial Driver’s Licenses (CDLs)
  • Certified Floodplain Manager Certification
  • Mold Remediation Certification
  • Heavy Equipment Operator Certification
  • Confined Space Entry Certification

 

Again, these will only be needed for those providing applicable services. These certifications not only increase your eligibility for disaster relief contracts but also enhance safety, compliance, and professionalism when working in challenging disaster environments.

 

Ready To Help With Disaster Recovery?

Becoming a government contractor opens up significant opportunities for businesses and individuals looking to work in disaster cleanup. By completing SAM registration and meeting eligibility requirements, contractors can gain access to numerous bidding opportunities for both small and large-scale projects.

 

If you are ready to bid on disaster relief jobs and would like us to complete your SAM registration services, simply click on the green New Registration tab on our homepage and fill out our quick contact form. SAM registration must be renewed annually, and we also offer SAM renewal services, which can be accessed by clicking on the blue Renew Registration tab.

9 Items You Need To Complete SAM Registration

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If you want to become a government contractor, completing your System for Award Management (SAM) registration is a required first step. At Federal Contactor Registry, we handle SAM registration for hundreds of companies every year and we can provide you with reliable, fast and accurate registration services. Before we get started on your registration, however, there are a few pieces of information we will need to complete the process, including the following.

 

  1. Your Legal Business Name

This may seem obvious, but some businesses use slightly different names for advertising purposes than the names registered with the federal government or state government or other entities. We need to know the official name of your entity as registered with state or local authorities.

 

  1. Your Physical & Mailing Address

The government will not accept a P.O. Box as a physical address, so while you may receive mail at a separate location from your physical location, the government will need both of these addresses.

 

  1. Your Taxpayer Identification Number

You will need to provide us with your Taxpayer Identification Number (TIN) or your Employer Identification Number (EIN). These are issued by the IRS and should be found easily enough on your tax forms.

 

  1. Banking Information

The System for Award Management is not just a database filled with information about every federal contractor. It’s also the system used to pay those contractors, and as such, you will need to provide us with the name of your bank, its routing number, the account number and the account holder’s name. We also will need Electronic Funds Transfer information.

 

  1. Your Unique Entity Identifier

This is a fairly new requirement. In the past, the government required entities to provide their Data Universal Numbering System (DUNS) numbers to complete SAM registration. That has been phased out, and the government now generates what is known as the Unique Entity Identifier, or UEI number. If you don’t already have this number, our team will procure it for you as part of our SAM registration services.

 

  1. NAICS Codes

The North American Industry Classification System (NAICS) is a document that contains codes for every type of business or industry. Whether you provide computer repair services, janitorial services, office furniture, HVAC equipment or something else, there’s a code that describes that business. If you don’t know your codes, you can find them at Census.gov or we can determine which codes best match your business as we work on your U.S. federal contractor registration.

 

  1. Business Details

In addition to your legal business name and addresses, we also will need to know the number of full-time and part-time employees as well as whether or not your business qualifies as a non-profit. We also will need information regarding your entity’s legal structure (corporation, LLC, etc.)

 

  1. Contact Information

Of course, it’s essential to provide the name, title, phone number and email address of the main contact at your company who will serve as the liaison with government procurement agents. Typically, we ask for the main contact as well as any alternate points of contact.

 

  1. Ownership & Control

We need to know the names of the owners, of course, but also whether or not the business is perhaps woman-owned, veteran-owned or perhaps minority-owned, as there are special certifications that might apply to your business and make it easier to attain government contract jobs.

 

Why Hire A Third Party?

While the government won’t charge you a fee to register in the System for Award Management, the process is arduous and can take 10, 12 or more hours to complete. We receive calls daily from folks who have reached their breaking point, frustrated with the confusing government-speak and uncertain if they are filling out the application correctly.

 

Hiring a professional SAM registration service takes the guesswork out of the process and saves you many hours. With our level of expertise, we also won’t make any mistakes. Mistakes can delay your approval and prevent you from being able to bid on lucrative contracts.

 

Additionally, we can help with several SAM-related tasks. As stated above, we can help you obtain your UEI number, and we also can help you get started with the SAM notarized letter requirement. This letter, which must be notarized and mailed to the Federal Service Desk, identifies your Entity Administrator. This is the individual at your company authorized to make changes to your SAM account.

 

We also will help you sign up with the Small Business Administration (SBA). SBA offers grants, small business loans and other services for small business owners. However, when it comes to government contracting jobs, the SBA’s set-aside programs are one of this agency’s best offerings. The federal government sets aside a portion of all contracting dollars just for small businesses.

 

While general small businesses can bid on most contracts, there are also special small business set aside contract programs, including the 8 (a) Business Development program (a.ka. 8a certification), the Woman-Owned Small-Business (WOSB) set aside, the Service-Disabled, Veteran-Owned Small Business (SDVOSB) set aside and HUBZone certification. We can determine which set-asides match your business, help you sign up with SBA and link your SBA account to your SAM account.

 

Ready to get started? Contracting can be a fantastic way to boost your profitability, and we can help by providing you with fast, accurate SAM registration services. To learn more head to our main SAM registration page or click on the green New Registration tab on our homepage.

DOD Contracts & The CMMC: What You Need To Know

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According to Forbes, there were more than 2,300 cyberattacks in 2023, so it’s little wonder that the United States Government is concerned about cybersecurity and these concerns extend to government contracting, especially for those working with the Department of Defense. Let’s take a look at the DOD’s Cybersecurity Maturity Model Certification (CMMC) framework and how it affects you as a federal contractor bidding on DOD contracts.

 

What Is The CMMC?

The CMMC is a framework developed by the U.S. Department of Defense (DoD) to enhance and standardize cybersecurity practices across the Defense Industrial Base (DIB) sector. The CMMC is designed to ensure that contractors and subcontractors handling sensitive information for the DoD adhere to stringent cybersecurity standards, thereby protecting Federal Contract Information (FCI) and Controlled Unclassified Information (CUI) from cyber threats.

 

Key Aspects of CMMC:

  1. Maturity Levels

The CMMC framework is structured into five maturity levels, each representing a different degree of cybersecurity rigor:

  • Level 1: Basic Cyber Hygiene – Focuses on basic cybersecurity practices to protect FCI.
  • Level 2: Intermediate Cyber Hygiene – Introduces additional practices and serves as a transitional step to protect CUI.
  • Level 3: Good Cyber Hygiene – Implements practices from the NIST SP 800-171 standard, fully safeguarding CUI.
  • Level 4: Proactive Cyber Hygiene – Enhances practices with more sophisticated measures to defend against advanced persistent threats (APTs).
  • Level 5: Advanced/Progressive – This represents the highest level of cybersecurity maturity, involving advanced techniques and practices to protect against APTs and other complex threats.

 

  1. Process and Practices

Each maturity level in the CMMC framework requires organizations to implement specific cybersecurity processes and practices. As the levels progress, these practices become more comprehensive and proactive in managing cybersecurity risks.

  1. Certification Requirement
  • Unlike previous guidelines where self-assessment was allowed, CMMC requires third-party certification. Contractors must undergo an assessment by an accredited CMMC Third-Party Assessment Organization (C3PAO) to obtain their certification.
  • The required CMMC level for a contractor depends on the sensitivity of the information they handle. For example, organizations dealing with high-value or sensitive data must achieve a higher maturity level.

 

  1. Implementation & Compliance
  • CMMC compliance is mandatory for all DOD contractors and subcontractors as it becomes a requirement for bidding on new DOD contracts. Non-compliance can result in losing the opportunity to secure contracts with the DOD.
  • The framework is designed to be dynamic, with regular updates and revisions to adapt to evolving cybersecurity threats and technological advancements.

 

  1. Objective

The primary goal of CMMC is to safeguard sensitive defense information across the supply chain by ensuring that all entities involved adhere to consistent and effective cybersecurity practices. This is crucial for national security and the protection of defense-related information.

 

Why CMMC Matters

  • Risk Management: By implementing CMMC, organizations can better manage cybersecurity risks, reducing the likelihood of data breaches and other security incidents.
  • Competitive Advantage: Companies that achieve higher CMMC levels may have a competitive edge in securing DoD contracts, as they demonstrate a strong commitment to cybersecurity.
  • National Security: CMMC plays a vital role in protecting national security by ensuring that sensitive defense information is adequately protected from cyber threats, especially as cyberattacks on critical infrastructure and defense systems become more sophisticated.

 

Getting Started With DOD Contracts

Keep in mind, that these CMMC maturity levels are only, at present, for a federal contractor that wishes to do business with the Department of Defense. Additionally, it’s truly only a concern for contractors that handle any type of sensitive information. If you are a contractor supplying something like copy paper or office furniture to the DOD, the CMMC framework likely won’t be an issue.

 

However, while you may or may not have to deal with CMMC, all government contractors must complete their System for Award Management (SAM) registration in order to do business with any federal agency. At Federal Contractor Registry, we can help you complete your SAM registration quickly and 100% accurately.

 

In addition to completing your SAM registration quickly and accurately, our fees also include several value-added features. For instance, if you qualify as a small business, we will help you sign up with the Small Business Administration (SBA) and help you determine which SBA set-aside programs match your business.

 

SBA set-asides are designations for specific types of businesses, such as a Woman-Owned Small Business (WOSB) or a Service-Disabled Veteran-Owned Small Business (SDVOSB). The government sets aside federal contractor jobs specifically for these and other types of small businesses, but it can be tricky to determine which set-asides are the best fit for your business, and we can help.

 

Additionally, we also will help you complete the notarized letter requirement for SAM and help you attain your Unique Entity Identifier or UEI number. The UEI is a new requirement for those signing up with SAM for the first time, and it replaces the requirement to provide your DUNS (Data Universal Numbering System) number.

 

We know that taking the first steps as a federal contractor can be tricky, but we make SAM registration and SAM renewal as easy as possible. Whether you wish to bid on DOD contracts, FEMA contract jobs or other types of fed contracts, the team at Federal Contractor Registry can help you get started. For new SAM registrations, just head to our homepage and click on the green New Registration tab.

Government Contract Jobs: Understanding RFPs & RFQs

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If you plan to bid on government contract jobs, two of the terms you will need to understand include Requests For Proposals (RFPs) and Requests for Quotations (RFQs). While these terms are not limited only to government jobs, many business owners have little to no experience with these documents. Let’s dive in and take a look at the world of RFPs and RFQs.

 

What Is An RFP?

An RFP, or Request for Proposal, is a document issued by a government agency when it requires a solution or service from a civilian contractor. The RFP outlines the specifics of the project or need and invites any qualified government contractor to submit proposals that detail how they would meet those requirements, including technical solutions, project management strategies, staffing, and detailed budgeting.

 

Here are some circumstances that would call for an RFP to be used with a government contract:

  • Complex Projects: RFPs are commonly used when the project requirements are complex or not fully defined and the government agency is seeking comprehensive solutions. This allows the agency to evaluate various approaches and solutions proposed by vendors.

 

  • Customized Needs: When off-the-shelf products or services won’t suffice, an RFP is issued to find tailored solutions that specifically address the unique needs of the government entity.

 

  • Integration of Multiple Services: If a project requires the integration of multiple types of services or technologies, an RFP is suitable as it allows the government to assess how different vendors would coordinate various aspects of the project.

 

  • Value-Based Selection: Unlike requests for quotations or invitations to bid that might focus primarily on price, RFPs allow for a more comprehensive evaluation based on multiple criteria, including technical capability, past performance, quality of the proposed solution, and cost.

 

  • Collaborative Potential: RFPs are used when the government agency seeks not just a vendor but a potential partner who can collaborate on developing a solution. The RFP process allows for discussions, revisions, and negotiations before a final contract is awarded.

 

When it comes to federal contracting jobs, RFPs are a critical tool for ensuring that complex, customized, or large-scale needs are met in a manner that provides the best value and most innovative solutions from competent vendors. This process helps to minimize risk and maximize outcomes by allowing for thorough vetting and comparison of potential solutions.

 

What Is an RFQ?

An RFQ, or Request for Quotation, is a document used by government procurement agents when they know exactly what they need and are primarily interested in gathering and comparing pricing information from qualified suppliers. The RFQ provides detailed specifications of the product or service required and asks vendors to submit their best price quotations for fulfilling those specifications.

 

Here are some circumstances that would call for an RFQ to be used with a government contract:

  • Well-Defined Requirements: RFQs are used when the government has clear, specific, and unambiguous requirements for goods or services. The specifications, quantities, and delivery timelines are already known, allowing suppliers to provide precise quotes.

 

  • Price as the Main Deciding Factor: When the primary selection criterion is the price—assuming all other factors like quality and service standards are met—an RFQ is the appropriate tool. It is straightforward and works best for commodity purchases where little differentiation between products exists.

 

  • Shorter Procurement Cycle: RFQs are generally quicker to prepare and evaluate than RFPs because they focus on price and do not require a detailed evaluation of proposals that cover aspects like design or strategic approach. This makes RFQs suitable for straightforward purchases that need to be expedited.

 

  • No Need for Negotiation: RFQs are used when there is no expected need for negotiation on aspects other than price. Since the requirements are clear, there’s typically no need for back-and-forth discussions on the details of the project or deliverables.

 

  • Repeat Purchases: When purchasing standard items that the government entity regularly buys (like office supplies, standard equipment, etc.), RFQs make it easy to obtain and compare current market prices before making a repeat purchase.

 

  • Low-Risk Purchases: For low-risk items where the purchase does not involve a significant expenditure or complex requirements, an RFQ is often sufficient to ensure that the government obtains competitive pricing from capable vendors.

 

RFQs in government contracting are thus primarily utilized for their efficiency and effectiveness in situations where the requirements are straightforward, and the focus is on obtaining the best price for a well-defined need. This method is less about exploring innovative solutions and more about ensuring cost-effectiveness and efficiency in procurement.

 

 

Get Started With Government Contracting!

If you want to bid on any government contracting jobs, the first step you must take is to complete your registration in the System for Award Management (SAM). At Federal Contractor Registry, we can complete your SAM registration quickly and 100% accurately saving you hours of time and the hassle of the complicated registration process.

 

In addition to completing your SAM registration, our fee also includes several value-added features. For instance, we will help you sign up with the Small Business Administration (SBA) and determine if you qualify for any SBA set-aside programs. We also can introduce any clients that are Super 8a contractors to other contractors in our network.

 

We also will help you with the SAM notarized letter requirement as well as the procurement of your Unique Entity Identifier, or UEI number. The UEI is a new requirement, replacing the previous requirement of supplying your DUNS number.

 

To get started with SAM registration, just click on the green New Registration tab on our homepage. We also offer SAM renewal services, so if you have an inactive SAM registration you wish to renew, we can take care of that as well. Once we’ve completed your registration and it’s been approved by the Federal Service Desk, you can begin bidding on government contract jobs.

The Small Business Government Contractor: 7 Helpful Tips

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Becoming a government contractor can be a lucrative avenue for small business owners, but it requires careful planning and understanding of the process. Here are some practical tips for small business owners looking to enter the world of government contracting.

 

  1. Get Started With SAM Registration

Whether you have one employee or 100,000, every potential government contractor begins their contracting journey the same way – completing their System for Award Management (SAM) registration.

 

While SAM registration is a required step, it’s also, unfortunately, a complicated one. The government won’t charge you a fee, but the registration process can take 10 or more hours to complete. Many business owners simply hire a third-party registration service to complete this task. This saves time and the headaches associated with SAM registration.

 

At Federal Contractor Registry, we complete hundreds of SAM registrations and SAM renewals every year. We work with businesses of all sizes and can quickly and 100% accurately complete your SAM registration or SAM renewal.

 

If your business qualifies as a small business, we can help you sign up with the Small Business Administration (SBA) and we will link your SBA account with your SAM account. We also will help you with step two – which is determining which SBA certifications might fit your business.

 

  1. Obtain Any Necessary Certifications

The SBA exists to help boost the profitability of small businesses throughout the United States and its territories. The federal government, in general, also seeks to boost small businesses so they set aside certain government contractors just for small companies. These are known as set-aside contracts.

 

The SBA runs multiple programs for set-aside contracts and your business might be eligible for one or more of these programs. Your company might qualify as a general small business, but you also might qualify as a Veteran-Owned Small Business (VOSB) or Service-Disabled Veteran-Owned Small Business (SDVOSB) or perhaps as a Woman-Owned Small Business (WOSB).

 

Additionally, you may qualify for certain contracts because your business and a portion of your employees reside in a Historically Underutilized Business Zone, or HUBZone. The SBA also runs the 8(a) Business Development program, which helps small, disadvantaged businesses compete in the marketplace through training, technical assistance, and government contracting opportunities.

 

  1. Research Government Contracting Opportunities

The government purchases the bulk of its goods and services from the private sector, which means that just about every imaginable industry is needed at some point by a federal agency. Whether you provide printing services, security services, paper and office supplies, food services, repair services or something else, the government likely needs your goods or services.

 

All government contracting jobs are listed on SAM.gov, under the Contract Opportunities section. Once you click on that tab, we suggest doing an Advanced Search and looking for contracts using your North American Industry Classification System (NAICS) codes. These codes describe the specific goods and services that your company can provide. You can find these codes at Census.gov or we can determine which codes fit your business as we complete your SAM registration.

 

  1. Network & Build Relationships

We highly recommend that you attend industry days and networking events hosted by government agencies to meet key people and learn about their needs. Building relationships with agency contracting officers can be invaluable in gaining insights into what the government needs and how you can help.

 

Don’t forget that state governments also need contractors, and representatives from state government agencies also often host networking events for contractors. These state contracting jobs can be just as lucrative as the federal government contractor jobs.

 

  1. Consider Subcontracting

If direct contracting seems too competitive or challenging at first, consider subcontracting with larger prime contractors. This can help you gain experience and credibility in government contracting while allowing a prime contractor to handle most of the heavy lifting, so to speak. This is a great way to build a resume as a new government contractor.

 

The SBA runs a database called SubNet (https://subnet.sba.gov/client/dsp_Landing.cfm), which is just for small business owners who wish to become subcontractors. This is an excellent place to search for subcontracting opportunities. As will Sam.gov, you can search using your NAICS codes as well as location, which makes it easy to find any options in your area.

 

  1. Create A Top-Notch Capability Statement

A capability statement is a resume specifically for government contracting. It contains several important sections. One section will include your “Contact Information” and another section will include “Company Data” such as your DUNS number, UEI number, CAGE code, NAICS codes, GSA Schedules and SBA certifications, such as HUBZone certification or 8a certification, etc.

 

You also will include a section entitled Core Competencies, which details specific skills and areas of expertise that your company can provide. This section should be concise and focused, directly aligning with the needs of the government agencies you’re targeting.

 

Another section, entitled Differentiators, should explain what sets your company apart from the competition. This could be unique methodologies, technologies you employ, lower costs, faster delivery times, superior customer service, or any specific advantages that make your business stand out.

 

Additionally, you will need a section entitled “Past Performance.” This could include a summary of previous contracts or projects that are similar to the services you are offering to the government. You’ll want to mention the clients, and briefly describe the scope of work and how you successfully met or exceeded project requirements.

 

Sections for “Certifications & Awards” as well as “Professional Associations & Memberships” also can be added to further lend credibility to your company profile. You will need to submit this statement with government contracts and it’s wise to have this statement listed somewhere on your company’s website. If a government procurement agency finds your company through SAM, they might check out your website and will expect to see the capability statement.

 

  1. Bid Competitively & Wisely

Bidding competitively and wisely is essential in securing government contracts. It’s not just about offering the lowest price, but rather about providing the best value for money. This includes understanding the full scope of the project, and the expected outcomes, and tailoring your bid to meet these expectations precisely.

 

When preparing your bid, conduct thorough research on past contracts awarded by the agency you are targeting. This research can provide insights into budget expectations and contractor performance standards. Use this information to competitively price your services without underbidding and compromising your ability to deliver quality results.

 

It’s also crucial to assess your company’s capacity and expertise to ensure you can realistically meet the contract requirements. Overpromising and under-delivering can damage your reputation and your chances of future government work.

 

Furthermore, consider the long-term benefits and potential follow-on contracts when deciding on your bid strategy. Establishing a track record of successful, value-driven deliveries can lead to more opportunities.

 

Each bid is a chance to build a lasting relationship with the government agency, so consider each contract as part of a broader strategy to secure ongoing work and referrals within the government sector.

 

Get Started With Government Contracting

While it can take some time to win your first government contract job, becoming a government contractor can be a lucrative option for many small business owners. If you are ready to get started and would like for us to complete your SAM registration, just click on the green New Registration tab on our homepage and fill out our quick contact form.

What Is A CAGE Code? Understanding Federal Terminology

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When you first enter the world of government contracting, you will be hit with a barrage of unfamiliar terminology that might leave you a bit baffled. For instance, you might wonder “what is a CAGE code,” or “what is an MPIN?” Here’s a brief explanation of some of the most common terms that you might hear as well as some information about how to get your CAGE codes and MPIN.

 

  1. SAM – This is the System for Award Management, which is a federal system that consolidates several federal procurement systems and the Catalog of Federal Domestic Assistance into one new system, including the functionality from the Central Contractor Registry (CCR). You will occasionally hear someone still talk about central contractor registration, but that is no longer the correct term, instead, we call this SAM registration.

 

  1. CAGE Code – If you’ve been wondering what is a CAGE Code? This stands for Commercial and Government Entity code, and it is the unique identifier you receive once your SAM registration has been completed and approved. This important code should appear on your government capability statement as well as any bids you submit as government procurement agents will use this code to look up your company in SAM.

 

  1. MPIN – This stands for Marketing Partner Identification Number, and this is a number that you will create as a security measure to use with the System for Award Management. Unlike the CAGE code, which you will give out freely to government agents, your MPIN should never be given to anyone, as this is essentially a password.

 

  1. FAR – Federal Acquisition Regulation: The primary set of rules in the Federal Acquisition Regulation System governing the “acquisition process” through which the federal government purchases goods and services.

 

  1. RFP – Request for Proposal: A solicitation document issued by the government to prospective contractors. An RFP outlines the contracting agency’s needs and evaluation criteria for awarding a contract.

 

  1. RFQ – Request for Quotation: A solicitation typically used when requirements are not complex. An RFQ seeks a quote for the cost of meeting a specific need.

 

  1. IFB – Invitation for Bid: A formal solicitation for contractors to submit a bid to perform a specific task or project, typically used in sealed bidding procurements.

 

  1. IDIQ – Indefinite Delivery, Indefinite Quantity: A contracting method that provides for an indefinite quantity of supplies or services during a fixed period.

 

  1. GSA – General Services Administration: A federal agency that provides workspace, products, services, telecommunications, and policy solutions. The GSA offers what are known as GSA schedules or GSA contracts, and the businesses that participate essentially become approved vendors for government agencies without having to deal with the contract bidding process.

 

  1. GWAC – Governmentwide Acquisition Contract: A contract in which multiple government agencies align their needs and purchase a contract for goods or services.

 

  1. SBA – Small Business Administration: A United States government agency that provides support to entrepreneurs and small businesses. If you are a small business, we can help you sign up with SBA as part of our SAM registration services.

 

  1. 8(a) – 8(a) Business Development Program: A program administered by the SBA designed to help small, disadvantaged businesses compete in the federal marketplace. This is sometimes called 8a certification, and it can be a great way for a business owner to grow their company.

 

  1. NAICS – North American Industry Classification System: A classification system that groups businesses into industries based on the similarity of their production processes. We recommend using your NAICS codes when searching for contact opportunities at SAM.gov.

 

  1. DUNS – Data Universal Numbering System: A unique nine-character number used to identify each physical location of a business. The DUNS number was used for SAM registration but is being phased out in favor of the Unique Entity Identifier (UEI).

 

  1. UEI – Unique Entity Identifier: A new, non-proprietary identifier issued by SAM.gov to uniquely identify entities receiving federal awards, replacing the DUNS number. Anyone new to SAM must apply for a UEI number and we will help you with this as we complete your SAM registration.

 

  1. SDVOSB – Service-Disabled Veteran-Owned Small Business: A designation given to small businesses owned by service-disabled veterans to help them compete for federal contracts.

 

  1. WOSB – Women-Owned Small Business: A designation that allows women-owned small businesses to compete for federal contracts within industries where women are underrepresented.

 

  1. HUBZone – Historically Underutilized Business Zone: The HUBZone certification program helps small businesses in urban and rural communities gain preferential access to federal procurement opportunities.

 

  1. Set-Asides – These are government contracting jobs that are set aside specifically for small businesses. There are SDVOSB set-asides, WOSB set-asides, HUBZone set-asides and more.

 

Departmental “Nicknames”

The federal government includes more than 400 agencies and subagencies, and many of the names of these agencies are often shortened to abbreviations. Some are probably familiar, such as FEMA (the Federal Emergency Management Agency) or DOD for the Department of Defense or even HUD for the Department of Housing and Urban Development.

 

All of these agencies must purchase the bulk of their goods and services from the private sector, which is good news for anyone wishing to become a federal contractor. While you might have decided to become a contractor to bid on FEMA contractor jobs or disaster relief jobs, there are plenty of opportunities from other agencies.

 

Additionally, be sure to look beyond fed contracts. States and counties across the United States also procure goods and services from private-sector businesses, so be sure to look at your state’s procurement system for contracting opportunities.

 

Get Started With Government Contracting

At Federal Contractor Registry we can provide you with fast and 100% accurate SAM registration services and SAM renewal. We also will help you attain your UEI number and help you sign up with SBA and determine for what set-asides your company might be eligible.

 

We hope this clears up what is a CAGE code as well as some other tricky government acronyms. While the world of government contracting can seem mystifying, once you get the hang of it, this can be a great way to boost your business. If you want our team to complete your SAM registration, just click on the New Registration tab on our homepage and fill out our quick contact form.

7 Helpful Tips & Facts For A New Federal Contractor

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The world of government contracting can seem incredibly daunting, but becoming a federal contractor also can be financially rewarding and help you expand your business opportunities. At Federal Contractor Registry, we can help you take the first steps toward becoming a federal contractor, but we also have some helpful tips and facts for those new to contracting.

 

  1. SAM Registration Is Required

You might have heard of System for Award Management (SAM) registration (also sometimes called CAGE code registration), and this is the typically the first step a federal contractor will take. You cannot bid do business with the federal government without completing your SAM registration and we can help with this often-arduous process, but we will discuss that service later in this article.

 

  1. Get Certified With The Small Business Administration (SBA)

Investigate whether your business qualifies for any small business certifications, such as 8a certification, Women-Owned Small Business (WOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), or HUBZone certification.

 

These certifications can make you eligible for set-aside contracts, reducing competition and increasing your chances of winning contracts. We can help with this process if you use our SAM registration services.

 

  1. Understand the Federal Procurement Process

Familiarize yourself with how the federal government buys goods and services and the types of government contracts. Learn about the procurement mechanisms, such as requests for proposals (RFPs), invitations for bids (IFBs), and government-wide acquisition contracts (GWACs). Understanding the process will help you navigate federal contracting more effectively.

 

  1. Build a Strong Capability Statement

Create a concise, compelling capability statement that outlines your business’s core competencies, past performance, differentiators, and the specific value you bring to federal agencies. This document is crucial for marketing your business to government agencies and prime contractors.

 

  1. Network and Build Relationships

Networking is key in federal contracting. Attend industry days, conferences, and other events where you can meet government officials, prime contractors, and other federal contractors. Building these relationships can lead to partnerships, mentorship, and subcontracting opportunities.

 

  1. Leverage Subcontracting Opportunities

Starting as a subcontractor to a prime contractor can be an excellent way to gain experience in federal contracting. It allows you to contribute to federal projects, build your past performance record, and learn the ropes of federal contracting with less risk. For instance, you can browse through the SBA’s SubNet system to determine if any subcontracting opportunities are available for companies that provide your specific goods or services.

 

  1. Focus on Quality Proposals

When responding to RFPs, focus on quality over quantity. Tailor each proposal to the specific requirements of the solicitation, clearly demonstrating how your services or products meet or exceed those needs. Pay close attention to the evaluation criteria and ensure your proposal is comprehensive, compliant, and competitive.

 

Beyond Compliance: Why SAM Is An Effective Business Tool

Many business owners think of SAM registration just as a requirement to become a federal contractor, but it yields other advantages as well. Businesses can leverage their SAM registration beyond mere compliance to strategically position themselves within the federal marketplace, unlock various opportunities, and foster business growth. Here are several ways to use SAM registration as a strategic asset:

 

  1. Enhanced Visibility to Government Buyers

By optimizing the company’s profile in SAM, businesses can make their capabilities, past performance, and certifications more visible and appealing to government agencies and prime contractors seeking subcontractors or vendors. A detailed profile can serve as a marketing tool within the federal procurement space.

 

  1. Eligibility for Set-Aside Contracts

SAM registration allows businesses to qualify for various set-aside opportunities designated for small businesses, women-owned small businesses, veteran-owned small businesses, 8(a) businesses, HUBZone businesses, and more. This can significantly reduce competition and increase the chances of winning government contracting jobs.

 

  1. Subcontracting Opportunities

Many large government contracts require prime contractors to allocate a portion of their work to small businesses. By being visible in SAM, small businesses increase their chances of being approached for these subcontracting opportunities, allowing them to participate in larger projects and grow their government contracting experience.

 

  1. Access to Exclusive Resources & Training

Registered businesses can access various resources, tools, and training opportunities provided by federal agencies. These resources are designed to support businesses in navigating the federal contracting landscape, understanding procurement processes, and improving their competitiveness.

 

  1. Improved Networking & Partnerships

As we stated above, networking is crucial for success in government contracting. SAM registration can facilitate networking by helping businesses identify potential partners for joint ventures or teaming agreements on larger contracts. This can be particularly beneficial for small businesses looking to expand their capabilities and bid competitively on larger projects.

 

  1. Direct Marketing to Agencies

Businesses can use their SAM registration as a launchpad for direct marketing efforts to government agencies. By understanding agency needs and procurement trends, businesses can tailor their outreach and proposal efforts to match, demonstrating their capabilities and how they can meet specific agency requirements.

 

  1. Strategic Bidding Insights

Linked platforms, like SAM.gov, offer access to past contract awards and upcoming opportunities, enabling businesses to conduct market research, understand government buying patterns, and strategically position their bids.

 

  1. Building Credibility

Maintaining an active and compliant SAM registration signals to government buyers and prime contractors that your business is serious, reliable, and ready to engage in federal contracts. This credibility can be a significant advantage in the competitive federal marketplace.

 

  1. Streamlining Procurement Processes

With SAM registration, businesses can streamline their participation in federal procurement processes, making it easier to submit bids, receive awards, and conduct transactions, thanks to the centralized and standardized system.

 

By leveraging SAM registration strategically, businesses can unlock new growth opportunities, enhance their visibility in the federal marketplace, and establish themselves as a competitive and reliable federal contractor.

 

Get Started With SAM Registration

If you want to bid on any federal government contractor jobs, you must have an active SAM registration. At Federal Contractor Registry, we handle hundreds of SAM registrations and SAM renewal for companies of all sizes and across many industries.

 

As you may know, the government does not charge a fee for SAM registration,  but it’s a complicated and often frustrating process, which is why people will hire us to handle this task for them.

 

Our fee, however, does not just include your SAM registration. We also will help you obtain your UEI number (Unique Entity Identifier), which is a new SAM requirement. In the past, you needed to provide your DUNS number, but that has been phased out and replaced with the UEI.

 

We also will help you with the SAM notarized letter requirement, which is a form letter that you must send to the Federal Service Desk to identify the Entity Administrator of your SAM account. Additionally, if applicable, we will help you sign up with the SBA and we can determine which set-aside programs might be the best fit for your small business.

 

While becoming a federal contractor can seem a bit overwhelming, once you get the hang of the process and start making some contacts, the mystery of contracting will become must clearer and likely quite profitable. If you are ready to get started and would like assistance with SAM registration, you can call us at 800-985-7658 or click on the New Registration tab on our homepage.

How To Find Federal Government Contractor Jobs

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Navigating the labyrinth of federal government contracting can seem daunting, yet it holds a trove of opportunities for businesses eager to expand their horizons. With billions of dollars in contracts awarded annually, the federal government is a lucrative client for companies of all sizes. But the big question is – how do you find these federal government contractor jobs?

 

Step One – Unlock Your “Codes”

The government purchases much of its goods and services from the private sector, and they need just about every product or service imaginable. The federal government has classified all types of products and services to create the North American Industry Classification System (NAICS).

 

Every type of business can be identified using NAICS codes, and looking up your codes is the first step to determining whether or not there are government contracting opportunities that are a match for your business. To find your codes, go to Census.gov and click on “Find NAICS Codes.” From there, you can download or view the latest version of the NAICS manual and look up the codes that best describe the goods or services you provide.

 

For instance, let’s say your company produces cleaning equipment including brooms and mops. This would fit NAICS code 339994. So you would want to make a note of that code, as it will help you with the next step.

 

Step Two – Determine If You Fulfill A Need

Once you have your NAICS code or codes, head to SAM.gov and click on the Contract Opportunities tab. From there, click on the Advanced Search and go to the section that says “Product or Service Information.” You can enter your NAICS code into that box and this should generate a possible list of contract opportunities.

 

Entering the code above “339994,” which is the category for Broom, Brush and Mop Manufacturing yielded several results. This indicates that government contracting might be a good match for your business. In general, this search engine at SAM.gov is one of the main resources that companies will use to find government contracts.

 

Step Three- Sign Up With The System For Award Management

Once you’ve determined that various agencies do need your goods or services, you will need to register in the System for Award Management (SAM). This is the central database for all government contractors, and you cannot do business with the federal government until you have completed SAM registration and been approved.

 

With SAM registration you have two options – you can complete the application on your own or hire a third party. The government will not charge you a fee for SAM registration, but, of course, a third-party registration service will charge a fee. So why would you hire someone to complete this application?

 

To be honest, the government doesn’t make it easy to complete SAM registration. It can take 10 hours or more to fill out all of the sections, and each section is difficult to understand and filled with confusing government-speak. Many business owners find the process too overwhelming or time-consuming, so they simply hire a pro.

 

This is similar to hiring an accountant to handle your taxes. You could complete the tax forms on your own, but tax codes are difficult to understand, and mistakes are costly. With SAM registration, mistakes can delay your approval and force you to miss out on lucrative contracts while you struggle to complete SAM registration correctly.

 

At Federal Contractor Registry, we can help you with this process. We complete hundreds of SAM registrations and SAM renewals every year and will handle your registration quickly and 100% accurately, leaving you free to handle the day-to-day tasks associated with running your business.

 

Step Four – Search On SAM.gov & SBA.gov

As we outlined earlier, SAM.gov is one of the main sources of government contracting jobs, and you just need to enter your NAICS codes to find options. You also can narrow down the search to a specific area (Place of Performance) or a specific federal agency (Federal Organizations) or by set-aside type, just to name a few search options.

 

Set-asides are special contracts that are put aside specifically for those who own small businesses. If your business qualifies as small, you can register with the Small Business Administration (SBA) and this allows you to bid on certain set-aside contracts as well as allowing you to take advantage of all of SBA’s resources for small business owners. As part of our SAM registration services, we will help you sign up with the SBA and determine which set-asides best match your business, if applicable.

 

There are multiple set-asides that you may qualify for, such as the Woman-Owned Small Business (WOSB) set aside or the Service-Disabled Veteran-Owned Small Business (SDVOSB) set aside. You also could consider working toward HUBZone certification or 8a certification.

 

A HUBZone is a Historically Underutilized Business Zone, and these can be found throughout the United States. 8a certification is part of the SBA’s 8(a) Business Development Program. This is a program for business owners that qualify as part of a group that has been historically disenfranchised due to gender, race, creed, religion, etc.

 

At any rate, if you qualify as a small business, not only can you look for contracts at SAM.gov, but you also can use the SBA’s Dynamic Small Business Search (DSBS). This database can help you find opportunities specifically set aside for small businesses, including subcontracting jobs. This can also be a tool for larger contractors to find potential small business partners for subcontracting opportunities.

 

Subcontracting can be an excellent option for small businesses to consider. It’s an easier path into government contracting as you don’t have to go through the whole bid process. The Prime Contractor handles all of that as well as serving as the direct liaison to the federal agency. You can learn a great deal about contracting without all of the hassles if you work as a subcontractor, and you still will be building a solid contracting resume.

 

Step Five – Explore Agency-Specific Procurement Websites

Many federal agencies have their own procurement websites or sections within their main websites where they list contract opportunities or information about how to do business with them. For example, the Defense Logistics Agency (DLA), NASA, and the Department of Energy (DOE) all have dedicated portals for contractors.

 

Keep in mind, that it’s not all about federal government contractor jobs. Every state purchases goods and services from the private sector, so it’s also wise to sign up with your state’s procurement system. These contracts can be just as lucrative as federal contracts and can be easier to attain in some cases. Many state procurement agencies also host workshops and conferences where you can learn more about government contracting and network and build relationships with procurement agents, prime contractors and other players in the government contracting world.

 

Ready To Become A Contractor? We Can Help

If you are ready to take the plunge and start bidding on federal government contractor jobs, we can help. If you would like us to handle your SAM registration, just click on the New Registration tab on our homepage and fill out our contact form. A member of our team will be in touch quickly to gather your information and get started on your SAM registration.

CAGE Code Registration & Compliance: What You Need To Know

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Thousands of government contracting jobs are created each year to provide federal agencies with the goods and services they need. In order to grab your piece of the contracting pie, so to speak, you must ensure that your company complies with all regulations regarding contractors, and you must complete your CAGE Code registration.

 

The world of government contracting can be difficult for new contractors to understand. At Federal Contractor Registry, we can help you with the registration process as well as help you understand some of the basics of contracting, including the following:

 

What Is CAGE Code Registration?

The System for Award Management (SAM) is the central database for everything that has to do with government contracting. All contractors must maintain an active SAM account to do business with the federal government. This registration process is sometimes called CAGE code registration, but its proper name is SAM registration.

 

Once you’ve completed SAM registration and the registration is approved by the federal government, you will receive what is known as a CAGE code. This stands for Commercial and Government Entity Code. It is a unique identifier given to each government contractor. When you bid on any government contracts, your CAGE code will be one of the pieces of information you will need to provide to the government.

 

The government does not charge a fee for SAM registration, and both Americans and foreign entities can register in the System for Award Management. While it’s free to apply, the registration process is difficult and can take 10 or more hours to complete.

 

Many business owners will hire a third-party entity registration service to complete the process, such as Federal Contractor Registry. While we do charge a fee for this process, we handle hundreds of registrations every year and can complete your registration quickly and 100% accurately.

 

We also help first-time registrants with steps such as completing the notarized letter requirement and the acquisition of the Unique Entity Identifier (UEI). For the letter, we can provide you with a template and you simply need to fill out the template, have the letter notarized and mail it to the Federal Service Desk.

 

The UEI number is a new requirement. In the past, companies were asked to provide their DUNS (Data Universal Numbering System) number, but this has been phased out. New registrants need to apply for their UEI, and we can handle this task for you as part of our SAM registration services.

 

What Do I Need To Know About Compliance?

Government contractors are subject to a wide range of compliance requirements that can vary significantly depending on the type of contract, the agency issuing the contract, and the specific goods or services being provided.

 

Compliance is crucial not only for winning contracts but also for maintaining good standing and eligibility for future opportunities. Here’s an overview of the primary types of compliance required by government contractors:

 

Regulatory Compliance

Federal Acquisition Regulation (FAR): The primary set of rules in the Federal Acquisition Regulation System, which governs the acquisition process by which agencies of the federal government of the United States acquire goods and services. FAR applies to most contracts and requires contractors to follow specific procedures and standards.

 

Defense Federal Acquisition Regulation Supplement (DFARS): Additional requirements that apply to contractors working with the Department of Defense (DoD). DFARS includes provisions related to cybersecurity, the protection of classified information, and more.

 

Keep in mind, that you can bid on DOD contracts where high security is not an issue and not all DOD contractors have to worry about protecting classified information, etc. For instance, if the DOD puts out a request for a company that can provide copy paper or office furniture, security typically isn’t a huge concern.

 

Legal Compliance

Employment Laws: Contractors must comply with federal employment laws, including the Fair Labor Standards Act (FLSA), the Americans with Disabilities Act (ADA), and the Family and Medical Leave Act (FMLA).

 

Ethics and Conduct: Adherence to ethical business practices is mandatory, including conflict-of-interest policies and rules against bribery and corruption.

 

Financial Compliance

Cost Accounting Standards (CAS): Applicable to certain contracts, these standards dictate how costs should be estimated, accumulated, and reported.

Truth in Negotiations Act (TINA): Requires contractors to provide cost or pricing data for contracts exceeding a certain threshold and certifies that the data is accurate, complete, and current.

 

Security Compliance

National Industrial Security Program (NISP): If accessing classified information, contractors must comply with NISP requirements to safeguard this information.

 

Cybersecurity Maturity Model Certification (CMMC): DOD contractors must meet CMMC requirements to protect Controlled Unclassified Information (CUI) within their network systems. Again, this is only for contractors where security is an issue. If you are providing something such as basic office supplies to the DOD, this likely won’t be an issue.

 

Environmental Compliance

Environmental Regulations: Contractors must adhere to federal, state, and local environmental laws and regulations, including waste disposal, air quality standards, and water pollution control.

 

Socioeconomic Compliance

Small Business Subcontracting: Large contractors must make efforts to subcontract a portion of their work to small businesses, including those owned by minorities, women, veterans, and economically disadvantaged individuals.

 

Equal Employment Opportunity (EEO) and Affirmative Action: Contractors must ensure equal employment opportunities and may need to implement affirmative action plans.

 

Quality Assurance Compliance

ISO 9001: While not always mandatory, many government contracts require contractors to have ISO 9001 certification, which demonstrates compliance with quality management principles. If this is required, it should appear in the contract set forth by the federal agency’s procurement agents.

 

Maintaining compliance in these areas is critical for government contractors. Non-compliance can result in penalties, including fines, suspension, debarment from future contracts, and criminal liability in severe cases. Contractors should have robust compliance programs in place to ensure they meet all necessary requirements.

 

In many cases, your company is likely already in compliance with most of these regulations. To ensure that you are a good fit for a specific contract, it will be imperative to read the contract and the requirements set forth therein as carefully as possible.

 

Furthermore, if you are a small business, you may likely qualify for set-aside contracts. A portion of all federal contracts are “set aside” specifically for small businesses. Some contracts are set aside for general small businesses, while others are set aside for businesses majority-owned by women, veterans or people who belong to a historically disenfranchised group.

 

The team at Federal Contractor Registry can determine which set-asides might fit your business and help you sign up for these programs, which are run by the Small Business Administration (SBA). We can help you set up your SBA account and then we will link it to your SAM account, as well. This step is included in our SAM registration fee.

 

Should I Become A Federal Contractor?

In general, the first step you need to take is to determine if there is a market for your goods and services. To do this, you can go to SAM.gov and click on the Contract Opportunities tab. From there, click on Advanced Search. In the drop-down menu, you can search by Product or Service Information. We recommend using your North American Industry Classification System (NAICS) codes for this search.

 

NAICS codes describe the type of goods or services a company provides, and once you enter your codes, this should generate government contracting results. If you see multiple contracts that your company could fulfill, chances are you could find government contracting to be a profitable endeavor.

 

While bidding on federal contracting jobs can seem like a daunting task, once you have gone through the process a few times, it does become easier. It can take a year or more to win your first contract, so it’s important to be patient and keep trying.

 

Once you earn that first contract, earning additional contracts can be easier simply because you are building a government resume. Additionally, we recommend that you also look for state and county government contractor jobs, as these can be quite profitable, as well.

 

Take The First Step & Get Your CAGE Code

If you want to bid on contracts and would like the team at Federal Contractor Registry to complete your SAM registration/CAGE code registration, just click on the green New Registration tab on our homepage. We will quickly and accurately complete your registration, as well as help you with SBA registration, so that you can start bidding on government contracts as soon as possible.